How to Become an Archival Manager (Era’s Echo, Epoch’s Expert!)
If you’ve ever been intrigued by the idea of preserving historical records or wondered what it takes to become an archival manager, you’ve arrived at the right place.
In this guide, we’ll navigate the SPECIFIC steps you need to embark on a career as an archival manager. We’ll discuss:
- The skills required.
- The educational background that can boost your journey.
- Strategies to secure a job as an archival manager.
So, whether you’re a history enthusiast or an organization expert looking to enhance your skills, stay with us.
We’re about to unveil the comprehensive plan to become an archival manager.
Let’s begin!
Steps to Become an Archival Manager
Step 1: Research the Archival Management Field
Before you make a commitment to pursue a career as an Archival Manager, it’s crucial to learn as much as you can about the field.
This involves understanding the role and responsibilities of an Archival Manager, which include the organization and preservation of historical documents, photographs, and records, as well as the digitization of archives.
Talk to professionals currently in the field, either through informational interviews or by attending industry events and conferences.
This will give you a realistic view of what the job entails and the type of tasks you would be responsible for on a daily basis.
Also, consider the kind of environments in which Archival Managers often work.
This could be in museums, libraries, government agencies, universities, or corporations.
Understanding the different settings can help you decide which type of institution you would prefer to work in.
Research the required skills and traits needed for the role.
It’s essential for Archival Managers to have strong organizational skills, attention to detail, an interest in history, and strong problem-solving skills.
Finally, explore the job market and potential salary.
Understanding the career prospects and financial aspect is also an important part of deciding whether to pursue a career in archival management.
Step 2: Obtain a Bachelor’s Degree
To become an archival manager, you generally need a bachelor’s degree in a related field such as history, library science, or archival science.
These programs usually provide a comprehensive understanding of the principles and practices of gathering, preserving, and providing access to information and records.
During your studies, you will gain an understanding of how to categorize, store and retrieve documents effectively.
You’ll learn about modern and traditional methods of record-keeping, as well as the ethics and laws concerning information management.
Keep in mind that archival management often requires a wide range of knowledge, not just in managing physical records, but also digital ones.
Therefore, it would be beneficial to take courses in computer science or information technology to familiarize yourself with digital databases, metadata and digitization process.
You might also consider taking part in internship opportunities to gain practical experience in the field.
This could provide valuable hands-on experience and a chance to apply what you’ve learned in a real-world setting.
Step 3: Consider Specializations and Additional Certifications
In order to further advance your career as an archival manager, you might want to consider specializing in certain areas or obtaining additional certifications.
Specializations within archival management could include digital archiving, preservation management, or historical records.
By focusing on a specific area, you not only deepen your knowledge and skills in that area, but you can also open up new job opportunities that are more specialized.
Additional certifications can also make you more attractive to potential employers.
For example, the Academy of Certified Archivists offers a Certified Archivist credential.
To qualify for this certification, you need to have a master’s degree in archival science or a related field, a certain amount of practical work experience in the archival field, and pass a written examination.
Furthermore, staying updated with the latest technologies and software used in the archival field can be advantageous.
You may also consider gaining some experience in database management, digitization techniques, and digital preservation, as more and more institutions are moving towards digital archiving.
Remember, the more expertise and certifications you have, the better your prospects for career advancement.
For many Archival Manager positions, a master’s degree in Archival Studies, Library Science, or a related field is required.
These programs typically involve coursework on archival theory, records management, digital archives, and preservation, and may also include practical internships in archives or libraries.
Some jobs might accept a master’s degree in history, but it is essential that you have coursework that emphasized archival studies.
When choosing a program, it’s important to consider accreditation.
Many employers prefer candidates who have graduated from a program accredited by the American Library Association (ALA) or a similar body.
Another important consideration is whether to choose a thesis or non-thesis track.
This decision depends on your career goals.
If you aim to work in a practical field, a non-thesis route might be more beneficial.
On the other hand, if you are considering a career in academia or research, a thesis could provide you with valuable experience.
