Archivist Job Description [Updated for 2024]

In this era of information, the role of archivists has never been more important.

As the custodians of historical documents and records, archivists are the key to unlocking the past, preserving the present, and informing the future.

But what does it truly mean to be an archivist?

Whether you are:

• A job seeker wanting to understand the fundamentals of this role,
• A hiring manager looking to find the perfect candidate,
• Or simply curious about the intricacies of archival work,

You’ve come to the right place.

Today, we present a customizable archivist job description template, tailored for effortless posting on job boards or career sites.

Let’s delve into it.

Archivist Duties and Responsibilities

Archivists are responsible for the provision, care, and management of permanent collections of information that are intended to preserve the past and allow others to discover it.

They work with a wide range of materials, including documents, films, maps, photographs, and computer records.

The following are the duties and responsibilities of an Archivist:

• Collect and catalog archival materials, such as documents, films, and photographs
• Preserve and maintain materials by repairing and restoring documents, using various restoration techniques
• Assess records for preservation and disposal, sometimes with legislation and organizational policy in mind
• Ensure that collections are properly organized and stored securely to prevent damage
• Prepare archival records for digitization and digital preservation
• Help users and researchers find materials in the archive, often answering queries or leading educational workshops
• Develop and promote outreach activities to raise awareness of collections and encourage use
• Manage budgets and resources, including the acquisition of new collections
• Keep up to date with new archival standards and procedures, including copyright legislation and data protection

 

Archivist Job Description Template

Job Brief

We are seeking a detail-oriented, organized Archivist to manage our organization’s records, documents, and valuable information.

The Archivist’s responsibilities include acquiring, appraising, and preserving records of long-term historical or research value.

Our ideal candidate has a solid understanding of archival standards and procedures, experience with electronic records management, and a knack for detailed work.

Ultimately, the role of the Archivist is to ensure the preservation and accessibility of important organizational documents and archival materials.

 

Responsibilities

• Appraise, sort, catalog, and preserve valuable materials for long-term storage
• Develop and manage systems to maintain and retrieve information
• Organize archival records and develop classification systems to facilitate access to archival materials
• Ensure the preservation of fragile documents
• Coordinate educational and public outreach programs, such as tours, lectures, and classes
• Research and authentication of historical documents and archival materials
• Work closely with researchers and help them access materials

 

Qualifications

• Proven work experience as an Archivist or a similar role
• Knowledge of the principles and practices of archival science
• Familiarity with electronic records management systems
• Strong organizational and cataloging skills
• Attention to detail and accuracy
• Excellent verbal and written communication skills
• Master’s degree in Library Science, History, or a related field

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Archivist
• Work Environment: Primarily in an office setting. Some physical tasks may be required, such as lifting and carrying boxes of documents.
• Reporting Structure: Reports to the Director of Archives or similar role.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $42,000 minimum to $65,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does an Archivist Do?

Archivists are professionals who are responsible for the effective and appropriate management of records, documents, and other archival materials.

They often work for museums, libraries, government agencies, educational institutions, and businesses with a need for historical preservation.

They collect, catalog, and preserve valuable documents and information that have enduring value as reliable memories of the past.

This could include photographs, letters, reports, books, digital files, and many other forms of information.

Their role involves assessing, classifying, and arranging these materials to ensure their long-term preservation and accessibility.

They are also responsible for creating finding aids that allow others to access and understand the documents in their care.

Archivists may conduct research to authenticate and appraise historical documents and archival materials.

They also help users and researchers to access these archival materials and may also provide reference services.

Additionally, they may also be responsible for planning and conducting outreach activities such as exhibitions, presentations, and workshops to educate the public about the value and use of archives.

Archivists play a crucial role in preserving historical artifacts and information for future generations, thereby contributing to our understanding of the past.

 

Archivist Qualifications and Skills

An accomplished archivist should possess the skills and qualifications that align with the responsibilities of the job role, such as:

• Strong understanding of archival theory and practices to handle, catalog, and care for collections.
• Excellent organizational skills to arrange records and documents in an order that makes them easy to locate and retrieve.
• Attention to detail to ensure the accuracy of the cataloging process and the preservation of records.
• Research skills to assist users in locating information and to understand the context and significance of the materials they are handling.
• Proficiency in database management to keep track of and manage large volumes of records and documents.
• Knowledge of preservation techniques and standards to prevent degradation of materials.
• Good communication skills to interact with other staff, researchers, and the public, and to write clear descriptive information about archive materials.
• Problem-solving abilities to come up with creative solutions for issues related to storage, retrieval, and preservation of materials.

