Auction Clerk Job Description [Updated for 2025]

In the fast-paced world of auctions, the role of an auction clerk has never been more crucial.

As bidding wars heat up, the need for organized, meticulous individuals to manage and record bids grows evermore urgent.

But what does an auction clerk really do?

Whether you are:

• A job seeker trying to understand the core responsibilities of this role,
• A hiring manager aiming to outline the perfect candidate,
• Or merely fascinated by the behind-the-scenes operations of an auction,

You’ve landed in the right spot.

Today, we are rolling out a customizable auction clerk job description template, designed for quick and easy posting on job boards or career sites.

Let’s dive right into it.

Auction Clerk Duties and Responsibilities

Auction Clerks perform a range of tasks related to auction house operations and may also perform administrative tasks and customer service duties.

Auction Clerks are primarily responsible for directly assisting auctioneers and bidders, with daily duties and responsibilities including:

• Register bidders and record their contact details
• Provide information about auction items to potential bidders
• Record bids and handle bid paddles during the auction
• Communicate with auctioneer about bidding progress and final bids
• Assist with the collection of payments from winning bidders
• Prepare invoices and receipts for auction transactions
• Coordinate the delivery and pickup of auction items
• Maintain auction records and update auction database
• Ensure compliance with auction house policies and legal regulations

 

Auction Clerk Job Description Template

Job Brief

We are in search of a meticulous and reliable Auction Clerk to manage all aspects of our auction procedures.

The Auction Clerk’s responsibilities include registering auction participants, issuing bid numbers, recording bid amounts, and providing general clerical support.

The ideal candidate should have a solid understanding of auction processes, excellent communication skills, and the ability to manage multiple tasks efficiently.

Ultimately, the Auction Clerk’s role is to ensure the smooth running of our auctions and deliver exceptional service to our clients.

 

Responsibilities

• Register auction participants, distribute bid numbers, and maintain bidder registration logs.
• Record bid amounts promptly and accurately.
• Provide administrative and clerical support during auctions.
• Communicate with bidders and answer their queries appropriately.
• Manage cash receipts and handle financial transactions.
• Assist with auction set up and clean up.
• Maintain accurate records of all auction transactions.
• Coordinate with auctioneer and staff to ensure the smooth running of the auction.
• Comply with all legal rules and regulations related to auctions.
• Assist in the preparation of auction catalogs and promotional materials.

 

Qualifications

• Previous experience as an Auction Clerk or similar role.
• Proficiency in office software, including MS Word, Excel, and data management systems.
• Excellent organizational and multitasking abilities.
• Strong verbal and written communication skills.
• Detail-oriented with excellent record-keeping abilities.
• Ability to work under pressure in a fast-paced environment.
• High school diploma or equivalent.

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Auction Clerk
• Work Environment: Auction house or other sales venue. Weekend and evening work may be required.
• Reporting Structure: Reports to the Auction Coordinator or Auction Manager.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $25,000 minimum to $40,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does an Auction Clerk Do?

Auction Clerks play a crucial role in the auction process, ensuring smooth transactions and accurate record-keeping.

They typically work for auction companies or independent auctioneers.

Their main role is to assist the Auctioneer during the auction, keeping track of items sold, their prices and to whom they were sold.

They record all the necessary information during the bidding process such as bidder number and final bid amount.

They also assist in the preparation of the auction, such as cataloguing items, setting up the auction room, and ensuring that all items are correctly labeled and displayed.

After the auction, they are responsible for finalizing the sales transactions.

This may involve collecting payments from winning bidders, issuing receipts, and coordinating the delivery or pick-up of purchased items.

In some cases, Auction Clerks may also be required to assist with customer service, resolving any disputes or issues that may arise during or after the auction.

Their overall goal is to ensure that the auction runs smoothly, efficiently, and in accordance with all applicable rules and regulations.

 

Auction Clerk Qualifications and Skills

An Auction Clerk should possess a unique set of skills and qualifications to efficiently manage auction operations and meet customer needs, such as:

• Excellent organization skills to manage registration, record bids, and process payments for auction items.
• Strong numerical abilities to manage and record financial transactions accurately.
• Outstanding communication skills to interact with bidders, auctioneers, and other team members effectively.
• High level of accuracy and attention to detail to ensure all auction data is recorded correctly and promptly.
• Ability to work in a high-stress, fast-paced environment to handle quick bid changes and bidder interactions.
• Good customer service skills to assist bidders with inquiries and resolve any issues that may arise.
• Basic computer skills to use auction software and other digital tools for record keeping and communication.
• Problem-solving skills to quickly and efficiently address any issues that arise during the auction process.

