Auditing Clerk Job Description [Updated for 2025]

In the realm of financial management, the role of auditing clerks has never been more critical.

As the business world expands, the demand for meticulous individuals who can maintain, evaluate, and ensure the accuracy of our financial records escalates.

But let’s delve deeper: What’s really expected from an auditing clerk?

Whether you are:

• A job seeker trying to understand the core of this role,
• A hiring manager outlining the perfect candidate,
• Or simply interested in the intricacies of auditing and accounting,

You’re in the right place.

Today, we present a customizable auditing clerk job description template, designed for effortless posting on job boards or career sites.

Let’s dive right into it.

Auditing Clerk Duties and Responsibilities

Auditing Clerks are responsible for checking financial records for accuracy.

They are involved in reviewing and maintaining accounting records, verifying the accuracy of financial data, and ensuring that financial transactions are properly recorded and entered into the system.

Their main duties and responsibilities include:

• Checking financial documents and records for accuracy
• Identifying and resolving discrepancies in financial records
• Collaborating with accountants to prepare financial reports and statements
• Verifying and calculating the accuracy of business transactions recorded in ledgers
• Preparing and processing payroll documents and transactions
• Maintaining records of invoices, payments and transactions
• Performing general office duties such as filing, answering telephones, and handling routine correspondence
• Ensuring compliance with financial policies, procedures and regulatory requirements
• Assisting in the preparation of annual audits

 

Auditing Clerk Job Description Template

Job Brief

We are searching for a detail-oriented auditing clerk to maintain our financial records, including purchases, sales, receipts, and payments.

The auditing clerk’s responsibilities include checking all our financial operations to ensure they are accurate, preparing reports, and handling financial paperwork and filing.

Our ideal candidates are proficient in mathematics, possess excellent organizational skills and have a keen eye for detail.

Ultimately, the auditing clerk will ensure that the company’s daily accounting functions run accurately and effectively.

 

Responsibilities

• Check and verify source documents such as invoices, receipts, computer printouts
• Update and maintain accounting journals, ledgers and other records detailing financial business transactions
• Prepare financial reports by collecting, analyzing, and summarizing account information
• Comply with federal, state, and company policies, procedures, and regulations
• Reconcile accounts in a timely manner
• Provide assistance and support to company personnel
• Research, track and restore accounting or documentation problems and discrepancies
• Investigate and resolve any irregularities or enquiries

 

Qualifications

• Proven accounting experience, preferably as an Accounts receivable clerk or Accounts payable clerk
• Familiarity with bookkeeping and basic accounting procedures
• Competency in MS Office, databases and accounting software
• Hands-on experience with spreadsheets and financial reports
• Accuracy and attention to detail
• Aptitude for numbers
• Ability to perform filing and record-keeping tasks
• Data entry and word processing skills
• Associate’s degree or relevant certification is a plus

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Auditing Clerk
• Work Environment: Office setting with options for remote work. Some travel may be required for team meetings or client consultations.
• Reporting Structure: Reports to the Lead Auditor or Auditing Manager.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $45,000 minimum to $65,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does an Auditing Clerk Do?

Auditing Clerks work in a variety of industries where they are responsible for ensuring the accuracy of financial records.

They are typically employed by businesses, government agencies, and accounting firms.

They examine business records to verify the accuracy of receipts, expenditures, forms, and other financial data.

These clerks are also responsible for checking the mathematical accuracy of documents, coding data, and cross-referencing financial documents with accounts to ensure the correct balance.

Auditing Clerks may also assist in preparing reports for auditors or accountants, help with the preparation of tax returns, and review the organization’s procedures for compliance with laws and regulations.

They often use accounting software and databases to process business transactions and produce detailed reports.

In case of discrepancies, Auditing Clerks are tasked with finding and correcting errors or informing senior staff about the inconsistencies for further investigation.

Their role is essential in maintaining the financial integrity of a company, ensuring that all financial transactions and records adhere to current laws and regulations.

 

Auditing Clerk Qualifications and Skills

An efficient Auditing Clerk should possess the skills and qualifications that meet the job requirements, such as:

• Strong analytical skills to evaluate financial documents and detect discrepancies or irregularities.
• Proficiency in accounting software and databases for efficient data entry and financial report generation.
• Attention to detail is imperative, to ensure accuracy in the recording and processing of financial transactions.
• Excellent numerical skills to manage and organize large amounts of data.
• Good communication skills to interact with management and other staff members regarding financial practices and documentation.
• Problem-solving skills to identify and correct errors in financial reports and documentation.
• Time management skills to meet deadlines for audits, financial reporting, and other projects.
• Knowledge of accounting principles and auditing standards to ensure adherence to legal guidelines and internal policies.

