Aviation Operations Coordinator Job Description [Updated for 2025]

In the era of global connectivity, the role of aviation operations coordinators has become more critical than ever.

As air travel continues to evolve, the demand for skilled professionals who can efficiently manage, optimize, and secure our aviation operations grows louder.

But let’s delve deeper: What is truly expected from an aviation operations coordinator?

Whether you are:

• A job seeker trying to understand the core responsibilities of this role,
• A hiring manager outlining the perfect candidate,
• Or simply fascinated by the intricate dynamics of aviation operations,

You’re in the right place.

Today, we present a customizable aviation operations coordinator job description template, designed for seamless posting on job boards or career sites.

Let’s dive right in.

Aviation Operations Coordinator Duties and Responsibilities

Aviation Operations Coordinators play a critical role in the efficient and safe running of aviation operations.

They must be knowledgeable in aviation regulations, aircraft systems and operations, scheduling, and communication.

Their primary responsibilities include:

• Overseeing day-to-day flight operations and ensuring compliance with FAA regulations and company policies
• Coordinating the scheduling of flights, crew, and maintenance to ensure seamless operations
• Tracking aircraft movement and updating the flight operations system
• Maintaining clear and effective communication with pilots, crew, maintenance staff, and air traffic control
• Managing operational and emergency situations, coordinating responses, and implementing corrective actions
• Compiling and maintaining operational reports and records
• Identifying potential operational issues and implementing preventative measures
• Providing assistance in the development and implementation of operational procedures and policies
• Ensuring customer service standards are upheld during all operations
• Participating in safety management system processes and programs

 

Aviation Operations Coordinator Job Description Template

Job Brief

We are looking for a detail-oriented Aviation Operations Coordinator to oversee the daily operations of our aviation department.

The Aviation Operations Coordinator’s responsibilities include coordinating flight crew, managing flight schedules, ensuring compliance with aviation regulations, and conducting safety briefings.

Our ideal candidate is experienced in aviation operations, has strong organizational and multitasking skills, and an in-depth understanding of aviation safety and security regulations.

Ultimately, the role of the Aviation Operations Coordinator is to ensure the smooth and efficient running of all aviation operations in compliance with all relevant regulations and guidelines.

 

Responsibilities

• Coordinate all aviation operations including flight schedules, crew assignments, and aircraft maintenance
• Ensure compliance with Federal Aviation Administration (FAA) regulations and guidelines
• Conduct safety briefings and enforce aviation safety measures
• Communicate with air traffic control to manage takeoffs, landings, and in-flight operations
• Maintain up-to-date knowledge of aviation regulations and procedures
• Monitor weather conditions and coordinate flight plans accordingly
• Work closely with flight crew to address any operational issues
• Prepare and manage operational budgets

 

Qualifications

• Proven experience as an Aviation Operations Coordinator or similar role
• Strong knowledge of aviation operations and safety procedures
• Excellent communication and coordination skills
• Detail-oriented and able to handle multiple tasks simultaneously
• Ability to work under pressure and make quick decisions
• Proficient in aviation software and tools
• FAA certification or relevant qualifications is a plus
• BSc degree in Aviation, Business Management, or a relevant field

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Aviation Operations Coordinator
• Work Environment: Office setting within an airport. Some travel may be required for meetings or operational needs.
• Reporting Structure: Reports to the Director of Aviation Operations.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $78,000 minimum to $120,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does an Aviation Operations Coordinator Do?

Aviation Operations Coordinators are crucial to the smooth operation of an airport or aviation company.

They work to ensure that all flights, whether commercial, private or military, adhere to strict safety and operational guidelines.

These professionals are often responsible for coordinating flight schedules, tracking aircraft maintenance, and handling communication between different airport departments.

They may also be tasked with managing staff schedules, coordinating crew transportation and lodging, and ensuring compliance with local, state, national, and international aviation regulations.

Aviation Operations Coordinators are also in charge of reviewing all flight plans and ensuring that they are both feasible and in line with safety protocols.

They may work closely with air traffic controllers and pilots to resolve any issues that may arise.

In case of any emergencies or unexpected incidents, they play a key role in executing emergency procedures and coordinating rescue operations.

They may also handle complaints and queries from passengers and address them appropriately.

This role requires excellent communication skills, a high degree of attention to detail, and the ability to work under pressure.

A knowledge of aviation terms and procedures, as well as relevant laws and regulations, is also essential for this role.

 

Aviation Operations Coordinator Qualifications and Skills

Aviation Operations Coordinators require a specific set of skills and qualifications that ensure efficient and safe operations at an airport or airline, including:

• Excellent organizational and multi-tasking skills to effectively coordinate various aspects of aviation operations simultaneously.
• Technical knowledge of aviation systems and operations, including the ability to understand and interpret flight plans, weather reports, and other relevant aviation data.
• Strong problem-solving and decision-making skills to handle unforeseen situations or emergencies effectively and promptly.
• Excellent communication skills to effectively liaise with pilots, air traffic controllers, ground crew, and other stakeholders.
• Customer service skills to address the concerns and requirements of passengers, ensuring their comfort and satisfaction.
• Awareness of aviation safety regulations and standards, ensuring all operations adhere to these guidelines.
• Ability to work in a high-pressure environment, remaining calm and composed during critical situations.
• Physical fitness, as the role may involve some lifting, moving, or other physical tasks.

