Archival Manager Job Description [Updated for 2025]

In the era of information, the emphasis on Archival Managers has never been more profound.

As our world becomes increasingly data-driven, the demand for skilled professionals who can systematically collect, preserve, and catalogue valuable records surges.

But let’s delve deeper: What’s truly expected from an Archival Manager?

Whether you are:

• A job seeker trying to understand the core of this role,
• A hiring manager drafting the perfect candidate profile,
• Or simply fascinated by the intricacies of archival management,

You’re in the right place.

Today, we present a customizable Archival Manager job description template, designed for effortless posting on job boards or career sites.

Let’s dive right into it.

Archival Manager Duties and Responsibilities

Archival Managers are responsible for overseeing the storage, organization, and retrieval of documents in an archive.

They also ensure the preservation and protection of historical or important documents, photographs, and materials.

Their duties and responsibilities include:

• Developing and implementing archival policies and procedures for document preservation
• Organizing, classifying, and cataloging important documents and materials
• Overseeing the digitization of physical documents and ensuring their proper storage
• Conducting research to authenticate documents and verifying their historical significance
• Managing the acquisition, appraisal, and disposition of archival materials
• Assisting researchers and visitors in accessing the archived documents
• Training staff on archival procedures and the use of archival databases
• Ensuring the archive meets legal and statutory requirements
• Preparing and managing budgets for archival projects and operations
• Maintaining a conducive environment for the preservation of archival materials

 

Archival Manager Job Description Template

Job Brief

We are searching for a meticulous and experienced Archival Manager to oversee our archival team.

The Archival Manager’s responsibilities will include supervising the receipt, storage, cataloging, and retrieval of documents, maintaining inventories, training staff, and ensuring that records are appropriately preserved and accessible.

Successful candidates will have a solid understanding of record management and archival standards, strong organizational skills, and a keen eye for detail.

 

Responsibilities

• Oversee all archival activities including receipt, storage, cataloging, and retrieval of documents.
• Maintain accurate and detailed archival inventories.
• Ensure that all records are appropriately preserved.
• Develop and implement archive policies and procedures.
• Train and supervise archival staff.
• Provide access to archival materials for researchers and the public.
• Collaborate with relevant departments for digitization projects.
• Stay current with emerging trends and best practices in archival science.
• Ensure compliance with laws and regulations regarding archival material.

 

Qualifications

• Proven experience as an Archival Manager or similar role.
• Advanced knowledge of records management and archival standards.
• Experience with digital records and information systems.
• Excellent organizational skills and attention to detail.
• Strong leadership and team management abilities.
• Excellent communication and interpersonal skills.
• Bachelor’s degree in History, Library Science, Information Management, or relevant field.

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Continuing education opportunities

 

Additional Information

• Job Title: Archival Manager
• Work Environment: Office setting within an archival storage facility. Some travel may be required for conferences or professional development.
• Reporting Structure: Reports to the Director of Archives.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $65,000 minimum to $85,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does an Archival Manager Do?

Archival Managers play a crucial role in institutions such as libraries, museums, government agencies, and universities where the preservation of historical documents and materials is essential.

They are responsible for the organization, cataloging, preservation, and accessibility of valuable collections and records.

This includes books, manuscripts, artworks, photographs, maps, films, and electronic records, among other items.

Archival Managers develop and implement systems for the collection, classification, indexing, and coordination of archival materials.

They ensure that these materials are stored under appropriate conditions to maintain their longevity and prevent damage or loss.

They also conduct research to authenticate and appraise historical documents and materials, as well as oversee digital preservation efforts, such as scanning and digitizing physical documents.

Archival Managers often work closely with historians, researchers, and the public, providing them with access to archival materials.

They may also collaborate with other institutions to share resources and information.

Additionally, they may be involved in outreach activities such as exhibitions and educational programs to promote the use and understanding of their collections.

They also comply with relevant legal and ethical guidelines in the handling and use of archival materials.

 

Archival Manager Qualifications and Skills

An Archival Manager should possess a combination of technical and interpersonal skills to effectively manage, preserve, and provide access to important documents and records.

These include:

• Demonstrable knowledge in archival science principles and practices, as well as in handling and preserving different types of archival materials.
• Strong organizational skills to effectively catalog, classify, and manage a vast amount of records and documents.
• Excellent research skills to extract useful information from the archives and aid in the creation of finding aids for easier retrieval of documents.
• Sound understanding of digital archival practices, including digitization and digital preservation of archival materials.
• Interpersonal skills to work collaboratively with colleagues, and to assist researchers and the general public in using the archives.
• Ability to apply relevant legal and ethical standards, and to implement policies related to privacy, confidentiality, and access to archival materials.
• Proficiency in using archival management software, databases, and other information and communication technologies.
• Problem-solving skills to address issues related to preservation, access, and use of archives.
• Communication skills to present archival materials in a clear and comprehensible manner, and to advocate for the importance of archives in preserving cultural and historical heritage.

