Assistant Director of Facilities Management Job Description [Updated for 2025]

In the rapidly evolving world of facilities management, the role of an Assistant Director of Facilities Management has never been more pivotal.

As infrastructure and operational needs continue to advance, the demand for skilled professionals adept at managing, developing, and safeguarding our facilities grows stronger.

But let’s delve deeper: What’s truly expected from an Assistant Director of Facilities Management?

Whether you are:

• A job seeker trying to understand the core of this role,
• A hiring manager outlining the perfect candidate,
• Or simply interested in the complexities of facilities management,

You’ve come to the right place.

Today, we present a customizable Assistant Director of Facilities Management job description template, devised for effortless posting on job boards or career sites.

Let’s dive right in.

Assistant Director of Facilities Management Duties and Responsibilities

The Assistant Director of Facilities Management plays a key role in overseeing and ensuring that all facilities and related services are in optimal condition.

This includes management of both routine tasks and long-term strategic planning related to facilities.

Their duties and responsibilities include:

• Assisting in the development and implementation of strategic plans for facilities management
• Overseeing the operational management of facilities, including maintenance, inspections, and repairs
• Ensuring all facilities meet health and safety requirements, and implementing improvements where necessary
• Coordinating with various departments and stakeholders for facility-related needs and projects
• Assisting in the management of facility-related budgets and contracts
• Managing and supervising facilities staff and coordinating training and development opportunities
• Conducting regular audits to ensure facilities are in optimal condition and meet company standards
• Implementing efficiency improvements and sustainable practices within facilities management
• Preparing and presenting reports on facilities’ conditions and operations
• Assisting in the management of any construction, renovation, or installation projects within the facilities

 

Assistant Director of Facilities Management Job Description Template

Job Brief

We are seeking a dedicated and experienced Assistant Director of Facilities Management to oversee our facilities’ operations.

The Assistant Director of Facilities Management will be responsible for maintaining the good condition and functionality of our premises, managing maintenance staff, planning renovations, coordinating waste disposal and managing health and safety protocols.

Our ideal candidate has a solid understanding of technical aspects of plumbing, carpentry, electrical systems etc.

and is able to manage administrative tasks such as budgeting, contracts, and vendor negotiations.

 

Responsibilities

• Oversee, organize, and manage maintenance and repairs of the facility and its systems.
• Plan and coordinate all installations (telecommunications, heat, electricity etc.) and refurbishments.
• Manage the upkeep of equipment and supplies to meet health and safety standards.
• Inspect buildings’ structures to determine the need for repairs or renovations.
• Review utilities consumption and strive to minimize costs.
• Supervise all staff facilities staff (custodians, technicians, groundskeepers etc.) and external contractors.
• Control activities like parking space allocation, waste disposal, building security etc.
• Allocate office space according to needs.
• Handle insurance plans and service contracts.
• Prepare and track facility budget.
• Ensure the facility is in compliance with all local and federal regulations.

 

Qualifications

• Proven experience as assistant director or other managerial role.
• Experience in facilities management and building maintenance.
• Well-versed in technical/engineering operations and facilities management best practices.
• Working knowledge of procurement and contracts.
• Sound understanding of health and safety regulations.
• Excellent verbal and written communication skills.
• Excellent organizational and leadership skills.
• Good analytical/critical thinking skills.
• BSc/BA in facility management, engineering, business administration or relevant field.
• Relevant professional certification (e.g. CFM) is a plus.

 

Benefits

• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities
• Life insurance

 

Additional Information

• Job Title: Assistant Director of Facilities Management
• Work Environment: This role generally requires working in an office setting, with frequent visits to different parts of the facility. Some local travel may be required for inspections or vendor meetings.
• Reporting Structure: Reports to the Director of Facilities Management.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does an Assistant Director of Facilities Management Do?

The Assistant Director of Facilities Management plays a crucial role in ensuring the smooth operations of a company’s physical environment.

They typically work in various sectors, such as education, healthcare, or corporate, where they oversee the maintenance, operation, and improvement of the buildings and grounds.

They collaborate closely with the Director of Facilities Management and other facility staff, to develop strategic plans for the maintenance and improvement of the buildings and grounds.

This could involve anything from regular cleaning and repairs to large-scale construction or renovation projects.

Their role also involves ensuring that the facility complies with all relevant health and safety regulations.

They may conduct regular safety inspections, oversee emergency preparedness plans, and ensure that all necessary safety equipment is available and functional.

In addition, they are often responsible for managing contracts with external service providers, such as cleaning companies or maintenance contractors.

This includes negotiating contracts, overseeing the quality of work, and managing budgets.

The Assistant Director of Facilities Management also plays a key role in sustainability initiatives, as they are often responsible for implementing environmentally-friendly practices within the facilities they manage.

Overall, the role of the Assistant Director of Facilities Management is to ensure that the physical environment of the organization is safe, functional, and conducive to the activities of the organization.