As part of your master’s program, you may also have the opportunity to specialize in a particular area of archiving, such as digital archives or rare books.
This could provide you with a competitive advantage when applying for jobs.
Beyond the classroom, seek out internships or part-time jobs in libraries or archives.
This hands-on experience is invaluable and can provide a better understanding of the work of an Archival Manager.
Step 5: Gain Practical Experience Through Internships or Volunteer Work
As an aspiring archival manager, it is critical to gather hands-on experience in managing archives, which you can achieve through internships or volunteer work in libraries, museums, or any institutions with significant archival collections.
These experiences will allow you to apply theoretical knowledge and skills learned in school to real-world scenarios.
By working in such environments, you gain a better understanding of how to assess, organize, and preserve various types of historical records and documents.
You also become familiar with cataloging systems and digital preservation techniques, which are crucial aspects of this role.
Seek out opportunities that align with your area of interest, whether it’s in governmental archives, corporate collections, or academic libraries.
Some internships might even lead to job offers post-graduation.
Remember that networking can play an essential part in securing these opportunities, so consider joining professional organizations, attending conferences, and meeting professionals in the field.
By doing so, you can learn from experienced professionals, stay updated with the latest industry trends, and find potential internship or job openings.
Step 6: Develop Digital Archiving Skills
In today’s digital age, archiving is no longer limited to physical files and documents.
As an archival manager, you should possess strong digital archiving skills as many institutions are shifting towards digital records.
This means you should have a good understanding of digital archiving systems and software.
Digital preservation is also a critical component of digital archiving.
It involves the series of management policies and activities necessary to ensure the longevity, integrity, and accessibility of digital information.
Learn about various digital preservation strategies and techniques such as checksums, redundancy, and migration.
Familiarize yourself with metadata standards and best practices for digital archiving.
Metadata, or data about data, is crucial in digital archiving as it provides information about the content, context, and structure of the archived data.
You may also need to understand the principles of data privacy and security in the context of digital archiving.
You can develop these skills through online courses, internships, or by working under a seasoned archival manager.
Staying updated with the latest trends and advancements in digital archiving is also beneficial.
This will not only make you more competent but also open up opportunities for career advancement in the field of archive management.
Step 7: Network with Professionals and Join Archival Organizations
As you progress in your career, it’s essential to establish and maintain connections with other professionals in the archival management field.
Networking can provide you with valuable insights into the industry, opportunities for job advancements, and the chance to learn from others’ experiences.
One effective way to network is by joining professional organizations dedicated to archival management.
For instance, The Society of American Archivists (SAA) and The International Council on Archives (ICA) are two notable organizations that provide opportunities for networking, continuing education, and advocacy for archival professionals.
Joining these organizations also offer benefits such as conferences, workshops, and access to a wealth of resources and publications that will help you stay up-to-date with the latest trends and advancements in archival management.
Participation in these organizations often includes involvement in committees, special interest groups, and task forces.
These activities not only allow you to make significant professional connections but also help you to gain a deeper understanding of the different facets of the field.
Remember that networking isn’t just about getting to know people.
It’s about building relationships, sharing knowledge, and engaging in meaningful discussions about archival management.
This can help you to grow as a professional and can potentially open up new career opportunities.
Step 8: Apply for Entry-Level Positions in Archival Settings
After obtaining the necessary education and certifications, the next step in becoming an Archival Manager is to gain practical experience in archival settings.
Start by applying for entry-level positions at libraries, museums, historical societies, or government agencies.
These roles may include working as an archival technician or an assistant archivist.
These positions will give you hands-on experience in handling, organizing, and preserving historical documents and materials, which is a crucial aspect of the Archival Manager role.
During this time, you can also gain an understanding of the latest archival technologies and software systems.
This practical knowledge can greatly enhance your career prospects and prepare you for higher level roles.
Remember, networking and making connections in your field can be incredibly beneficial.
As you gain experience, you may have the opportunity to step into more senior roles, such as Archival Manager or even Director of Archives.
