Athletic Coordinator Job Description [Updated for 2024]

athletic coordinator job description

In the realm of sports and athletics, the role of an athletic coordinator takes center stage.

As the world of sports becomes more complex, the demand for skilled professionals who can organize, manage, and ensure the smooth running of athletic programs grows.

But let’s delve deeper: What’s truly expected from an athletic coordinator?

Whether you are:

  • An aspirant eyeing this dynamic role,
  • A hiring manager outlining the perfect candidate,
  • Or simply intrigued by the operations of athletic coordination,

You’re in the right place.

Today, we present a customizable athletic coordinator job description template, crafted for easy posting on job boards or career sites.

Let’s dive right into it.

Athletic Coordinator Duties and Responsibilities

An Athletic Coordinator is responsible for overseeing athletic programs, organizing sports events, and ensuring that the athletic department runs smoothly and effectively.

They work closely with coaches, athletes, and other athletic staff, and often play a crucial role in the development of athletes and teams.

The daily duties and responsibilities of an Athletic Coordinator include:

  • Planning, scheduling, and coordinating athletic events and practices
  • Ensuring compliance with school and athletic association rules and regulations
  • Overseeing the hiring, training, and evaluation of coaches and other athletic staff
  • Working with coaches and athletes to set goals and develop strategies for success
  • Maintaining a budget for the athletic department and ensuring funds are used appropriately
  • Monitoring the academic progress of student-athletes and providing support as needed
  • Promoting sportsmanship and a positive team culture among athletes and coaches
  • Coordinating with trainers and medical staff to ensure the health and safety of all athletes
  • Facilitating communication between coaches, athletes, parents, and school administration
  • Managing the use and maintenance of athletic facilities and equipment


Athletic Coordinator Job Description Template

Job Brief

We are seeking a dedicated Athletic Coordinator to oversee our sports programs.

Your responsibilities will include organizing sports events, managing budgets, coordinating schedules, and liaising with coaches and athletes.

Our ideal candidate is a sports enthusiast with excellent organizational skills, strong interpersonal skills, and a background in sports administration or coaching.

The Athletic Coordinator’s role is to ensure the smooth operation of our sports programs and provide a supportive environment for our athletes to thrive.



  • Coordinate and schedule athletic events and practices
  • Manage budgets for athletic programs
  • Liaise with coaches, athletes, and parents
  • Enforce rules and regulations of the sports program
  • Assist in the recruitment and selection of coaches and athletes
  • Oversee maintenance of athletic facilities and equipment
  • Organize transportation for away games
  • Address any issues or conflicts that arise within the sports program
  • Collaborate with marketing and PR to promote athletic events
  • Ensure compliance with all state, federal, and governing body regulations



  • Proven experience as an Athletic Coordinator or similar role
  • Knowledge of sports administration and coaching
  • Strong organizational and coordination abilities
  • Excellent communication and leadership skills
  • Ability to handle stress and remain calm in high-pressure situations
  • Proficient in MS Office and sports management software
  • Bachelor’s degree in sports management or related field



  • 401(k)
  • Health insurance
  • Dental insurance
  • Paid time off
  • Professional development opportunities
  • Access to fitness and wellness programs


Additional Information

  • Job Title: Athletic Coordinator
  • Work Environment: Office setting within a school or university. Evening and weekend work may be required to accommodate sporting events.
  • Reporting Structure: Reports to the Athletic Director.
  • Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
  • Pay Range: $50,000 minimum to $85,000 maximum
  • Location: [City, State] (specify the location)
  • Employment Type: Full-time
  • Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
  • Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].


What Does an Athletic Coordinator Do?

An Athletic Coordinator is a professional who typically works for educational institutions, sports organizations, or recreational facilities.

They may also be employed by health clubs or fitness centers.

They work closely with coaches, athletic directors, trainers, and other sports staff to organize, manage, and facilitate athletic programs and events.

Their job is to ensure that these events and programs are run smoothly and adhere to all regulations and standards.

Athletic Coordinators handle scheduling of games, practices, and competitions, taking into account the availability of venues, transportation requirements, and other logistical considerations.

They also play a crucial role in the development and implementation of sports policies and procedures, ensuring that athletes, coaches, and other staff are aware of and comply with these standards.

In addition, Athletic Coordinators often assist with budget management, equipment purchases, and the hiring and evaluation of coaching staff.

They may also be involved in the promotion of athletic events, managing public relations, and maintaining communication with parents, participants, and the community.

Their goal is to ensure a positive and effective athletic program that supports the physical development and wellbeing of all participants.