 

Archivist Experience Requirements

Entry-level Archivist roles typically require 1 to 2 years of experience, often gained through internships or part-time roles in libraries, museums, or similar institutions.

Individuals may also gain relevant experience through roles such as Research Assistant, Library Assistant, or Museum Technician.

Candidates with 2 to 5 years of experience often have developed their skills and knowledge in entry-level Archivist roles.

This experience may involve managing collections of artifacts or documents, cataloging materials, and assisting researchers or other users.

Archivists with more than 5 years of experience often have some managerial or supervisory experience, and may be ready for roles such as Head Archivist or Collections Manager.

This level of experience usually involves managing other staff, planning and overseeing projects, and making significant contributions to archival policies and procedures.

Furthermore, archivists with advanced degrees in fields such as history, library science, or archival science may be considered for roles even with less hands-on experience, as their academic training can substitute for some professional experience requirements.

 

Archivist Education and Training Requirements

Archivists typically hold a master’s degree in history, library science, archival science, political science, or a related field.

They need to have a strong background in digital record-keeping, data management, and an understanding of various data formats, along with the ability to preserve and catalog different types of documents.

Most archival positions require the completion of an internship or fieldwork, which provides practical experience in the field of archival work.

This experience is typically gained through an accredited master’s program.

Some positions, particularly those in government or corporate archives, may require Archivists to have a degree or certification in a relevant specialized subject such as business administration, law, or health records management.

Continuing education is crucial in this field, as Archivists must stay updated about the latest developments in technology and legislation related to record-keeping.

Additionally, certification from the Academy of Certified Archivists, which requires a master’s degree, a year of professional archival experience, and passing an exam, can boost an Archivist’s credentials.

Having a master’s degree and/or certification also signifies a candidate’s commitment to the field and potential for leadership roles.

 

Archivist Salary Expectations

An Archivist typically earns an average salary of $53,950 (USD) per year.

The actual income may vary based on the individual’s professional experience, education, geographical location, and the organization that they are employed with.

 

Archivist Job Description FAQs

What skills does an archivist need?

Archivists need to have strong organizational skills to effectively manage and index large volumes of documents and records.

They should possess a keen eye for detail to ensure accuracy in their work.

Strong computer skills are also needed as much of their work involves database management.

In addition, they should have good interpersonal skills to deal with queries and requests from users.

 

Do archivists need a degree?

Yes, archivists usually need a master’s degree in history, library science, archival science, or records management.

They often also need experience in administrative work and a good knowledge of the latest information and archival technology.

 

What should you look for in an archivist resume?

Look for a solid educational background in history, library science, or similar fields.

Experience in records management or archival work is a big plus.

Proficiency in using databases and archival software is also important.

The candidate should also demonstrate the ability to handle delicate materials and to work independently.

 

What qualities make a good archivist?

A good archivist is detail-oriented and meticulous, ensuring that all documents and records are properly managed and stored.

They are patient and diligent, willing to spend hours sorting and categorizing materials.

They also have good communication skills to interact with users and answer their queries.

An understanding of and respect for confidentiality and data protection principles is crucial too.

 

What are the daily duties of an archivist?

An archivist’s daily duties might include receiving new documents and cataloguing them, maintaining and updating databases, and retrieving documents upon request.

They may also spend time digitizing documents for online access, and preserving and repairing old or damaged materials.

They might also perform research using the archives, and assist others who are doing research.

 

Conclusion

And there you have it.

Today, we’ve illuminated the truly intricate role of an archivist.

Guess what?

It’s not just about cataloging materials.

It’s about preserving and interpreting the past, one artifact at a time.

With our comprehensive archivist job description template and real-world examples, you’re perfectly equipped to take your next step.

But why stop there?

Dive deeper with our job description generator. It’s your key to creating precise job listings or honing your resume to perfection.

Remember:

Each artifact in an archive tells a story.

Let’s preserve these stories. Together.

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