Grant Program Coordinator Job Description [Updated for 2025]

In an era of significant philanthropic endeavors, the role of a Grant Program Coordinator has never been more crucial.

As we navigate through a world increasingly reliant on funding and support for various causes, the demand for skilled coordinators capable of managing, developing, and maintaining grant programs steadily increases.

But let’s delve into the specifics: What is actually expected from a Grant Program Coordinator?

Whether you are:

• A job seeker trying to understand the core of this role,
• A hiring manager outlining the perfect candidate,
• Or simply interested in the intricacies of grant program coordination,

You’re in the right place.

Today, we present a customizable Grant Program Coordinator job description template, designed for effortless posting on job boards or career sites.

Let’s dive in.

Grant Program Coordinator Duties and Responsibilities

Grant Program Coordinators are responsible for managing all aspects of a grant program, from application to evaluation.

They work closely with grant recipients to ensure that funds are used in accordance with grant guidelines.

The following are some of the main duties and responsibilities of a Grant Program Coordinator:

• Research and identify potential grant opportunities that align with the organization’s objectives
• Prepare and submit grant applications, including writing and editing proposals
• Manage and oversee the grant application process, ensuring all applications are submitted on time
• Establish and maintain relationships with grant-making organizations
• Ensure that grant funds are used according to the specific guidelines of the grant-making organization
• Coordinate and communicate with grant recipients to monitor progress and compliance with grant conditions
• Organize and manage records of all grants, including applications, approvals, denials, reports, and other related documents
• Prepare reports on the progress of grant-funded projects for management and for grant-making organizations
• Conduct ongoing evaluation of the effectiveness of grant-funded programs

 

Grant Program Coordinator Job Description Template

Job Brief

We are searching for a meticulous and experienced Grant Program Coordinator to oversee the administration of grant programs.

Your duties will include identifying funding opportunities, maintaining grant records, preparing reports, and coordinating program activities.

The ideal candidate will have a strong understanding of project management and budgeting principles, and will be able to ensure that grant programs align with our organization’s mission and goals.

 

Responsibilities

• Research and identify new government, corporate, and foundation grant opportunities.
• Manage the proposal submission process to ensure timely submission of all required materials.
• Develop and maintain a proposal calendar.
• Coordinate and follow-up on the progress of submitted proposals.
• Develop an annual grants strategy.
• Create internal systems and procedures for managing and tracking grants.
• Monitor paperwork and other related documents connected with grant-funded programs.
• Ensure grant requirements are met and reports are completed on time.
• Provide stewardship to current donors, including regular written updates.
• Assist with other fundraising projects as requested.

 

Qualifications

• Proven experience as a Grant Program Coordinator or similar role.
• Knowledge of project management and budgeting principles.
• Familiarity with grant and proposal writing and submission processes.
• Excellent organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite and fundraising software.
• Bachelor’s degree in Business Administration, Public Relations, or a related field.

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Grant Program Coordinator
• Work Environment: Office setting with options for remote work. Some travel may be required for meetings or conferences.
• Reporting Structure: Reports to the Grant Program Manager or Director of Development.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $50,000 minimum to $75,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Grant Program Coordinator Do?

Grant Program Coordinators work for a variety of organizations such as non-profits, universities, government agencies, and corporations.

Their role is pivotal in securing funding for their organizations’ projects or programs.

They are primarily responsible for identifying and researching potential grant opportunities that align with their organization’s mission and objectives.

This involves understanding the specific requirements and guidelines of each grant, as well as the likelihood of successfully securing the funds.

Grant Program Coordinators also play a crucial role in preparing and submitting grant applications.

This often includes writing detailed proposals that articulate the purpose of the project, how the funds will be used, and why the organization is best suited to carry out the project.

Once a grant is awarded, the Grant Program Coordinator oversees its implementation, ensuring that the funds are used appropriately and that the project progresses according to the grant’s stipulations.

They may also be responsible for compiling and submitting progress reports to the grant provider.

Additionally, they typically manage relationships with grant providers and other stakeholders, and may also be tasked with fostering new relationships to secure future funding.

 

Grant Program Coordinator Qualifications and Skills

Grant Program Coordinators are required to have a diverse set of skills and qualifications that allow them to effectively manage and coordinate various grant programs, these include:

• Strong written and oral communication skills to effectively convey information about the grant program to stakeholders, grantees, and team members.
• Excellent organizational skills to manage multiple grant programs simultaneously, track progress, and ensure that all deadlines are met.
• Detail-oriented and analytical skills to review grant applications, monitor budgeting, and make informed decisions regarding grant allocation.
• Strong interpersonal skills to effectively collaborate with team members, grantees, and stakeholders and to resolve conflicts when they arise.
• Knowledge of the grant process and relevant laws and regulations to ensure all activities are compliant and to assist with the preparation of grant proposals.
• Problem-solving skills to identify and address challenges that may arise during the grant program coordination process.
• Proficiency in relevant software applications and platforms used for grant management, budgeting, and reporting.
• Strong ethical standards to ensure the fair and transparent allocation of grants.