Step 9: Continue Professional Development and Lifelong Learning
As an Archival Manager, it’s crucial to engage in ongoing professional development and lifelong learning.
This profession is continually evolving as technology advances and new practices are introduced.
Taking part in professional workshops, seminars, and conferences can help you to stay ahead of the curve and remain informed about the latest developments in archival management.
Join professional organizations such as the Society of American Archivists or the Association of Canadian Archivists to gain access to resources, training, and networking opportunities.
These organizations often offer continuing education courses and certification programs that can enhance your skills and qualifications.
Consider pursuing advanced certifications or additional degrees in areas like digital archives or records management.
Furthering your education can provide you with a deeper understanding of specialized areas within archival management and give you a competitive edge in the job market.
Additionally, keep up with the latest technological advancements relevant to your field.
This might involve learning about new digital preservation methods, software for cataloging and retrieving archived materials, or techniques for digitizing physical records.
Lastly, make it a point to read professional journals and publications regularly.
This will not only help you stay updated with the latest industry trends, but it will also stimulate new ideas and perspectives that you can apply in your role as an Archival Manager.
Remember, your commitment to continuous learning is key to excelling in this dynamic field.
Step 10: Pursue Leadership Roles and Managerial Positions in Archives
After gaining considerable experience as an archivist, you should look to climb the career ladder by seeking out leadership roles or managerial positions within archives.
This may involve transitioning from a role focused on direct archival work to more supervisory or administrative positions, such as an archival supervisor, department head, or archival manager.
As you pursue these leadership roles, you may need to demonstrate advanced skills in strategic planning, project management, and staff management, among others.
You should also have a firm grasp of archival standards and practices, as well as strong familiarity with the use of archival software and technology.
To increase your chances of securing these roles, consider seeking additional certification or professional development opportunities.
Joining professional organizations, attending industry conferences, and building a strong professional network can also be beneficial.
In a managerial position, you will likely be responsible for overseeing a team of archivists, managing a collection or collections, developing and implementing policies and procedures, and advocating for the importance of archival work within your organization.
Thus, strong leadership and communication skills are vital.
It’s important to note that these roles can be competitive, and it may take time and perseverance to achieve this level of seniority.
However, the increased responsibility and influence over an archive’s direction can be immensely rewarding for those passionate about preserving history and making it accessible to the public.
Step 11: Stay Informed About Best Practices and Technological Advancements
As an Archival Manager, it is crucial that you stay updated with the best practices and technological advancements in your field.
The management and preservation of archival materials are continuously evolving due to technological changes and shifts in standard methodologies.
You can stay informed by attending industry conferences, workshops, and seminars.
These events provide a platform to learn about the latest trends, engage with thought leaders in the field, and network with other archival professionals.
They also often provide workshops where you can learn new skills and techniques hands-on.
Furthermore, consider subscribing to industry journals, newsletters, and blogs that focus on archival management.
These publications can provide in-depth articles, case studies, and insights into emerging trends and practices.
Invest time in learning about new technologies that can be utilized in archival management.
This may include new database systems, digital preservation tools, or data visualization software.
Staying updated with the latest technology can help you increase efficiency and effectiveness in managing archival collections.
Finally, consider joining professional organizations in archival management.
They often provide resources, training, and a community of professionals that can provide advice and support.
Such organizations may also offer certification programs to enhance your knowledge and credentials in the field.
Step 12: Foster Relationships with Donors, Users, and Stakeholders
As an Archival Manager, it’s crucial to build and nurture relationships with various groups involved in the archive’s operation and utilization.
These groups include donors, who provide valuable materials for the archive, users, who access and utilize the resources in the archive, and stakeholders, who have an interest in the archive’s success and sustainability.
The relationship with donors is essential as they provide the materials that form the archive.
Building a rapport with donors can lead to more significant donations and continuous support.
Ensure to communicate the significance of their donations and how it adds value to the archive, society, and research community.
Users are the people who utilize the resources available in the archive.
They can be researchers, scholars, students, or anyone interested in the content of the archive.