 

Auction Clerk Experience Requirements

An Auction Clerk should ideally possess relevant work experience in an administrative or customer service role.

This hands-on experience allows the clerk to develop skills in managing transactions, customer relations, and documentation, which are essential for an Auction Clerk role.

Entry-level Auction Clerks may have 1 to 2 years of experience, often through internships or part-time roles in auction houses, real estate, or other related sectors.

This allows them to gain an understanding of the auction process, administrative tasks, and client interaction.

Auction Clerks with more than 3 years of experience are often more adept in handling complex tasks, such as coordinating with auctioneers, maintaining auction records, and providing customer service.

They might have gained their experience in roles like Auction Assistant or Administrative Clerk.

Those with more than 5 years of experience are often highly proficient in auction operations and could have a background in managing or supervising roles.

These individuals may possess a deeper understanding of auction law and ethics, and may be ready for a supervisory or managerial role within the auction house.

 

Auction Clerk Education and Training Requirements

Auction Clerks typically require a high school diploma or equivalent education.

They must have a deep understanding of the auction process, legalities, and relevant technology.

These clerks often gain their knowledge and skills through on-the-job training, learning the specifics of the auction business, including inventory management, customer service, and auction software.

Some Auction Clerks may choose to further their education and expertise by pursuing a degree or certificate in auctioneering, business, or a related field.

This higher education can provide them with a deeper understanding of business operations, communication, and customer service.

While not typically required, some Auction Clerks may choose to become a Certified Auctioneers Institute (CAI) designee, a professional designation that signifies a high level of commitment to professional development.

Furthermore, excellent numeracy and literacy skills, strong attention to detail, and the ability to work under pressure are often necessary for success in this role.

Knowledge of a second language can be beneficial due to the international nature of many auctions.

 

Auction Clerk Salary Expectations

An Auction Clerk can expect to earn an average wage of $14.83 (USD) per hour.

However, this salary can fluctuate depending on the level of experience, the location of the auction house, and the size of the auction company.

 

Auction Clerk Job Description FAQs

What skills does an auction clerk need?

An auction clerk should have strong organizational skills to manage and track lots during an auction.

They should possess excellent communication skills to liaise between auctioneers, bidders, and sellers.

Numerical accuracy, attention to detail, and the ability to work under pressure are also key skills for an auction clerk.

 

Do auction clerks need a degree?

Auction clerks do not necessarily need a degree.

However, having a diploma or degree in business, finance, or a related field can be beneficial.

Most important is on-the-job training to understand the auction process and procedures, which usually is provided by the auction house.

 

What should you look for in an auction clerk resume?

In an auction clerk’s resume, look for previous experience in a similar role or in customer service.

Proficiency in using relevant software and a demonstrable understanding of the auction process is a plus.

Strong numeracy skills and the ability to handle high-pressure situations should be evident.

 

What qualities make a good auction clerk?

A good auction clerk should be detail-oriented and have excellent organizational skills.

They should be able to handle multiple tasks and work well under pressure, as auctions can be fast-paced and demanding.

Good communication and customer service skills are also important, as they will be interacting with bidders and sellers regularly.

 

What are the daily duties of an auction clerk?

Daily duties of an auction clerk include preparing the auction floor, coordinating with auctioneers, and maintaining records of each auction item.

They record bids, handle inquiries from bidders, and manage payments and invoices.

After the auction, they are responsible for the accurate documentation of the auction results and ensuring items are properly dispatched to the winning bidders.

 

Conclusion

And there you have it.

Today, we’ve delved into the heart of what it truly means to be an auction clerk.

Surprise, surprise!

It’s not just about recording sales.

It’s about orchestrating the rhythm of auctions, one bid at a time.

With our handy auction clerk job description template and real-life examples, you’re ready to take the leap.

But why halt the momentum?

Plunge further with our job description generator. It’s your pathway to meticulously crafted job listings or honing your resume to perfection.

Keep this in mind:

Each recorded bid contributes to the larger event.

Let’s drive that auction. Together.

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