 

Assistant Director of Facilities Management Qualifications and Skills

An Assistant Director of Facilities Management should have a broad range of skills and qualifications that align with the job role, including:

• Experience in facilities management and understanding of all facets of maintenance, repair, and service operations.
• Strong leadership skills to oversee and direct the activities of a diverse workforce, to ensure efficiency and effectiveness in facilities management.
• Excellent interpersonal and communication skills to interact with various stakeholders, including senior management, staff, vendors, and contractors.
• Exceptional organizational skills to manage multiple projects, schedules, budgets, and prioritize workload for self and team.
• Sound decision-making abilities and problem-solving skills to deal with issues related to building maintenance, safety regulations, and workforce management.
• Aptitude for strategic planning and implementing changes to improve operational efficiency and performance of the facilities.
• Knowledge of relevant regulatory standards, environmental and safety compliance requirements.
• Comfort with technology and software used in facilities management, such as Computerized Maintenance Management System (CMMS).

 

Assistant Director of Facilities Management Experience Requirements

Assistant Directors of Facilities Management usually hold a bachelor’s degree in facilities management, engineering, or a related field.

However, the most significant requirement is often several years of hands-on experience in facilities management or a similar field.

Entry-level candidates for this role may start with 2 to 3 years of experience, often obtained through roles such as a Facility Coordinator, Building Manager, or Maintenance Supervisor.

Here, they gain exposure to tasks like building maintenance, safety procedures, contract negotiations, and vendor management.

Candidates with more than 5 years of experience are typically considered for the role of Assistant Director of Facilities Management.

These professionals have usually developed their skills in strategic planning, budgeting, and team management, often in roles such as a Facilities Manager or Maintenance Director.

Senior candidates for this role often have more than 7 years of experience, having established a record of successful facilities management, including energy management, property management, and regulatory compliance.

These individuals may have previous leadership experience and are likely ready to take on the responsibilities of an Assistant Director of Facilities Management.

 

Assistant Director of Facilities Management Education and Training Requirements

Assistant Directors of Facilities Management typically have a bachelor’s degree in facilities management, business administration, engineering, or a related field.

They need a solid understanding of building operations, maintenance, and safety, as well as knowledge of project management and strategic planning.

A certification as a Certified Facility Manager (CFM) or Facility Management Professional (FMP) from the International Facility Management Association is highly desirable, as it demonstrates proficiency in the core competencies of facilities management.

Some positions may require a master’s degree in business administration or a related field, especially for those with more strategic planning and budgetary control responsibilities.

Most organizations prefer candidates with several years of practical experience in facilities management, as the role often involves decision-making based on hands-on knowledge and understanding.

Continued professional development is crucial in this role, and many Assistant Directors of Facilities Management undertake further training, courses, or certifications in specific areas such as health and safety, environmental management, or energy efficiency.

Leadership and communication skills are also important in this role, and additional training in these areas may be beneficial.

 

Assistant Director of Facilities Management Salary Expectations

The average salary for an Assistant Director of Facilities Management is $86,789 (USD) per year.

However, the salary can fluctuate depending on factors such as years of experience, the size and type of the facility, and the geographic location of the job.

 

Assistant Director of Facilities Management Job Description FAQs

What skills does an Assistant Director of Facilities Management need?

Assistant Directors of Facilities Management should have a strong understanding of project management and technical skills related to facilities maintenance and operations.

Additionally, they should possess excellent communication and interpersonal skills to effectively liaise with various stakeholders.

Knowledge of safety regulations, budget management, and planning skills are also crucial for this role.

 

Do Assistant Directors of Facilities Management need a degree?

Usually, an Assistant Director of Facilities Management would require a degree in facilities management, engineering, or a related field.

Some organizations may require industry-specific certifications, such as a Certified Facility Manager (CFM) or Facility Management Professional (FMP) credential.

Experience in the field of facilities management is also commonly required.

 

What should you look for in an Assistant Director of Facilities Management resume?

When reviewing a resume for this position, look for a solid background in facilities management, including experience with budgeting, project management, and staff supervision.

Certifications in facilities management and a degree in a relevant field would also be desirable.

The candidate should have experience in planning and implementing facilities operations and maintenance programs.

 

What qualities make a good Assistant Director of Facilities Management?

A good Assistant Director of Facilities Management should be an effective leader with strong organizational skills.

They should have a keen eye for detail, the ability to multitask, and a proactive approach to problem-solving.

They should be able to collaborate with various departments and manage a diverse team of facility staff.

 

Is it challenging to hire an Assistant Director of Facilities Management?

Finding the right candidate for the Assistant Director of Facilities Management role can be challenging, as it requires a unique combination of technical, managerial, and interpersonal skills.

Therefore, organizations may need to offer competitive compensation packages and growth opportunities to attract qualified candidates.

 

Conclusion

And there we have it.

Today, we’ve pulled back the veil on what it truly means to be an Assistant Director of Facilities Management.

Guess what?

It’s not just about managing buildings.

It’s about shaping our physical surroundings, one project at a time.

With our go-to Assistant Director of Facilities Management job description template and real-world examples, you’re ready to make your move.

But why not go further?

Deepen your understanding with our job description generator. It’s your next step in creating laser-focused listings or refining your resume to perfection.

Remember:

Every project is a piece of a larger puzzle.

Let’s shape that future. Together.

How to Become an Assistant Director of Facilities Management (Complete Guide)

Prestigious Professions: The Jobs That Earn Ultimate Respect

High Octane Stress: Jobs That Demand Your All and Then Some!

The Work Wave: Trending Jobs That Are the New Big Thing

Tech’s True Test: Jobs Where Humans Are Unbeatable