Archival Researcher Job Description [Updated for 2025]

In the age of information, the role of an archival researcher is more significant than ever.

As history unfolds, the demand for skilled individuals who can uncover, preserve, and interpret the invaluable records of our past continues to grow.

But what does an archival researcher actually do?

Whether you are:

• An aspiring professional seeking to understand the core of this occupation,
• A hiring manager drafting the perfect job specification,
• Or simply fascinated by the intricate field of archival research,

You’ve come to the right place.

Today, we present a customizable Archival Researcher job description template, designed for easy posting on job boards or career sites.

Let’s dive right in.

Archival Researcher Duties and Responsibilities

Archival Researchers play a critical role in locating, studying, and interpreting historical documents and resources for various purposes.

They are usually employed by libraries, museums, universities, or government agencies.

Archival Researchers are responsible for the following duties and responsibilities:

• Conduct comprehensive research using various archival resources such as manuscripts, documents, images, films, and other media.
• Evaluate and authenticate the historical significance and accuracy of documents and other archival material.
• Catalog and classify archival records for easy retrieval and reference.
• Assist other researchers, scholars, students, or the public in accessing and using archival materials.
• Maintain and preserve archival materials, ensuring their longevity and accessibility for future research.
• Digitize records and documents as needed, adhering to proper archival standards and procedures.
• Collaborate with other professionals in the field to plan and execute exhibits or presentations based on the archival materials.
• Engage in continuous learning to stay updated with advancements in archival research methodologies and technologies.

 

Archival Researcher Job Description Template

Job Brief

We are seeking a detail-oriented Archival Researcher to contribute to our research projects.

Your responsibilities will include searching databases, catalogs, and other sources to find relevant information, verifying the accuracy of data, and organizing and preserving the documents and materials.

The ideal candidate will have a strong background in library science or history, excellent research skills, and a passion for preserving historical documents.

Familiarity with library databases and cataloguing systems is also required.

Ultimately, the role of the Archival Researcher is to provide high-quality, accurate research that contributes to our understanding of the past and helps shape our future projects.

 

Responsibilities

• Conduct thorough and detailed research using various sources
• Verify the accuracy of data and information
• Organize and categorize materials and documents
• Maintain and update databases and cataloguing systems
• Preserve documents and materials following appropriate procedures
• Prepare research reports and summaries
• Collaborate with project teams to provide research support
• Develop and maintain relationships with libraries, archives, and other research institutions
• Stay up-to-date with new research techniques and sources

 

Qualifications

• Proven experience as an Archival Researcher or similar role
• Strong knowledge of research methodologies and sources
• Experience with database and cataloguing systems
• Excellent analytical and critical thinking skills
• Degree in Library Science, History or a relevant field
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills

 

Benefits

• Health insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Archival Researcher
• Work Environment: Office setting with some travel to libraries and archives. Remote work may also be possible.
• Reporting Structure: Reports to the Research Director or Project Manager.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $45,000 minimum to $75,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does an Archival Researcher Do?

Archival Researchers often work for libraries, museums, historical societies, research institutions, or government agencies.

Their main task is to locate and analyze documents, old records, photographs, newspapers, films, maps, or other materials to establish facts or develop information about historical, cultural, or scientific events.

The archival researcher identifies, classifies, and organizes these materials so that they are preserved and easily accessible for future reference.

They also use databases and classification systems to catalog these materials.

In addition, archival researchers may be involved in digitizing physical records to ensure their preservation and to make them accessible to a larger audience via the internet.

They are often expected to provide assistance to other researchers or the public who are looking for specific information in the archives.

They also ensure that the handling and storage of archival materials comply with established guidelines and regulations.

Depending on their area of specialty, archival researchers may also conduct independent research using the archival materials, and publish their findings in academic journals or present them at conferences.

 

Archival Researcher Qualifications and Skills

An Archival Researcher should possess a unique set of skills and qualifications that align with the job role, including:

• Outstanding research skills to efficiently identify, locate, and interpret relevant sources and documents.
• Strong analytical skills to make sense of complex and sometimes conflicting information from various sources.
• Excellent attention to detail to ensure all relevant data is accurately recorded and categorized.
• Technical skills to use databases, archival management systems and other digital tools for efficient data retrieval and storage.
• Good communication and interpersonal skills to interact effectively with colleagues, clients, and other professionals.
• A solid understanding of preservation techniques for various types of archival materials.
• Patience and perseverance to spend long periods sorting through and interpreting historical and potentially complex documents.
• Knowledge of relevant data protection and copyright laws to ensure all research is conducted legally and ethically.

