Archival Librarian Job Description [Updated for 2025]

In this information era, the role of archival librarians has never been more critical.

As records and resources increasingly transition to the digital space, the demand for skilled professionals who can organize, preserve, and provide access to our wealth of knowledge grows stronger.

But let’s delve deeper: What’s genuinely expected from an archival librarian?

Whether you are:

• A job seeker wanting to understand the core of this role,
• A hiring manager outlining the perfect candidate,
• Or simply fascinated by the operations of archival librarianship,

You’re in the right place.

Today, we present a customizable archival librarian job description template, designed for effortless posting on job boards or career websites.

Let’s dive in.

Archival Librarian Duties and Responsibilities

Archival Librarians are responsible for preserving, organizing and managing access to historical records, documents and materials.

Their role involves a blend of technical digital management, traditional preservation and often, public service.

Their key duties and responsibilities include:

• Acquiring, cataloging, preserving and managing valuable collections of historical and cultural documents and materials
• Utilizing digital platforms and databases to catalog and organize materials, making them accessible to the public
• Performing preservation work on physical documents, including cleaning, repairing, and digitizing
• Assisting researchers in finding information and using archival materials
• Maintaining the physical organization of the archives for easy retrieval of materials
• Developing and implementing policies and procedures for managing materials in various formats, including digital, photographic, film, and audiovisual
• Providing educational and outreach programs, such as workshops, lectures, tours, and exhibits
• Researching and applying for grants to support the archive’s mission and projects
• Ensuring the archive’s compliance with laws and regulations, including those related to copyright and data protection

 

Archival Librarian Job Description Template

Job Brief

We are seeking a detail-oriented and organized Archival Librarian to join our team.

The Archival Librarian will be responsible for the organization, preservation, and accessibility of a collection of documents and artifacts.

These may include manuscripts, rare books, photographs, maps, or other historical items.

Our ideal candidate has a strong understanding of preservation techniques and is capable of conducting detailed research.

The ultimate goal is to maintain and enrich our library’s archives for the benefit of future generations.

 

Responsibilities

• Organize, categorize, and catalog documents and artifacts
• Develop preservation strategies and execute restoration efforts
• Facilitate access to archival materials for research and educational purposes
• Conduct research to authenticate and appraise historical documents and archival materials
• Provide reference services and assistance to users
• Prepare and present educational programs, lectures, and exhibits
• Collaborate with other institutions and researchers
• Stay current with emerging trends, resources, and developments in archival practices

 

Qualifications

• Proven work experience as an Archival Librarian or similar role
• Knowledge of cataloging systems and archival preservation
• Experience with digital preservation methods and technologies
• Understanding of legal and ethical issues related to archives
• Excellent research and organizational skills
• Ability to work with precision and attention to detail
• Master’s degree in Library Science, History, or related field

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Archival Librarian
• Work Environment: Primarily office setting within a library environment. Some travel may be required for research and collaboration with other institutions.
• Reporting Structure: Reports to the Lead Librarian or Library Director.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $45,000 minimum to $70,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does an Archival Librarian Do?

Archival Librarians are specialized librarians who work in archives, libraries, museums, corporations, government entities, and other organizations that have historical documents and materials.

They are responsible for the acquisition, management, organization, and preservation of archival materials.

These can range from books, manuscripts, photographs, audio and video recordings, maps, and digital files.

Archival Librarians ensure that these materials are properly catalogued and stored in conditions that prevent damage or deterioration.

They also work on digitizing materials to make them accessible to a larger audience and preserve them for future generations.

They assist researchers, students, staff, and the public in locating and using archival materials.

This often involves teaching others how to handle delicate materials and use digital databases and finding aids.

Archival Librarians also develop exhibits and presentations to showcase items from the archive, and they may conduct research on topics related to their collections.

Ultimately, an Archival Librarian’s role is to steward and advocate for historical and cultural resources, making them available and accessible for current and future generations.

 

Archival Librarian Qualifications and Skills

An Archival Librarian should have a set of specific skills and qualifications to efficiently manage and preserve archival collections.

These include:

• Mastery of cataloging and classification systems to organize and categorize archival materials.
• Knowledge in document preservation and conservation techniques to ensure the longevity of materials.
• Research and analytical skills to assist researchers and patrons in locating relevant materials.
• Proficient computer skills, including knowledge of databases and digital archiving software, to manage electronic records and digital files.
• Excellent communication and interpersonal skills to interact with researchers, staff, and the public, and to provide assistance and instruction on using the archives.
• Attention to detail for accurately cataloging and preserving archival materials.
• Knowledge of relevant laws and regulations, such as copyright laws, to ensure legal use of materials.
• Ability to work independently and as part of a team, often in collaboration with curators, museum directors, and other library staff.