 

Grant Program Coordinator Experience Requirements

Entry-level Grant Program Coordinators typically have at least 1 to 2 years of experience, often through internships or part-time roles in nonprofit organizations or other sectors where grant writing and management are key responsibilities.

This can also be supplemented with academic experience in relevant fields such as Public Administration, Social Work, or Nonprofit Management.

Candidates with more than 3 years of experience often gain their practical skills and knowledge in entry-level roles such as Grant Writer or Program Assistant.

They may also have demonstrable experience in project management and coordinating with diverse teams.

Those with more than 5 years of experience are generally considered senior-level candidates.

These professionals may have led major grant initiatives, managed multiple grant programs simultaneously, and developed relationships with donors and funding agencies.

With this level of experience, they may also have some leadership experience and be prepared for supervisory or managerial positions within the organization.

Moreover, all Grant Program Coordinators should have strong written and verbal communication skills, be detail-oriented, and have excellent organizational abilities to ensure the successful coordination of grant programs.

 

Grant Program Coordinator Education and Training Requirements

Grant Program Coordinators generally hold a bachelor’s degree in fields such as business administration, public administration, finance, or a similar field.

They should have a deep understanding of grant regulations and the grant application process.

This understanding is typically gained through relevant experience or a specialized training program.

Knowledge in project management, budgeting and finance is also essential for a Grant Program Coordinator role.

In some cases, employers might prefer candidates with a master’s degree in business administration, public administration, or a related field for senior level positions.

Certifications, such as the Grant Professional Certification (GPC), though not typically required, can demonstrate a candidate’s commitment to their profession and proficiency in the field.

Experience in research, grant writing, and knowledge of government and non-profit funding sources can also be beneficial for this role.

Additionally, Grant Program Coordinators should have excellent written and verbal communication skills, as they often act as a liaison between their organization and the grant provider.

 

Grant Program Coordinator Salary Expectations

A Grant Program Coordinator earns an average salary of $49,907 (USD) per year.

The actual salary may vary based on factors such as years of experience, qualifications, the size and type of the organization, and the geographical location.

 

Grant Program Coordinator Job Description FAQs

What skills does a Grant Program Coordinator need?

Grant Program Coordinators need to possess excellent written and verbal communication skills to effectively convey the objectives and needs of the grant program to potential donors and stakeholders.

They should be detail-oriented and able to manage multiple tasks as they are often in charge of numerous grant applications at once.

Strong research and analytical skills are also needed to identify potential funding opportunities and evaluate the success of grant programs.

 

Do Grant Program Coordinators need a degree?

Most Grant Program Coordinators hold at least a bachelor’s degree, usually in a field such as business administration, finance, or a related field.

However, experience in grant writing or non-profit management can sometimes substitute for formal education.

In some cases, a master’s degree may be preferred, especially for positions in larger organizations.

 

What should you look for in a Grant Program Coordinator resume?

Look for experience in grant writing, administration, or non-profit management.

Knowledge of the specific field or industry the grants will be supporting can also be beneficial.

Other important skills to look for are project management, budgeting, and reporting.

It’s also crucial to check for strong writing skills and experience in researching and identifying potential funding sources.

 

What qualities make a good Grant Program Coordinator?

A good Grant Program Coordinator is meticulous and organized, able to manage multiple projects and deadlines simultaneously.

They are excellent communicators, able to effectively convey the mission and needs of the organization to potential funders.

They should also be proactive in researching and identifying potential grant opportunities.

Good problem-solving skills and a keen attention to detail are also important qualities.

 

Is it difficult to hire a Grant Program Coordinator?

Hiring a Grant Program Coordinator can be challenging, as it requires finding a candidate with a specific set of skills, including grant writing, project management, and research.

However, with a clear job description and careful screening process, it is possible to find a suitable candidate.

Providing a competitive salary and benefits package can also attract high-quality candidates.

 

Conclusion

And there we have it.

Today, we’ve unveiled the true essence of being a Grant Program Coordinator.

Surprising, isn’t it?

It’s not merely about distributing funds.

It’s about orchestrating impactful changes, one grant at a time.

With our comprehensive Grant Program Coordinator job description template and real-life examples, you’re poised for action.

But why halt the momentum?

Explore further with our job description generator. It’s your stepping stone to finely-detailed listings or optimizing your resume to sheer excellence.

Keep in mind:

Each grant program is a piece of the broader societal puzzle.

Let’s shape that change. Together.

How to Become a Grant Program Coordinator (Complete Guide)

What’s Hot in the Work World: Trending Jobs to Watch

Dream Jobs Alert: Easy Roles Where You Can Earn Big

Workplace Whimsy: Unusual Jobs That Are Full of Surprises

The Fun-Loving Profession: Enjoyable Jobs That Spark Joy