 

Archival Manager Experience Requirements

Archival Managers often need a minimum of 3-5 years of experience in an archival or records management role.

This experience is typically gained through full-time employment but can also be acquired through internships or part-time roles.

Candidates should also have experience with document preservation techniques, as well as experience in implementing and maintaining records and information management systems.

They are often required to have experience with digitization projects, ensuring the proper handling and storage of physical and digital records.

Experience with project management, staff management, and budgeting are also key for this role, as Archival Managers are responsible for overseeing teams and projects related to document preservation and organization.

Additionally, Archival Managers are expected to have experience with relevant industry software, as well as with developing and implementing policies and procedures related to records management.

Those with over 5 years of experience in the field are often considered for senior Archival Manager roles, which involve greater responsibility and leadership.

Senior roles may also require experience with strategic planning and interfacing with executive management.

 

Archival Manager Education and Training Requirements

Archival Managers typically hold a bachelor’s degree in a field such as history, library science, archival science, or a related field.

A fundamental part of their training involves gaining knowledge about cataloging systems, archival standards and protocols, and digital record keeping.

These skills are usually acquired through specialized coursework, internships, or on-the-job experience.

Many roles may require a master’s degree in library science or archival studies.

Such programs often offer specialized courses in areas like preservation management, archival description, and digital archives, which are critical for the role of an Archival Manager.

Certification, although not always a requirement, can be advantageous for career advancement.

The Academy of Certified Archivists offers a Certified Archivist credential that demonstrates a professional’s knowledge and competency in this field.

Furthermore, Archival Managers must be proficient in using database management systems and other relevant software.

They should also have a solid understanding of data privacy laws and ethical guidelines for managing sensitive information.

Continuing education and training are highly recommended in this role, given the rapidly evolving nature of digital archiving and record-keeping technologies.

 

Archival Manager Salary Expectations

An Archival Manager can expect to earn an average salary of $59,500 (USD) per year.

However, the actual salary can vary significantly based on factors such as years of experience, specialized knowledge, the size of the organization, and the geographical location.

 

Archival Manager Job Description FAQs

What skills does an Archival Manager need?

Archival Managers need strong organizational and analytical skills to manage and categorize a large volume of information effectively.

They must be detail-oriented to ensure the precise handling of historical documents and artifacts.

Strong communication skills are also essential as they regularly interact with researchers, staff, and the public.

Computer literacy is necessary for using databases and archival software.

 

Do Archival Managers need a degree?

Yes, most positions require a master’s degree in library science, history, archival science, or a related field.

Some roles may additionally require knowledge or experience in a specific subject, like art history or anthropology.

Depending on the organization, prior work experience in archives, museums, or libraries can also be beneficial.

 

What should you look for in an Archival Manager’s resume?

An Archival Manager’s resume should demonstrate a strong educational background in a relevant field, as well as experience in managing and preserving records.

Look for experience with archival software and technologies.

Skills in project management, research, cataloging, and preservation techniques are also important.

Additional assets can include a demonstrated knowledge of a specific subject matter and interpersonal skills.

 

What qualities make a good Archival Manager?

A good Archival Manager is meticulous, detail-oriented, and has a passion for preserving history.

They are good problem solvers and can devise strategies for storing, categorizing, and retrieving archives.

Strong communication skills are essential, as they need to interact with researchers, staff, and the public.

They should also be comfortable with technology and able to quickly adapt to new archival software and tools.

 

How much does an Archival Manager earn?

The salary for an Archival Manager can vary based on factors like location, the size of the organization, and the individual’s experience.

According to the U.S. Bureau of Labor Statistics, the median annual wage for archivists was $53,950 in May 2020.

However, Archival Managers, particularly those in larger institutions or with significant experience, can earn higher salaries.

 

Conclusion

And there you have it.

Today, we’ve delved into the intricate world of an Archival Manager.

And guess what?

It’s not just about managing documents.

It’s about safeguarding the past and structuring the future, one record at a time.

Armed with our comprehensive Archival Manager job description template and real-world examples, you’re prepared to take the next step.

But why stop there?

Dig deeper with our job description generator. It’s your stepping stone to meticulously crafted job listings or polishing your resume to perfection.

Remember:

Every document you manage is part of a broader narrative.

Let’s shape that future. Together.

How to Become an Archival Manager (Complete Guide)

Humanity’s Last Stand: Jobs That Remain Out of AI’s Grasp

Effortless Income: Easy Jobs That Are Secretly Lucrative!

Calm Career Paths: Where Work Equals Wellness

Robot-Run Roles: Jobs That AI is Poised to Oversee