Aviation Event Planner Job Description [Updated for 2025]

In the dynamic world of aviation, the role of the Aviation Event Planner is growing in demand and importance.

As the aviation industry evolves, the need for specialized individuals who can efficiently orchestrate, expand, and manage aviation events is on the rise.

But let’s delve deeper: What is truly expected from an Aviation Event Planner?

Whether you are:

• A job seeker attempting to understand the core of this role,
• A hiring manager outlining the perfect candidate,
• Or simply fascinated by the intricate facets of aviation event planning,

You’re in the right place.

Today, we present a customizable Aviation Event Planner job description template, crafted for effortless posting on job boards or career sites.

Let’s dive right into it.

Aviation Event Planner Duties and Responsibilities

Aviation Event Planners are responsible for coordinating various aviation events, ensuring a smooth and well-organized experience for both the hosts and the attendees.

These professionals often have a background in event planning, hospitality, or aviation.

Their daily duties and responsibilities include:

• Organizing, planning, and executing aviation events, conferences, and exhibitions
• Collaborating with vendors, caterers, and transportation providers to ensure quality service
• Negotiating contracts and agreements with event suppliers
• Developing event budgets and ensuring cost-effectiveness
• Managing event schedules and coordinating with the aviation authorities to ensure compliance with aviation rules and regulations
• Setting up online platforms for ticket sales, registrations, and promotional activities
• Managing event logistics, including attendee transportation and accommodation
• Creating and implementing event emergency response plans
• Coordinating with the marketing team to promote the event and ensure maximum attendance
• Conducting post-event evaluations to determine how future events could be improved

 

Aviation Event Planner Job Description Template

Job Brief

We are seeking a professional and organized Aviation Event Planner to handle all aspects of planning events for our aviation company.

Responsibilities include creating event proposals, coordinating event logistics, and liaising with various stakeholders.

Candidates should be well-versed in project management and adept at negotiating vendor contracts.

A successful Aviation Event Planner will have excellent problem-solving skills and a keen eye for detail to ensure every event runs smoothly.

 

Responsibilities

• Plan, design and produce events while managing all project delivery elements within time limits.
• Liaise with clients to identify their needs and to ensure customer satisfaction.
• Conduct market research, gather information and negotiate contracts prior to closing any deals.
• Provide feedback and periodic reports to stakeholders.
• Propose ideas to improve provided services and event quality.
• Organize facilities and manage all event details such as decor, catering, entertainment, transportation, location, invitee list, special guests, equipment, promotional material etc.
• Ensure compliance with insurance, legal, health and safety obligations.
• Cooperate with marketing and PR to promote and publicize the event.
• Proactively handle any arising issues and troubleshoot any emerging problems on the event day.

 

Qualifications

• Proven event management experience.
• Demonstrable ability to plan and manage logistics for events.
• Impressive portfolio of previously managed corporate events.
• Excellent time management and communication skills.
• Sales skills and ability to build productive business relationships.
• Ability to manage multiple projects independently.
• Bachelor’s degree in hospitality management, public relations or relevant field.

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Travel opportunities
• Professional development opportunities

 

Additional Information

• Job Title: Aviation Event Planner
• Work Environment: Office setting with travel required for event planning and execution. Some remote work may be possible.
• Reporting Structure: Reports to the Director of Marketing or Event Planning Manager.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $45,000 minimum to $75,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does an Aviation Event Planner Do?

Aviation Event Planners are specialized event coordinators who primarily work within the aviation industry.

They may be employed by airlines, airports, aviation companies, or other relevant organizations.

Their primary responsibility is to organize, plan, and execute events related to aviation.

These events may include air shows, aviation conferences, product launches, promotional events, and other aviation-related gatherings.

Their role often starts with understanding the goals and objectives of the event, which they then translate into an actionable plan.

This includes choosing an appropriate venue, planning event logistics such as transportation and accommodation, coordinating with vendors, and managing the event budget.

Aviation Event Planners also play a key role in promoting the event.

They may work with marketing teams to create promotional materials, and use various channels including social media, email, and print media to publicize the event.

On the day of the event, they coordinate event operations, manage staff, troubleshoot any issues that arise, and ensure the event runs smoothly and achieves its objectives.

Post-event, they are responsible for evaluating the event’s success, gathering feedback, and making recommendations for future events.

In addition, Aviation Event Planners need to stay updated with aviation trends and regulations, ensuring that all events comply with relevant safety and industry standards.

 

Aviation Event Planner Qualifications and Skills

An efficient Aviation Event Planner should have the skills and qualifications that align with your job description, such as:

• Strong organizational skills to manage the details and logistics of large and small-scale aviation events, from initial concept to on-site execution.
• Excellent communication skills to work with various stakeholders, including airlines, event sponsors, vendors, and attendees.
• A detailed understanding of the aviation industry to align events with industry trends and meet the specific needs of attendees.
• Strong negotiation skills to work with venues, suppliers, and contractors, ensuring that event budgets are adhered to.
• Exceptional problem-solving abilities to handle any issues that may arise during the planning or execution of an event.
• Ability to work under pressure and meet tight deadlines, often juggling multiple tasks and projects simultaneously.
• Ability to understand and comply with aviation safety regulations and procedures.
• Excellent customer service skills to manage attendee queries and requests, and ensure a positive event experience.
• Awareness of international cultures and customs, considering the global nature of the aviation industry.