An open line of communication with users can help in understanding their needs and tailoring the archival services accordingly.
Regularly gather feedback and suggestions for improvement to ensure the archive meets their requirements and expectations.
Stakeholders may include organizational leaders, board members, benefactors, or government entities that have invested interest in the archive.
Building strong relationships with stakeholders ensures their continued support, can lead to increased funding or resources, and aligns the archive’s objectives with theirs.
To foster these relationships, effective communication, regular engagement, and transparency are key.
Attend meetings, conferences, and events related to your archive’s specialization to network and collaborate.
Additionally, consider hosting events at the archive to showcase your work and the value of the archive, further strengthening these relationships.
Archival Manager Roles and Responsibilities
Archival Managers are responsible for the preservation and cataloging of historical documents and materials.
They utilize a comprehensive understanding of historical research methods and archival science to maintain and safeguard these resources.
They have the following roles and responsibilities:
Archival Management
- Oversee the acquisition, organization, and cataloguing of materials.
- Preserve and conserve archival materials, ensuring their long-term safety.
- Implement policies and procedures for archiving, managing and retrieving information.
Collection Development
- Identify and assess materials of archival value.
- Develop strategies for collection growth and enhancement.
- Collaborate with donors and collectors for possible acquisitions.
Research and Reference Services
- Provide access to archived materials for researchers and the public.
- Offer assistance in locating and interpreting archival materials.
- Conduct research to validate the authenticity and significance of archival materials.
Exhibitions and Outreach
- Plan and organize exhibitions and public displays.
- Promote awareness and use of archives through outreach programs.
- Conduct workshops, tours, and presentations.
Digitization and Electronic Records Management
- Oversee the digitization of physical archives to ensure accessibility and preservation.
- Manage and maintain electronic record systems.
- Ensure digital archives adhere to standards and best practices in digital preservation.
Policy Development
- Formulate and implement policies and procedures for archival practices.
- Ensure compliance with legal, institutional, and professional standards.
Personnel Management
- Supervise and manage archival staff and volunteers.
- Oversee professional development and training of staff.
Budgeting and Fundraising
- Manage budgets and resources for archival operations.
- Seek and manage funding sources, grants, and donations.
Preservation Planning
- Implement and monitor preservation plans for the collection.
- Coordinate disaster planning and emergency response.
Collaboration
- Work closely with other departments, institutions, and communities.
- Collaborate with historians, genealogists, educators, and other professionals.
Communication
- Effectively communicate archival policies and procedures to staff and users.
- Document and communicate information about the collection to the public.
Continual Learning
- Stay up-to-date with latest practices and technologies in archival science.
- Attend workshops, seminars, and conferences related to archival management.
What Does an Archival Manager Do?
Archival Managers typically work for museums, libraries, government agencies, universities, or any organization that requires preservation of historical documents and materials.
Their primary role is to oversee the collection, organization, and maintenance of documents, artifacts, and other items of historical importance.
They are responsible for managing the storage conditions to ensure the long-term preservation of these items.
Archival Managers often work in collaboration with curators, historians, librarians, and other professionals.
They assist in the digitization of archives, making them accessible for research and educational purposes.
They may also conduct workshops or training sessions to educate staff or the public about archival procedures and the importance of document preservation.
In addition, they are responsible for developing and implementing policies and procedures for cataloging and preserving collections, ensuring legal and ethical standards are met.
Lastly, they also handle inquiries and provide information or access to documents based on requests from researchers, students, and the general public.
Essential Archival Manager Skills
- Document Management: Archival Managers are responsible for the storage and retrieval of documents. This role requires strong organizational skills and a keen eye for detail to ensure that documents are accurately categorized and easy to locate.
- Preservation Techniques: Archival Managers should be well-versed in preservation techniques to protect documents from deterioration. This may include understanding the impact of environmental factors on different materials and knowing how to use preservation equipment and technologies.
- Research: Research skills are necessary for Archival Managers, as they may need to track down information within the archives for internal or external requests. This could involve using cataloguing systems, databases, and other search tools.