 

Archival Librarian Experience Requirements

Archival Librarians typically begin their career path with a Bachelor’s degree in a relevant field such as History, English, or Library Science.

However, the majority of positions require a Master’s degree in Library Science (MLS) or an equivalent degree, often with a focus in archival studies.

Work experience in a library, archive, or related setting is often required.

Many gain this through internships, part-time roles, or volunteering in an archival institution while still in school.

Entry-level Archival Librarian positions may require 1 to 2 years of experience, particularly in cataloging, preserving, and managing archival materials.

These professionals may also gain experience by working in roles such as Library Assistant, Records Manager, or Museum Archivist.

Candidates with more than 3 years of experience often enhance their skills in digitizing archival materials, managing special collections, or developing outreach programs.

Those with more than 5 years of experience may have some supervisory experience and could be ready for a managerial position or to be the lead Archivist.

Furthermore, certifications like the Certified Archivist or Digital Archives Specialist can be beneficial for career advancement.

Continued professional development is important in this field due to the constant evolution of digital technology used in archiving.

Therefore, experience with the latest archival software, digital preservation techniques, and records management systems is highly desired.

 

Archival Librarian Education and Training Requirements

Archival Librarians typically require a master’s degree in library science (MLS) or a related field.

Some institutions may also prefer candidates with a degree in history or a similar discipline.

The MLS program generally includes coursework in research methods, information organization, and archives management.

Some programs may also offer specialized courses in areas such as digital preservation or archival science.

Candidates should have a strong understanding of the principles and practices related to the organization, preservation, and dissemination of information and cultural artifacts.

This includes knowledge of cataloguing systems, digital databases, and preservation techniques.

Many positions require Archival Librarians to be certified, which often involves passing an examination.

The Academy of Certified Archivists is one organization that offers such certification.

In addition to formal education and certification, Archival Librarians should have excellent organizational and research skills, and a high level of attention to detail.

They should also be familiar with current trends and technologies in the field of library and information science.

Continuing education and professional development are also important, as Archival Librarians must stay up-to-date with changes in information management practices, digital technologies, and preservation techniques.

 

Archival Librarian Salary Expectations

An Archival Librarian earns an average salary of $53,780 (USD) per year.

The actual earnings can differ depending on factors such as years of experience, academic qualifications, the size and type of the employing institution, and the geographical location.

 

Archival Librarian Job Description FAQs

What skills does an Archival Librarian need?

Archival Librarians must have excellent organizational skills and attention to detail, as they need to catalogue, categorize and preserve various types of documents and resources.

They should have strong research skills and a good understanding of database management to efficiently retrieve archived information.

Communication and interpersonal skills are also necessary for assisting and advising users.

 

Do Archival Librarians need a degree?

Yes, Archival Librarians typically need a Master’s degree in Library Science or related field.

Some employers may also require experience in archival or library work.

Additionally, knowledge of a specific field such as art, history, or science may be beneficial depending on the nature of the archives.

 

What should you look for in an Archival Librarian resume?

Apart from the necessary educational qualifications, look for experience in cataloguing, preservation, and digitization of documents.

Familiarity with archival software and databases, and a demonstrated ability to handle delicate and rare materials are also important.

Additional skills such as project management, research, and customer service can be an advantage.

 

What qualities make a good Archival Librarian?

A good Archival Librarian is meticulous, detail-oriented, and patient, as archiving can be a time-consuming process.

They should have a passion for preservation and a keen interest in the subject matter of the archive.

Good interpersonal skills are also key, as they often work with various users from researchers to students.

 

What are the daily duties of an Archival Librarian?

An Archival Librarian’s daily duties include cataloguing new materials, assisting users in locating and properly handling archives, and maintaining the database system.

They may also work on digitizing physical documents and preserving old or damaged materials.

Regular tasks may also include research and administrative duties, as well as some level of user education about the value and proper handling of archives.

 

Is it difficult to hire Archival Librarians?

Hiring Archival Librarians can sometimes be a challenge due to the specific skills and qualifications required for the job.

It’s important to offer competitive salaries and create an environment that values the preservation and use of historical documents and materials.

An attractive job posting should highlight opportunities for professional growth and the chance to work with unique or significant collections.

 

Conclusion

And there you have it.

Today, we’ve unveiled the intricate details of what it truly means to be an archival librarian.

Surprising, isn’t it?

It’s not just about organizing old books and documents.

It’s about safeguarding our historical heritage, one archival record at a time.

Equipped with our comprehensive archival librarian job description template and real-world examples, you’re fully prepared to make your mark.

But why limit yourself?

Venture further with our job description generator. It’s your next step to meticulously sculpted listings or refining your resume to precision.

Remember:

Every archived item is a piece of our shared history.

Let’s preserve that history. Together.

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