 

Auditing Clerk Experience Requirements

Auditing clerks typically require an associate’s degree in accounting or a related field.

However, some companies may hire individuals with only a high school diploma, provided they have relevant work experience.

Entry-level auditing clerks often have 1 to 2 years of experience, frequently gained through internships or part-time roles in accounting or auditing firms.

They may also gain valuable experience in roles such as Accounting Assistant, Bookkeeper or Financial Clerk.

Candidates with more than 3 years of experience often refine their auditing skills and knowledge in entry-level Auditing Clerk or Junior Auditor roles.

Those with more than 5 years of experience are likely to have been exposed to a variety of auditing tasks and may have developed expertise in particular areas, such as tax auditing or fraud investigation.

They may also have some supervisory experience and be ready for roles such as Audit Supervisor or Audit Manager.

Continued learning and gaining certification, such as becoming a Certified Internal Auditor (CIA), can also be a part of an auditing clerk’s career progression and can enhance their opportunities for advancement.

 

Auditing Clerk Education and Training Requirements

Auditing Clerks generally require a high school diploma or equivalent for entry-level positions, although some employers may prefer candidates with an associate’s degree or higher in accounting, business administration or a related field.

In addition to formal education, they need to have a good understanding of bookkeeping procedures, spreadsheet and database software, and general math skills.

A strong background in accounting and familiarity with software such as QuickBooks, Microsoft Excel, and other accounting software is highly beneficial.

While not always required, professional certifications such as Certified Bookkeeper (CB) or Certified Public Bookkeeper (CPB) credentials can enhance job prospects and demonstrate a candidate’s competency and dedication to the field.

Ongoing on-the-job training is also common, particularly as accounting standards and technologies evolve.

Further, employers may encourage Auditing Clerks to continue their education in the form of part-time college courses, seminars or workshops to stay abreast of the latest industry trends and regulations.

 

Auditing Clerk Salary Expectations

An Auditing Clerk can expect to earn an average salary of $40,220 (USD) per year.

This salary can change based on factors such as years of experience in the field, the level of education, and the location of employment.

 

Auditing Clerk Job Description FAQs

What skills does an auditing clerk need?

Auditing clerks must have strong organizational skills, attention to detail, and ability to spot discrepancies in financial records.

They also need to have a good command of accounting principles and software.

Proficiency with spreadsheet and data management software is also crucial.

Good communication skills are needed to effectively convey their findings to supervisors or auditors.

 

Do auditing clerks need a degree?

While it’s not always required, many employers prefer auditing clerks to have an associate’s or bachelor’s degree in accounting, finance, or a related field.

However, some companies may hire candidates with a high school diploma and provide on-the-job training.

Additionally, auditing clerks may choose to pursue certification as a Certified Public Accountant (CPA) to advance their careers.

 

What should you look for in an auditing clerk resume?

A promising auditing clerk resume will showcase a solid understanding of accounting principles and financial software.

Look for experience in reviewing financial documents, spotting discrepancies, and resolving accounting issues.

It’s also beneficial if the candidate has experience working in your specific industry.

Certifications in accounting or auditing can also be a plus.

 

What qualities make a good auditing clerk?

A good auditing clerk is meticulous, precise, and reliable.

They are detail-oriented individuals who can spot even the smallest inconsistencies in financial records.

They’re also good problem solvers with the ability to think critically and resolve accounting issues.

Excellent communication skills are a must, as they often need to explain their findings to other team members or supervisors.

 

Is it challenging to hire auditing clerks?

The challenge in hiring auditing clerks largely depends on the job market and the specific qualifications required by your business.

In general, there’s a steady supply of candidates with accounting and finance degrees, but finding someone with specific industry experience or advanced certifications can be more challenging.

Offering competitive salaries and good working conditions can help attract qualified candidates.

 

Conclusion

So, there you have it.

Today, we’ve pulled back the curtain to reveal the truth about being an auditing clerk.

Surprised?

It’s not just about crunching numbers.

It’s about ensuring financial accuracy and compliance, one transaction at a time.

With our definitive auditing clerk job description template and real-world examples, you’re ready to take your next step.

But why stop there?

Explore further with our job description generator. It’s your essential tool for creating meticulous job listings or refining your resume to precision.

Always remember:

Every financial transaction is part of a larger financial framework.

Let’s ensure its accuracy. Together.

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