Audio Transcriptionist Job Description [Updated for 2024]

audio transcriptionist job description

In today’s digital age, the spotlight on audio transcriptionists has never been brighter.

As technology and communication continue to evolve, the demand for skilled individuals who can accurately and efficiently transcribe audio files into readable text is growing.

But what exactly is expected from an audio transcriptionist?

Whether you are:

  • A job seeker trying to understand the core of this role,
  • A hiring manager outlining the perfect candidate,
  • Or simply curious about the details of audio transcription,

You’ve come to the right place.

Today, we present a customizable audio transcriptionist job description template, designed for easy posting on job boards or career sites.

Let’s delve right into it.

Audio Transcriptionist Duties and Responsibilities

Audio Transcriptionists convert audio content into written form, ensuring accuracy and adherence to specified formats.

They work with different types of audio files, including interviews, meetings, lectures, and more.

Their main duties and responsibilities include:

  • Listening to audio recordings carefully and transcribing them into written form
  • Reviewing transcriptions for accuracy and making necessary corrections
  • Identifying and noting any unclear or inaudible sections within the audio recording
  • Formatting transcriptions according to specified guidelines
  • Conducting online research to ensure correct spelling of names, places, and other specific terms
  • Respecting confidentiality and privacy of the audio content
  • Managing and organizing multiple audio files and transcriptions
  • Meeting strict deadlines for transcription completion
  • Utilizing transcription software and equipment efficiently
  • Communicating with clients to clarify any uncertainties and deliver high-quality transcriptions


Audio Transcriptionist Job Description Template

Job Brief

We are searching for a detail-oriented and experienced Audio Transcriptionist to join our team.

The Audio Transcriptionist’s responsibilities include transcribing audio files into written documents, proofreading transcriptions for accuracy, and maintaining confidentiality of all information handled.

An ideal candidate should have excellent listening skills, strong typing speed, and thorough knowledge of English language grammar and punctuation.

Ultimately, the role of the Audio Transcriptionist is to provide accurate written versions of audio and video content while ensuring all transcriptions are completed in a timely manner.



  • Transcribe audio files into high-quality, clear, and accurate documents.
  • Proofread transcriptions for errors and make necessary corrections.
  • Use transcription software and equipment as necessary.
  • Maintain the confidentiality of all information.
  • Ensure all work is completed within the established timelines.
  • Adhere to specific formatting and style guidelines.
  • Regularly communicate with the team regarding task status and progress.
  • Stay up-to-date with changes in transcription software, trends, techniques, and resources.



  • Proven work experience as an Audio Transcriptionist or similar role.
  • Fast and accurate typing skills.
  • Excellent listening skills and attention to detail.
  • Proficiency in grammar, spelling, and punctuation.
  • Familiarity with transcription software and equipment.
  • Ability to meet deadlines.
  • High school diploma or equivalent qualification.
  • Certification in transcription is a plus.



  • 401(k)
  • Health insurance
  • Dental insurance
  • Paid time off
  • Work from home opportunities
  • Professional development opportunities


Additional Information

  • Job Title: Audio Transcriptionist
  • Work Environment: This is primarily a remote position. Occasional office meetings may be required.
  • Reporting Structure: Reports to the Transcription Services Manager.
  • Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
  • Pay Range: $35,000 minimum to $50,000 maximum
  • Location: [City, State] (specify the location or indicate if remote)
  • Employment Type: Full-time
  • Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
  • Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].


What Does an Audio Transcriptionist Do?

An Audio Transcriptionist is a professional who converts audio files into written text.

They primarily work in industries that require documentation of spoken content, such as legal, medical, entertainment, and educational sectors.

They can work for transcription service companies, be self-employed, or work as part of a larger organization’s administrative team.

Their main responsibility is to listen to the audio files, accurately transcribe the content, and ensure the transcription is free of errors and inconsistencies.

This involves a keen ear, attention to detail, and a strong command of the language being transcribed.

Transcriptionists may also be tasked with identifying and notating any inconsistencies or unclear audio within the source material.

They may need to use specialized transcription software or equipment, such as foot pedals to pause, rewind, or fast forward audio files.

In some cases, they may need to adhere to specific transcription formats or styles, especially when dealing with medical or legal transcription.

An important part of their job is to maintain confidentiality and privacy, especially when dealing with sensitive or personal information.

Audio Transcriptionists often need to work to deadlines, efficiently transcribing content without compromising the accuracy and quality of their work.

They must also communicate effectively with their clients or team members to clarify any unclear or ambiguous audio content.


