Building Maintenance Manager Job Description [Updated for 2025]

In the era of ever-growing infrastructure, the need for Building Maintenance Managers has never been more critical.

As buildings grow taller, the demand for skilled professionals who can preserve, enhance, and ensure the safety of these structures amplifies.

But let’s delve deeper: What’s truly expected from a Building Maintenance Manager?

Whether you are:

• A job seeker trying to comprehend the core responsibilities of this role,
• A hiring manager outlining the ideal candidate,
• Or simply fascinated by the intricacies of building maintenance management,

You’re in the right place.

Today, we present a customizable Building Maintenance Manager job description template, crafted for effortless posting on job boards or career sites.

Let’s get straight into it.

Building Maintenance Manager Duties and Responsibilities

Building Maintenance Managers are responsible for overseeing and coordinating the upkeep, maintenance, and safety of facilities.

They ensure that buildings remain in good condition and are safe for occupants.

Their main duties and responsibilities include:

• Developing and implementing a maintenance schedule for the building
• Overseeing the repair and upkeep of all areas of the property including the landscaping, parking lots, and building exteriors and interiors
• Inspecting the building regularly for safety hazards and structural defects
• Coordinate with contractors and vendors for repair and maintenance works
• Supervising maintenance staff and ensuring they perform their duties effectively
• Manage the budget for maintenance operations and capital projects
• Maintaining records of all maintenance and repair work done on the property
• Ensuring compliance with health and safety regulations
• Implementing preventive maintenance measures to avoid major repairs and expenses
• Responding to emergency situations promptly and efficiently

 

Building Maintenance Manager Job Description Template

Job Brief

We are looking for an experienced and motivated Building Maintenance Manager to oversee our facility’s maintenance operations.

The Building Maintenance Manager’s responsibilities include ensuring the smooth functioning of building systems, managing maintenance staff, and handling emergency repairs.

Our ideal candidate has a solid understanding of plumbing and electrical systems as well as carpentry and other crafts.

They will have proven experience in planning maintenance operations and managing personnel.

Ultimately, the Building Maintenance Manager should ensure our premises remain clean, secure, and well-maintained.

 

Responsibilities

• Manage the overall services provided within the facility
• Create a suitable environment for the purpose and needs of the facility, such as an office building, school, or hospital
• Use best business practices to manage and reduce operation costs
• Create a budget for various facility needs and expenses
• Compare costs for various services and goods before choosing the best options for the facility
• Manage the maintenance of the building by performing repairs or contracting maintenance services as needed
• Track building upkeep as well as anticipated long- and short-term improvements and maintenance
• Keep the surrounding grounds properly cared for and landscaped
• Interview and hire certain facility employees and contractors, such as maintenance staff and janitorial services
• Handle certain administrative tasks, such as preparing reports for facility use
• Ensure the security of the building by researching and implementing various security measures, such as surveillance cameras or security staff members

 

Qualifications

• Proven experience as a Building Maintenance Manager or similar role
• Experience in planning maintenance operations
• Solid understanding of technical aspects of plumbing, carpentry, electrical systems etc.
• Working knowledge of facilities machines and equipment
• Ability to keep track of and report on activity
• Excellent communication and leadership skills
• Outstanding organizational and leadership abilities
• High school diploma or equivalent; Degree from a vocational school will be a plus

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Building Maintenance Manager
• Work Environment: Regular office setting with frequent on-site inspections and oversight. The job may require handling of heavy machinery and exposure to loud noises.
• Reporting Structure: Reports to the Facility Director or Property Manager.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $56,000 minimum to $95,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Building Maintenance Manager Do?

Building Maintenance Managers are responsible for ensuring the safety and functionality of a building’s physical structure and systems, including HVAC, electrical, plumbing, and mechanical.

They work across various types of properties, such as office buildings, residential apartments, schools, hospitals, and industrial facilities.

Their primary role is to coordinate and manage the maintenance team’s daily activities, which includes routine maintenance, responding to immediate issues or emergencies, and planning long-term improvements and renovations.

In addition, they are responsible for hiring and training staff, managing budgets, negotiating contracts with vendors, and ensuring compliance with safety regulations and building codes.

They also manage the inventory of supplies and equipment and may conduct regular inspections of the building to identify potential maintenance needs.

Building Maintenance Managers play a crucial role in extending the life of a building’s infrastructure, maintaining a safe and comfortable environment for occupants, and improving the efficiency and sustainability of building systems.

 

Building Maintenance Manager Qualifications and Skills

A proficient Building Maintenance Manager should have the skills and qualifications that are in line with the requirements of the role, such as:

• Technical skills and knowledge of building systems and equipment to ensure the functionality, safety, and efficiency of the building.
• Organizational skills to prioritize, plan and manage multiple maintenance tasks and projects effectively.
• Problem-solving skills to identify and troubleshoot maintenance-related issues promptly and efficiently.
• Communication skills to convey information effectively with tenants, building owners, staff, contractors and other stakeholders.
• Leadership abilities to oversee, motivate and coordinate the maintenance team to ensure tasks are completed in a timely and efficient manner.
• Knowledge of building regulations and safety standards to ensure compliance in all maintenance activities.
• Budgeting skills to manage costs associated with repairs, installations, and building improvements.
• Physical strength and stamina to perform manual work, including lifting heavy objects and working in challenging environments.
• Customer service skills to address tenant complaints and maintenance requests in a professional and timely manner.