Athletic Coordinator Qualifications and Skills

An Athletic Coordinator must have a diverse set of skills and qualifications to efficiently manage athletic programs, including:

  • Strong knowledge of sports and athletic programs to plan, develop, and implement various athletic events.
  • Exceptional leadership skills to guide and motivate the team to achieve the desired objectives.
  • Excellent organizational skills to handle various tasks such as scheduling, coordinating with staff, managing facilities, and handling athletic equipment.
  • Superb communication skills to liaise with athletes, coaches, and other relevant stakeholders, ensuring all parties are well-informed of plans and schedules.
  • Problem-solving abilities to effectively address issues that may arise during the coordination of athletic programs and events.
  • Experience in budgeting and financial management to ensure that all athletic programs are cost-effective and within allocated resources.
  • Proficient in using various sports management software to aid in scheduling, planning, and tracking of athletic programs.
  • Customer service skills to respond to inquiries, concerns, and complaints from athletes, parents, and fans.


Athletic Coordinator Experience Requirements

Candidates for an Athletic Coordinator role are typically expected to have a bachelor’s degree in sports management, physical education, or a related field.

Alongside this, they should have a minimum of 2 to 3 years of experience in athletic administration or a similar role.

Entry-level candidates may gain experience through internships or part-time roles at schools, colleges, or sports organizations.

These roles may include positions like Assistant Coach, Athletic Trainer, or Sports Event Coordinator.

Candidates with more than 3 years of experience are often those who have developed their skills and knowledge in managing athletic programs, coordinating sports events, and overseeing the compliance of athletic rules and regulations.

Those with more than 5 years of experience are typically well-versed in strategizing and implementing athletic programs and events, and may also have experience in a leadership or managerial role.

Such candidates are often ready for more senior roles, such as Athletic Director or Sports Program Manager.

In addition, all Athletic Coordinators are expected to have a strong knowledge of sports and athletics, excellent communication and organizational skills, and a passion for promoting health and fitness.


Athletic Coordinator Education and Training Requirements

Athletic Coordinators typically require a bachelor’s degree in sports management, physical education, or a related field.

They need to have a strong understanding of various sports, physical training techniques, and the rules and regulations associated with different athletic competitions.

Many positions also require experience in coaching or athletic administration, so hands-on experience is highly valued.

For certain positions, especially those in larger sports organizations or colleges, a master’s degree in sports administration, physical education, or business administration may be required.

Athletic Coordinators also need to be certified in CPR and first aid.

Additional certifications, such as the Certified Athletic Administrator (CAA) or Certified Master Athletic Administrator (CMAA) from the National Interscholastic Athletic Administrators Association, can be beneficial.

These certifications demonstrate a commitment to professional standards and ongoing professional development.

Depending on the specific role and the sport involved, Athletic Coordinators may also need to have coaching certifications for specific sports.

These education and training requirements equip Athletic Coordinators with the skills and knowledge necessary to manage athletic programs effectively and ensure the safety and well-being of athletes.


Athletic Coordinator Salary Expectations

An Athletic Coordinator earns an average salary of $48,960 (USD) per year.

The actual income can be influenced by factors such as the level of experience, specific expertise in certain sports, the location of the employing institution, and the size of the athletic program.


Athletic Coordinator Job Description FAQs

What skills does an Athletic Coordinator need?

Athletic Coordinators should possess excellent organizational and communication skills.

They must be able to manage multiple tasks simultaneously and coordinate with various individuals and groups.

A good understanding of sports rules, regulations, and policies is also essential.

Being able to handle stress and make quick decisions is crucial.


Do Athletic Coordinators need a degree?

While not all positions require a degree, most Athletic Coordinators have a bachelor’s degree in sports management, physical education, or a related field.

Some roles may require a master’s degree or significant work experience in athletics or sports administration.


What should you look for in an Athletic Coordinator resume?

A strong Athletic Coordinator resume should highlight experience in sports management or administration.

It should show their ability to coordinate sports events, liaise with coaches and athletes, and manage athletic facilities.

Certifications in sports management or related fields can also be an asset.


What qualities make a good Athletic Coordinator?

A good Athletic Coordinator is highly organized, detail-oriented, and can effectively manage their time.

They should have strong leadership skills, be able to motivate and coordinate with a variety of stakeholders, and have a passion for sports.

Good problem-solving skills and the ability to handle stress are also valuable traits.


Is it difficult to hire an Athletic Coordinator?

Hiring an Athletic Coordinator can be challenging due to the specific set of skills required.

You need to find someone with the right balance of administrative skills and sports knowledge.

Offering competitive salaries and opportunities for career progression can help attract the right candidates.



And so, the final whistle has blown.

Today, we’ve explored the dynamic and demanding world of being an Athletic Coordinator.

And here’s the kicker:

It’s not just about planning sports events or managing teams.

It’s about fostering athletic excellence and building a culture of sportsmanship, one game at a time.

Our comprehensive Athletic Coordinator job description template, complete with real-world examples, has you ready to kick things off.

But why settle at the finish line?

Push beyond with our job description generator. It’s your next sprint towards creating meticulous job listings or finessing your resume to perfection.


Each sports event is a chapter in a larger sporting saga.

Let’s shape that narrative. Together.

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