Archive Technician Job Description [Updated for 2024]

In the era of information, the role of Archive Technicians is increasingly pivotal.

As our dependence on archival systems grows, so too does the demand for proficient individuals who can organize, maintain, and safeguard our repositories of information.

But let’s delve deeper: What’s really expected from an Archive Technician?

Whether you are:

• A job seeker aiming to understand the core of this role,
• A hiring manager outlining the perfect candidate,
• Or simply captivated by the intricate processes of archival work,

You’ve landed in the right place.

Today, we present a customizable Archive Technician job description template, crafted for effortless posting on job boards or career platforms.

Let’s dive right into it.

Archive Technician Duties and Responsibilities

Archive Technicians are responsible for the organization and preservation of materials such as documents, records, and artifacts in collections.

They also facilitate access to the archives and provide assistance to those who wish to utilize the collections.

The duties and responsibilities of Archive Technicians include:

• Assessing, cataloging and preserving archival materials
• Utilizing databases to create and manage digital records of the archive’s inventory
• Arranging and describing archival records according to accepted archival standards
• Assisting researchers and visitors in accessing and interpreting the archival materials
• Performing preventive conservation measures to protect materials from damage and degradation
• Conducting research to authenticate and appraise historical documents and archival materials
• Handling digitization projects to convert physical records into electronic formats
• Ensuring the security and confidentiality of sensitive records in compliance with legal regulations
• Planning and organizing archive exhibitions and displays
• Providing training to other staff members on the handling and preservation of archival materials

 

Archive Technician Job Description Template

Job Brief

We are seeking an organized, detail-oriented Archive Technician to oversee our company’s record-keeping operations.

The Archive Technician’s responsibilities include receiving, authenticating, and recording all documents and materials, maintaining a detailed record, and ensuring safe storage in our archive.

The ideal candidate will have experience with document and records management systems and a keen eye for detail.

The successful candidate will also have a strong understanding of data privacy and record management regulations.

 

Responsibilities

• Accepting and cataloging documents and materials to be archived.
• Maintaining a detailed record of all archived documents and materials.
• Ensuring safe and secure storage of all archived materials.
• Retrieving documents and materials for employees or clients as needed.
• Maintaining an organized, efficient filing system.
• Adhering to data privacy and record management regulations.
• Collaborating with team members to ensure efficient archive operations.
• Providing training to staff on record keeping and archiving procedures.

 

Qualifications

• Proven work experience as an Archive Technician or similar role.
• Experience with document and records management systems.
• Strong organizational skills and attention to detail.
• Knowledge of data privacy and record management regulations.
• Strong communication skills, both written and verbal.
• Able to work independently and as part of a team.
• Degree in Library Science, Information Science, or relevant field is preferred.

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Archive Technician
• Work Environment: Office setting with minimal physical requirements. Occasionally may need to lift and move boxes of documents.
• Reporting Structure: Reports to the Archive Manager or Records Management Supervisor.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $42,000 minimum to $65,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does an Archive Technician Do?

Archive Technicians work for a variety of organizations including universities, museums, libraries, or large businesses.

They play a critical role in preserving history and assisting with research.

Their primary task is to organize and classify archival records, documents, materials, and artifacts.

These may include papers, photographs, films, tapes, disks, and other materials that are important to the organization’s history or mission.

Archive Technicians ensure that these materials are preserved properly.

They use various methods and technologies to prevent the decay or damage of these items over time.

This might include controlling the environment in which the items are stored, or digitizing items to ensure their long-term preservation.

Archive Technicians also assist researchers and the public in accessing the archives.

They may conduct searches to locate specific items, provide information about the collection, and supervise the use of materials to prevent any damage.

In some cases, Archive Technicians might help in developing exhibits or presentations that showcase certain items from the collection.

They may also contribute to the development of policies and procedures for the management of the archives.

 

Archive Technician Qualifications and Skills

An effective Archive Technician should possess a unique blend of technical skills, attention to detail, and a deep understanding of archiving principles.

These include:

• Knowledge of archival principles and practices to effectively store, catalogue, and retrieve archival materials.
• Technical skills to operate and maintain archival equipment, as well as use digitization tools and techniques.
• Detail-oriented mindset to ensure accuracy in cataloguing and organizing archival materials.
• Interpersonal skills to communicate effectively with researchers, staff, and public visitors seeking access to archival materials.
• Research skills to assist in the identification, appraisal, and acquisition of archival materials.
• Problem-solving skills to address issues related to the preservation and access of archival materials.
• Understanding of legal and ethical issues related to archives and records management, including copyright laws and privacy regulations.
• Physical abilities to lift and move boxes of archival materials and to stand for long periods when arranging or retrieving materials.