 

Aviation Operations Coordinator Experience Requirements

For entry-level Aviation Operations Coordinator roles, employers typically require at least 1 to 2 years of experience in aviation operations or a similar field.

This experience can be gained through internships, part-time roles, or relevant military service.

A background in areas such as flight operations, aircraft dispatch, or airport operations can provide valuable experience.

Candidates may also benefit from experience in roles such as Flight Coordinator, Dispatch Coordinator, or Operations Assistant.

Candidates with 3 to 5 years of experience in aviation operations are often expected to have developed a deep understanding of aviation operations procedures and regulations.

They may have had exposure to areas such as flight planning, logistics coordination, and regulatory compliance.

Those with over 5 years of experience may be expected to have leadership experience.

These candidates often have a proven track record in overseeing operations, managing teams, and coordinating between various stakeholders in the aviation industry.

They may be ready for senior or managerial roles within the operations coordination team.

In all cases, a strong knowledge of Federal Aviation Administration (FAA) regulations, International Civil Aviation Organization (ICAO) standards, and other pertinent aviation laws is highly valuable.

Practical experience with flight scheduling software and excellent communication skills are also often required.

 

Aviation Operations Coordinator Education and Training Requirements

Aviation Operations Coordinators are typically required to have at least a high school diploma or its equivalent, though some employers may prefer candidates with an associate’s or bachelor’s degree in aviation management, business administration, or a related field.

In-depth knowledge about the aviation industry, including understanding of aviation terminology, airport operations, and aircraft systems, is essential.

Many roles also require previous experience in aviation operations, so on-the-job training or internships can be beneficial.

Knowledge of FAA regulations and procedures is crucial and ongoing training may be required to stay current with changing regulations.

Some aviation operations coordinators may also need to hold relevant certifications or licenses, such as a private pilot’s license, depending on the specific requirements of their role.

In addition, strong computer skills, including experience with aviation-specific software and systems, may be necessary.

Continuing education and professional development through workshops, seminars, or certification programs can also enhance job prospects and advancement opportunities in this field.

 

Aviation Operations Coordinator Salary Expectations

An Aviation Operations Coordinator can expect to earn an average salary of $50,000 (USD) per year.

However, this can vary significantly based on factors such as the level of experience, specific responsibilities within the role, and the geographical location of the job.

The employing company’s size and industry standing can also influence salary expectations.

 

Aviation Operations Coordinator Job Description FAQs

What skills does an Aviation Operations Coordinator need?

An Aviation Operations Coordinator must have strong organizational skills to manage multiple tasks and deadlines.

They should have excellent problem-solving abilities to deal with operational issues and contingencies.

Good communication skills are also essential to liaise with various departments and external agencies.

Furthermore, they should have a good understanding of aviation regulations and laws, along with the ability to work under pressure in a fast-paced environment.

 

What qualifications should an Aviation Operations Coordinator have?

Most employers prefer candidates with a bachelor’s degree in Aviation Management, Business Administration, or a related field.

However, significant experience in the aviation industry, particularly in operations, can be considered in lieu of formal education.

An understanding of aviation safety regulations and procedures is vital.

Some employers may require specific certifications related to aviation safety and operations.

 

What should you look for in an Aviation Operations Coordinator resume?

An Aviation Operations Coordinator resume should display a strong background in aviation, whether through education or work experience.

Look for experience in coordinating operations, overseeing safety and compliance issues, and liaising with different departments.

Familiarity with aviation laws and regulations, emergency response planning, and operational performance analysis are crucial.

Also, consider their ability to use industry-specific software and technology.

 

What qualities make a good Aviation Operations Coordinator?

A good Aviation Operations Coordinator is detail-oriented, able to identify potential issues and address them proactively.

They are excellent communicators, capable of effectively coordinating between multiple departments and agencies.

They must be able to handle high-stress situations and make quick decisions.

A passion for aviation, commitment to safety, and continuous learning attitude are also crucial qualities.

 

Is it challenging to hire an Aviation Operations Coordinator?

As with many specialized roles, hiring an Aviation Operations Coordinator can be challenging.

The role requires a unique blend of aviation knowledge, management skills, and the ability to thrive under pressure.

Therefore, finding candidates with the right balance of these skills and experience can be a complex task.

Offering competitive compensation, ongoing training opportunities, and a positive work environment can help attract qualified candidates.

 

Conclusion

There you have it.

Today, we’ve unveiled the realities of being an Aviation Operations Coordinator.

Surprise!

It’s not just about managing flights.

It’s about navigating the vast skies and ensuring smooth operations, one flight at a time.

With our comprehensive Aviation Operations Coordinator job description template and real-world examples, you’re ready to embark on your journey.

But why stop at the horizon?

Soar higher with our job description generator. It’s your ticket to meticulously crafted listings or refining your resume to standout status.

Keep in mind:

Every successful flight operation is a part of the larger aviation network.

Let’s conquer the skies. Together.

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