Audio Transcriptionist Qualifications and Skills

An accomplished Audio Transcriptionist should possess a set of skills and qualifications that cater to the needs of the job, such as:

  • Listening skills to accurately transcribe audio files into written text without missing any crucial details.
  • Typing skills to ensure quick and efficient transcription, with a high words-per-minute typing speed.
  • Knowledge of grammar, punctuation, and spelling to produce high-quality transcripts that are easy to read and understand.
  • Research skills to look up technical or industry-specific terminology to ensure the accuracy of the transcriptions.
  • Attention to detail to ensure that the transcriptions are accurate and free of errors.
  • Time management skills to meet deadlines and manage workload effectively.
  • Proficiency in using transcription software and other relevant technological tools.
  • Discretion and respect for confidentiality, especially when dealing with sensitive or private information.
  • Patience and focus to listen to the same audio repeatedly until the transcription is accurate.


Audio Transcriptionist Experience Requirements

Entry-level audio transcriptionists may have less than a year of experience, often obtained through part-time roles or internships in transcription services.

These professionals can also gain practical experience in roles such as Data Entry Specialist, Proofreader, or Administrative Assistant, where accurate and fast typing skills are essential.

Candidates with 1 to 2 years of experience have often honed their listening skills and are proficient in using transcription software.

Their experience may include transcribing different types of audio materials like interviews, seminars, and podcasts.

Those with more than 3 years of experience are typically highly proficient in transcribing complex audio materials, including those with technical jargon or heavy accents.

They may also have substantial experience in proofreading and editing transcripts for accuracy.

Candidates with over 5 years of experience may have developed excellent organizational skills and might be ready for a supervisory role in a transcription team, ensuring the quality and timeliness of transcription projects.

They may also have experience training and mentoring junior transcriptionists.


Audio Transcriptionist Education and Training Requirements

Audio Transcriptionists typically require a high school diploma or GED, though a degree in a field like English, Communications, or a foreign language can be beneficial.

A strong command over the English language, excellent listening skills, and high typing speed are also crucial for this role.

Proficiency in using transcription software and tools is a must.

There are specific training courses available for aspiring Audio Transcriptionists, which can be either online or in-person.

These courses cover topics such as grammar and punctuation, transcription formatting, and the use of transcription equipment.

Many organizations prefer candidates who hold a certification from a recognized transcription association, such as the Association for Healthcare Documentation Integrity (AHDI) for medical transcriptionists.

Experience in the specific industry of transcription, such as legal or medical, can be an added advantage.

This might require additional training or certification due to the technical and specific language used in these fields.

Lastly, some employers may require Audio Transcriptionists to pass a typing speed test, as well as tests on grammar, spelling, and punctuation.

Regular training and practice can help improve these skills.


Audio Transcriptionist Salary Expectations

An Audio Transcriptionist can expect to earn an average salary of $31,988 (USD) per year.

The actual earnings may fluctuate depending on their experience, location, the complexity of the work, and the company for which they work.


Audio Transcriptionist Job Description FAQs

What skills does an audio transcriptionist need?

Audio transcriptionists must have excellent listening skills and a keen attention to detail to ensure transcripts are accurate.

They should also have strong typing abilities, and a good understanding of grammar, punctuation, and spelling.

Familiarity with transcription software and equipment, as well as the ability to understand diverse accents and dialects, is also beneficial.


Do audio transcriptionists need a degree?

A degree is not typically required to become an audio transcriptionist.

However, employers often prefer candidates with a high school diploma or equivalent.

Some may require certification from an accredited transcription course.

In some specialized fields, such as medical or legal transcription, additional training or certification may be necessary.


What should you look for in an audio transcriptionist resume?

Look for evidence of strong typing skills, attention to detail, and experience with transcription software.

Any experience in specific industries relevant to your needs, such as legal or medical, can also be advantageous.

Also, check for any certifications they may have in transcription or in a specialized field.


What qualities make a good audio transcriptionist?

A good audio transcriptionist has excellent listening skills and is able to accurately transcribe audio even when the sound quality is poor or the speakers have strong accents.

They need to have a strong command of the language they are transcribing, including grammar, punctuation, and spelling.

Also, they should be able to work independently and meet deadlines.


Can an audio transcriptionist work remotely?

Yes, audio transcriptionists can often work remotely.

The job typically requires only a reliable internet connection, a computer, and transcription software.

This makes it a good option for those seeking flexible or work-from-home opportunities.

However, the ability to maintain productivity and meet deadlines when working independently is essential.



And that’s a wrap.

Today, we’ve tuned in to the intricacies of being an audio transcriptionist.

Surprise, surprise!

It’s not just about typing words.

It’s about translating spoken language into written form, one word at a time.

Armed with our comprehensive audio transcriptionist job description template and real-world examples, you’re ready to hit the ground running.

But why stop at the surface?

Go beyond with our job description generator. It’s your next tool for curating precise job listings or honing your resume to its best.


Every transcribed word is a piece of the complete narrative.

Let’s write that story. Together.

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