 

Archive Technician Experience Requirements

Archive Technicians typically gain their initial experience through an internship or part-time role in a library, museum, or archival institution.

This initial experience would typically last for 1 to 2 years.

Here, they acquire skills in cataloging, classification, and preservation of various materials.

They may also gain exposure to digitization processes and learn about the different archival software applications.

For candidates with 3 to 4 years of experience, they likely have more in-depth skills in areas such as archival research and record management.

At this stage, they might have also begun to specialize in a certain type of archival material such as photographs, film, or manuscripts.

Professionals with more than 5 years of experience may have advanced knowledge of archival theory and practice.

They may have also gained some leadership experience and could be ready for supervisory roles within an archival team.

Furthermore, some Archive Technicians may have experience in relevant fields such as history, library science, or museum studies, which can also be beneficial for this role.

 

Archive Technician Education and Training Requirements

Archive Technicians typically require a bachelor’s degree in fields like history, library science or archival science.

However, some employers may accept an associate degree with relevant experience.

Understanding of archival theory and practices is vital.

This includes knowledge about the principles of archival appraisal, arrangement, description, and preservation of materials.

Training or experience in handling digital and physical archival materials is also necessary.

This includes documents, photographs, films, and other historical materials.

Familiarity with database management systems and metadata standards, such as Encoded Archival Description (EAD), is often required to catalog and retrieve records efficiently.

Some roles may require knowledge of a specific historical period or area, which can be acquired through specialized coursework or independent research.

Archive Technicians must also understand and follow ethical and legal standards related to the management of archival materials, including privacy laws and copyright regulations.

While not always required, a master’s degree in archival studies, museum studies, or a related field can provide more in-depth knowledge and training.

Professional certifications from organizations like the Academy of Certified Archivists can enhance job prospects and demonstrate a high level of professional commitment.

 

Archive Technician Salary Expectations

An Archive Technician earns an average salary of $48,400 (USD) per year.

However, the actual earnings can significantly differ based on factors such as experience, educational background, and the geographical location of the job.

 

Archive Technician Job Description FAQs

What skills does an Archive Technician need?

Archive Technicians should possess strong organizational and detail-oriented skills.

They should have a good understanding of cataloguing and indexing systems, as well as the ability to handle delicate and precious items.

They must also have good computer skills, including knowledge of database management.

Communication skills are also important for working with staff, researchers, and the public.

 

Do Archive Technicians need a degree?

Most Archive Technicians need a degree in library science, history, or a related field.

Some positions may require a master’s degree in library or information science with a concentration in archival studies.

Additionally, they may need a certificate or training in archival studies.

 

What should you look for in an Archive Technician resume?

An Archive Technician resume should detail their educational qualifications, especially any specialized training in archival studies.

Look for experience in cataloguing, preserving, and organizing materials.

Proficiency with the software and database systems used in archives is also a plus.

If your archive has specialized materials, such as ancient manuscripts or audio-visual materials, look for relevant experience.

 

What qualities make a good Archive Technician?

A good Archive Technician is meticulous and thorough, with a keen eye for detail.

They should be able to handle delicate materials with care.

Good Archive Technicians have strong problem-solving skills to deal with issues such as preservation and cataloguing challenges.

They should also have a passion for history and knowledge preservation, as well as excellent interpersonal skills for dealing with researchers and the public.

 

What are the daily duties of an Archive Technician?

On a typical day, an Archive Technician may sort and catalog new materials, repair and preserve older materials, assist researchers in finding information, and update database records.

They may also digitize materials, create displays or exhibits, and conduct research for special projects.

 

Conclusion

So there we have it.

Today, we’ve revealed the true essence of being an archive technician.

And guess what?

It’s not just about organizing files.

It’s about preserving history and shaping the future, one document at a time.

With our comprehensive archive technician job description template and real-world examples, you’re ready to step into action.

But why end here?

Dig deeper with our job description generator. It’s your go-to tool for meticulously crafted job listings or refining your resume to perfection.

Remember:

Every piece of information is a part of a larger narrative.

Let’s safeguard that history. Together.

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