 

Building Maintenance Manager Experience Requirements

Building Maintenance Managers are usually required to have several years of experience in the facilities maintenance field, often in entry-level or mid-level roles, before stepping into management.

Entry-level candidates might start out in roles such as Maintenance Technician, Maintenance Assistant, or Janitorial Staff, where they gain hands-on experience in maintaining and repairing a facility’s infrastructure, including HVAC systems, electrical systems, and plumbing.

With 2 to 3 years of experience, these professionals might move into roles such as Lead Technician or Maintenance Supervisor, where they gain further technical proficiency and begin to take on responsibilities such as scheduling maintenance tasks, overseeing a team of technicians, and coordinating with vendors and contractors.

Candidates with more than 5 years of experience have often honed their technical skills and managerial abilities, and are ready for the Building Maintenance Manager role.

Here, they will manage all aspects of a facility’s maintenance, ensuring the building remains safe, functional, and up to code.

Additionally, some organizations may require their Building Maintenance Managers to hold certifications such as a Certified Facility Manager (CFM) or Certified Maintenance & Reliability Professional (CMRP), which can provide further validation of their experience and competencies in the field.

 

Building Maintenance Manager Education and Training Requirements

Building Maintenance Managers typically require a high school diploma or equivalent education as a minimum requirement.

In-depth knowledge about building maintenance, including electrical systems, HVAC, plumbing, carpentry, and other related areas is crucial.

This knowledge can be obtained through vocational or technical schools, community colleges, or through on-the-job training and apprenticeships.

A bachelor’s degree in facility management, engineering, business administration or a related field can be beneficial, particularly for positions in larger organizations.

Some positions may also require a master’s degree in business administration or a related field.

Certifications, though not always required, can enhance job prospects.

Certificates like Certified Facility Manager (CFM), Facility Management Professional (FMP), or Sustainability Facility Professional (SFP) from organizations such as the International Facility Management Association (IFMA) are considered valuable in the industry.

Building Maintenance Managers also need strong leadership skills, problem-solving skills, and experience in managing teams.

Many gain these skills on the job, starting in entry-level positions and working their way up to a managerial role.

Continuing education to keep up with the advancements in building technologies, safety regulations and standards is important for career growth in this field.

 

Building Maintenance Manager Salary Expectations

A Building Maintenance Manager can expect to earn an average salary of $67,741 (USD) per year.

However, this figure may vary based on factors such as the manager’s experience level, the size and location of the property, and the company employing the manager.

 

Building Maintenance Manager Job Description FAQs

What skills does a Building Maintenance Manager need?

Building Maintenance Managers need to have a solid understanding of building systems including electrical, plumbing, and HVAC.

They should be able to troubleshoot issues, manage maintenance teams, and work with contractors and vendors.

Strong communication skills are also important as they often liaise with building occupants, and organizational skills are crucial for managing maintenance schedules and budgets.

 

Do Building Maintenance Managers need a degree?

While not always required, a degree in facility management, building science, or a related field can be beneficial for a Building Maintenance Manager.

More importantly, they should have substantial experience in building maintenance or a related field, and ideally some level of management experience.

Certifications in building systems or maintenance management can also be helpful.

 

What should you look for in a Building Maintenance Manager resume?

A Building Maintenance Manager’s resume should demonstrate practical experience in maintenance tasks, including hands-on technical work and supervisory roles.

Look for a solid understanding of various building systems, experience managing maintenance schedules and budgets, and strong problem-solving skills.

Certifications in areas such as HVAC, plumbing, electrical, or facilities management can also be a good sign.

 

What qualities make a good Building Maintenance Manager?

A good Building Maintenance Manager is proactive, able to anticipate and address problems before they cause significant issues.

They are organized, able to manage a range of tasks and responsibilities, and they have strong people skills, able to effectively manage a team and communicate with various stakeholders.

They also keep up-to-date with the latest industry practices and technologies.

 

What challenges can a Building Maintenance Manager expect to face?

Building Maintenance Managers often have to juggle multiple responsibilities and priorities, from responding to immediate maintenance issues to planning long-term maintenance schedules.

They may also need to manage tight budgets while ensuring all building systems are functioning optimally.

Additionally, they must ensure their maintenance team is trained, efficient, and safe in their operations.

 

Conclusion

So there you have it.

Today, we’ve given you an insightful peek into what it means to be a building maintenance manager.

Surprise, surprise!

It’s not just about fixing things.

It’s about building a solid foundation, one maintenance task at a time.

Armed with our dependable building maintenance manager job description template and real-world examples, you’re ready to take the leap.

But don’t stop here.

Venture further with our job description generator. It’s your pathway to creating meticulous job listings or refining your resume to perfection.

Bear in mind:

Every maintenance task contributes to the bigger picture.

Let’s build that sturdy future. Together.

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