- Communication: Archival Managers often work with researchers, students, and other stakeholders who need access to archived documents. Strong verbal and written communication skills are crucial for explaining procedures, answering queries, and providing assistance.
- Digitization: With the move towards digital archives, Archival Managers should be familiar with digitization processes, including scanning, optical character recognition (OCR), and digital storage solutions. Knowledge of metadata creation and management is also essential.
- Record Keeping: Accurate record keeping is key to maintaining an organized archive. Archival Managers should be adept at recording new acquisitions, loans, restorations, and other archive-related activities.
- Legal Knowledge: Given that archives often contain sensitive or proprietary information, Archival Managers should be aware of laws and regulations related to data protection, copyright, and freedom of information.
- Leadership: Archival Managers often lead teams of archivists, volunteers, and other staff. They must have strong leadership skills, including the ability to delegate tasks, resolve conflicts, and motivate their team.
- IT Skills: As archives become more digital, Archival Managers need strong IT skills. They should be comfortable using archival management software, databases, and other digital tools. Additionally, they may need to understand the basics of data security and disaster recovery.
- Problem-solving: Archival Managers may need to develop creative solutions to issues such as storage limitations, document preservation, and access restrictions. Problem-solving skills are essential for addressing these challenges effectively.
Archival Manager Career Path Progression
The Foundation: Assistant Archivist
Your career typically starts as an Assistant Archivist.
In this role, you are primarily learning, absorbing knowledge, and gaining practical experience in the field of archiving.
You might be responsible for cataloging, preserving, and making accessible collections.
Here are some tips for success in this role:
- Learn Continuously: Stay updated with the latest archival management systems and techniques.
- Seek Mentorship: Be open to learning from your senior colleagues and asking for their guidance.
- Be Detail-Oriented: Pay attention to the minutest details while cataloging and preserving items.
The Ascent: Archivist
With experience and increased confidence, you’ll move into the role of an Archivist.
You’ll take on more complex tasks, participate in collection acquisition discussions, and become a critical part of the archival team.
Here’s how to excel at this stage:
- Research Skills: Develop your research skills to accurately categorize and archive materials.
- Collaboration: Work effectively as part of a team and communicate well with your colleagues and patrons.
- Preservation Techniques: Develop expertise in the latest preservation and conservation techniques.
Reaching New Heights: Senior Archivist
The Senior Archivist position is the next step in your career progression.
In this role, you’re recognized for your expertise and leadership within the team.
You may lead projects, guide acquisition decisions, and mentor junior archivists.
To excel in this role:
- Mentorship: Guide junior archivists and share your knowledge and skills with them.
- Strategic Thinking: Think strategically about collection development and archival practices.
- Leadership: Inspire others with your work ethic and dedication to preserving history.
Beyond the Horizon: Archival Manager and Beyond
As you continue to advance in your career, you may become an Archival Manager.
In this role, you’ll oversee the entire archival operation, from acquisition to public access.
You may also be involved in budgeting, staffing, and strategic planning for the archives.
Here’s what to focus on:
- Management Skills: Develop your leadership skills to effectively guide your team and manage the archives.
- Advocacy: Advocate for the importance of archives and work to increase public access and engagement.
- Strategic Planning: Develop and implement strategic plans to grow and improve the archive.
Pinnacle of Success: Director of Archives
The highest level you can reach in this career path is the Director of Archives.
In this role, you’ll be responsible for shaping the strategic direction of the archives and making key decisions about acquisition, preservation, and public access.
You’ll also manage a larger team and often work closely with other high-level administrators.
Archival Manager Salary
Entry-Level Archival Manager
- Median Salary: $40,000 – $55,000 per year
- Entry-level archival managers typically have 0-2 years of experience and may hold bachelor’s or master’s degrees in library science, history, or related fields.
Mid-Level Archival Manager
- Median Salary: $55,000 – $70,000 per year
- Mid-level archival managers have 2-5 years of experience and often take on more complex responsibilities, such as cataloging collections, evaluating records, and developing preservation policies.