 

Archival Researcher Experience Requirements

Archival Researchers typically hold a bachelor’s degree in a related field such as history, library science, or archival studies.

This is where they gain initial experience in research methodologies, information management, and document preservation.

During their academic journey, aspiring Archival Researchers often take up internships or part-time roles in libraries, museums, or historical societies.

This hands-on experience provides them with practical skills in archival research and document management.

For entry-level positions, candidates may need at least 1 to 2 years of practical experience in a related field.

This experience can be gained through academic research, internships, or volunteer work in archives or special collections.

Candidates with more than 3 years of experience often have a deeper understanding of archival principles and practices.

They may have gained specialized experience in a particular type of collection or research, such as manuscript collections, digital archives, or genealogical research.

Those with more than 5 years of experience may have managerial or supervisory experience in their background.

They may have overseen a team of researchers, managed large archival projects, or developed policies and procedures for archival institutions.

These seasoned professionals may be ready for senior roles or leadership positions in the archival field.

 

Archival Researcher Education and Training Requirements

Archival Researchers typically require a bachelor’s degree in library science, history, archival science, or a related field.

Their education often involves learning about archival principles, cataloguing, preservation techniques, and digitization processes.

They also need to develop strong research and analytical skills.

Many positions require a master’s degree in library and information science (MLIS) or a related field.

Some universities and colleges offer specialized archival studies programs at the graduate level, which provide more in-depth training on aspects like archival management, digital archiving, and legal and ethical issues in archiving.

Archival Researchers often need to be familiar with various types of software, including database management, digital asset management, and metadata management systems.

Therefore, gaining certifications in these areas can be beneficial.

Work experience, such as internships or volunteer work in libraries, museums, or research institutions, is highly valuable and often required.

Continuing education is also important for Archival Researchers due to the rapidly evolving nature of digital technologies and their implications for archival work.

Hence, many professionals in this field actively participate in workshops, webinars, and conferences to keep their skills up-to-date.

 

Archival Researcher Salary Expectations

The average salary for an Archival Researcher is approximately $52,782 (USD) per year.

This can fluctuate depending on factors such as experience, educational background, and the location of the workplace.

 

Archival Researcher Job Description FAQs

What skills does an archival researcher need?

An archival researcher should have strong analytical skills to accurately interpret and understand historical documents and artifacts.

They need excellent attention to detail, as they may be working with old and fragile documents.

Good communication skills are also necessary as they are often required to report their findings to others.

Additionally, they must have patience and perseverance, as research can sometimes be a long and tedious process.

 

Do archival researchers need a degree?

A degree is typically required for this role.

Most archival researchers have a bachelor’s degree in history, library science, or a related field.

A master’s degree in these fields, or in archival studies or public history, is often preferred by employers.

Some positions might also require specific knowledge or expertise in a certain area, such as a particular historical period or geographical area.

 

What should you look for in an archival researcher’s resume?

Firstly, look for a relevant educational background, such as a degree in history, library science, or archival studies.

Experience in archival research is a big plus.

This could include internships, volunteer work, or paid positions at libraries, museums, or historical societies.

Other desirable qualifications might include knowledge of a specific historical period or region, foreign language skills, and experience with digital databases and archival management software.

 

What qualities make a good archival researcher?

A good archival researcher has a deep passion for history and a keen interest in uncovering new information.

They should be meticulous and detail-oriented, as they will often need to handle delicate materials and interpret complex information.

Good problem-solving skills are also important, as research can sometimes involve solving puzzles or filling in gaps in the historical record.

Finally, they should be able to work independently and take initiative in their research.

 

What are the daily duties of an archival researcher?

On a typical day, an archival researcher might spend time researching in a library or archive, examining various documents and artifacts.

They might also spend time cataloging and preserving materials, as well as entering information into databases and digital archives.

They could be involved in preparing reports or presentations on their findings, and they might also have meetings with colleagues, scholars, or the public to discuss their work.

 

Conclusion

And there we have it.

Today, we’ve unveiled the intricate details of what it means to be an archival researcher.

Surprising, isn’t it?

It’s not just about poring over old documents.

It’s about unearthing history and piecing together the vast puzzle of the past.

Equipped with our comprehensive archival researcher job description template and real-life examples, you’re ready to make your mark.

But why halt your journey here?

Delve further with our job description generator. It’s your gateway to impeccably crafted job listings or refining your resume to the finest detail.

Keep in mind:

Every piece of historical data is part of a larger narrative.

Let’s unravel that narrative. Together.

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