 

Aviation Event Planner Experience Requirements

Entry-level Aviation Event Planners may have 1 to 2 years of experience, usually gained through internships or part-time roles in event planning, hospitality, or aviation-related fields.

These professionals may also gain on-the-job experience in roles such as Event Coordinator, Logistics Planner, or Customer Service Representative in the aviation sector.

Candidates with more than 3 years of experience have likely honed their skills in planning, organizing, and executing aviation events.

This could include managing logistics, coordinating with vendors, and ensuring compliance with aviation regulations and safety protocols.

Those with more than 5 years of experience may possess substantial knowledge of the aviation industry, and have a proven track record of planning and delivering successful aviation events.

They might also have some leadership experience, demonstrating their capacity to manage a team of event staff or volunteers.

Advanced roles in aviation event planning may require additional qualifications, such as a certified meeting planner (CMP) credential or a bachelor’s degree in event management, aviation management, or a related field.

These positions may also require candidates to have a comprehensive understanding of aviation protocols, regulations, and safety procedures.

 

Aviation Event Planner Education and Training Requirements

Aviation Event Planners typically require a bachelor’s degree in event planning, hospitality, or a related field.

Some may even pursue higher degrees in a specialized area such as aviation management.

In addition to degree programs, many Aviation Event Planners also gain relevant experience through internships or entry-level positions in event planning, aviation, or tourism industries.

Most of the skills required for this role, such as logistics coordination, vendor management, and budgeting, are often acquired on-the-job.

However, various certifications, like the Certified Meeting Professional (CMP) or the Certified Special Events Professional (CSEP), can enhance the resume of an Aviation Event Planner.

Knowledge of the aviation industry, including rules and regulations, airport procedures, and an understanding of aviation terminology, is a significant advantage in this role.

Some event planners may also choose to learn a foreign language, especially if they plan events that involve international travel.

Ongoing professional development and staying updated on industry trends, technology, and regulations are crucial for success in this role.

 

Aviation Event Planner Salary Expectations

An Aviation Event Planner can expect to earn an average salary of $50,600 (USD) per year.

The actual income can be influenced by factors such as experience, geographical location, and the scale of events managed.

 

Aviation Event Planner Job Description FAQs

What skills does an Aviation Event Planner need?

Aviation Event Planners should have excellent organizational and time management skills, as they will often work on multiple events simultaneously.

They should have strong communication skills to liaise with clients, suppliers, and staff.

Additionally, they should possess negotiation skills to secure the best prices and services, as well as problem-solving skills to handle any issues that may arise during the planning or execution of the event.

 

Do Aviation Event Planners need a degree?

While a degree is not always required, many employers prefer candidates with a degree in event management, business, or a related field.

Additionally, having a certification in event planning or aviation management can be beneficial.

It’s important to note that practical experience in event planning, specifically within the aviation sector, is highly valued.

 

What should you look for in an Aviation Event Planner resume?

An Aviation Event Planner’s resume should showcase experience in planning and executing events, ideally within the aviation sector.

Look for a proven track record of successfully coordinating complex logistics, managing budgets, and meeting client expectations.

Any certifications in event planning or aviation management should also be highlighted.

 

What qualities make a good Aviation Event Planner?

A good Aviation Event Planner should be detail-oriented and able to manage multiple tasks concurrently.

They need to be creative to make each event unique and memorable.

Excellent interpersonal skills are also essential, as building relationships with clients and vendors is crucial.

Additionally, they should have a good understanding of the aviation industry and its specific challenges and requirements.

 

Is it difficult to hire Aviation Event Planners?

Hiring Aviation Event Planners can be challenging as it requires finding a candidate with both event planning skills and a solid understanding of the aviation sector.

Therefore, it’s important to look for professionals who have a proven track record in aviation event planning.

Offering competitive compensation and benefits, as well as opportunities for career progression, can help attract top talent.

 

Conclusion

So there you have it.

Today, we’ve given you an exclusive look into what it truly means to be an aviation event planner.

Surprise, surprise?

It’s not just about booking venues and selecting caterers.

It’s about orchestrating unforgettable experiences in the dynamic field of aviation, one event at a time.

With our tailor-made aviation event planner job description template and real-world examples, you’re fully equipped to take flight.

But why stop there?

Explore further with our job description generator. It’s your definitive tool for creating precise job listings or refining your resume to perfection.

Remember:

Every successful event is a chapter in the greater narrative of aviation.

Let’s write that story. Together.

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