Senior Archival Manager
- Median Salary: $70,000 – $85,000 per year
- Senior archival managers possess 5+ years of experience and are responsible for leading archival projects, making key decisions about the collection, and mentoring junior staff.
Lead Archival Manager / Director of Archives
- Median Salary: $85,000 – $100,000+ per year
- These roles come with significant experience and often involve leadership, strategic planning, and policy-making within the organization’s archives.
Principal Archivist / Chief Archivist
- Median Salary: $100,000 – $130,000+ per year
- These high-level positions require extensive experience, deep knowledge of archival science, and often involve setting the strategic direction for a company’s or institution’s archival collections.
Archival Manager Work Environment
Archival Managers typically work in institutions such as museums, government agencies, corporations, libraries, and universities.
These places often have a need to preserve and document historical records for future reference.
Their work is mostly indoors, in climate-controlled areas designed to protect and preserve sensitive historical documents and artifacts.
Depending on the institution, they may work in an office or a specialized archive room.
Archival Managers usually work regular business hours, but depending on the project demands and deadlines, they might have to work additional hours including weekends.
The work involves both physical labor such as arranging heavy boxes of materials, and mental labor like cataloging and digitizing records.
After gaining experience in their field, an Archival Manager may choose to work as a consultant, offering their expertise to other institutions or private collectors.
FAQs About Becoming an Archival Manager
What is needed to become an Archival Manager?
To become an Archival Manager, you need a solid foundation in library science, information management, history, or a related field.
This is typically accomplished through a bachelor’s degree, although a master’s degree may offer more job opportunities.
Key skills include knowledge of archival theory and practice, familiarity with digital and physical preservation methods, experience with cataloging and databases, and strong organizational skills.
Additionally, soft skills like attention to detail, communication, and problem-solving abilities are crucial in this field.
How long does it take to become an Archival Manager?
The timeline to become an Archival Manager can vary based on your educational path and work experience.
A bachelor’s degree typically takes four years to complete, while a master’s degree may require an additional two years.
Some positions may require several years of work experience in archival settings before you can qualify for a managerial role.
Therefore, you might spend between 6 to 10 years in education and entry-level positions before becoming an Archival Manager.
Can I become an Archival Manager without a degree?
Becoming an Archival Manager without a degree is challenging but not impossible.
Experience in the field of archival work or library sciences is crucial, and this experience can sometimes substitute for formal education.
However, many employers prefer candidates with a degree in library science, history, or a related field, making it difficult for those without a degree to compete for these roles.
Is being an Archival Manager a stressful job?
Being an Archival Manager can be stressful at times due to the need to meet deadlines, manage budgets, oversee staff, and ensure the preservation and organization of large amounts of information.
However, the level of stress can greatly depend on the specific institution, the size of the collections, and the individual’s management and coping strategies.
Many Archival Managers find the job rewarding due to the important role they play in preserving history and making information accessible.
What are the prospects for Archival Managers in the next decade?
The job prospects for Archival Managers in the next decade look steady.
As more institutions recognize the importance of preserving their historical and digital records, the demand for skilled archival managers is expected to grow.
Additionally, the increasing shift towards digital archives will create more opportunities for professionals with skills in digital preservation and information technology.
Conclusion
There you have it.
The voyage to becoming an Archival Manager is no small task, but it’s undeniably rewarding.
Equipped with the appropriate skills, education, and determination, you’re well on your way to making a substantial contribution to the preservation and management of valuable historical documents.
Remember, the path may be challenging, but the opportunities are boundless. Your expertise could lead to the discovery of important historical insights that change our understanding of the past.
So, take that first step. Immerse yourself in learning. Connect with professionals. And most importantly, never stop curating.
Because the world is waiting to discover what you can preserve.
And if you’re seeking personalized guidance on starting or advancing your career in archival management, explore our AI Career Path Advisor.
This complimentary tool is designed to offer customized advice and resources to help you effectively navigate your career path.
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