Building Manager Job Description [Updated for 2025]

In the modern era, the role of building managers is increasingly vital.
As the complexity of buildings evolves, the demand for skilled professionals capable of maintaining, managing, and enhancing our built environment grows.
But what does being a building manager truly entail?
Whether you are:
- An individual considering a career in building management,
- A hiring manager seeking to outline the perfect candidate,
- Or simply curious about the responsibilities of a building manager,
You’ve come to the right place.
Today, we present a versatile building manager job description template, designed for effortless posting on job boards or career sites.
Let’s dive into it.
Building Manager Duties and Responsibilities
Building Managers oversee the maintenance, safety, and operation of a building or facility.
They coordinate and communicate with tenants, contractors, and staff to ensure that the building operates efficiently and any issues are promptly addressed.
Their key duties and responsibilities include:
- Overseeing the day-to-day operations of the building, including cleanliness, maintenance, and repair
- Coordinating with tenants to address their concerns, needs, or complaints
- Managing the building’s maintenance staff and contractors, and supervising their work
- Ensuring compliance with health and safety regulations, including fire safety and emergency procedures
- Inspecting the building regularly to identify maintenance needs and safety hazards
- Negotiating contracts with vendors and contractors for services such as cleaning, security, and maintenance
- Planning and managing the building’s budget, including maintenance and repair costs
- Keeping records of all building activities, including inspections, maintenance, and repairs
- Implementing sustainability practices to improve the building’s energy efficiency
Building Manager Job Description Template
Job Brief
We are looking for a proficient Building Manager to oversee and handle the daily operations of our property.
Responsibilities include ensuring the safety of residents, coordinating maintenance work, managing building finances, and handling all administrative tasks.
Our ideal candidate is an experienced professional with excellent problem-solving abilities and a strong understanding of building systems and facilities management.
Ultimately, the role of the Building Manager is to ensure that our property is well-maintained, safe, and profitable.
Responsibilities
- Oversee building operations and supervise maintenance staff
- Coordinate all maintenance and repairs of the building
- Ensure compliance with safety regulations and building codes
- Manage contracts and relations with cleaners, security, and other service providers
- Handle tenant complaints and resolve issues promptly
- Manage building finances, including budgeting and forecasting
- Maintain records and prepare reports on building occupancy and expenses
- Perform regular inspections to identify repair and maintenance needs
- Monitor utilities usage and implement strategies for reducing costs
- Ensure the security of the building and respond to building emergencies promptly
Qualifications
- Proven experience as a Building Manager or similar role
- Knowledge of building management and maintenance
- Understanding of budgeting and performance management
- Excellent organizational and leadership skills
- Excellent communication and interpersonal skills
- Strong understanding of customer service principles
- Familiarity with building safety regulations and procedures
- Problem-solving abilities
- High school diploma; Degree in Facility Management or relevant field is a plus
Benefits
- 401(k)
- Health insurance
- Dental insurance
- Retirement plan
- Paid time off
- Professional development opportunities
Additional Information
- Job Title: Building Manager
- Work Environment: Primarily on-site at the property, with some administrative work that can be completed off-site.
- Reporting Structure: Reports to the Property Owner or Property Management Company.
- Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
- Pay Range: $45,000 minimum to $65,000 maximum
- Location: [City, State] (specify the location or indicate if remote)
- Employment Type: Full-time
- Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
- Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].
What Does a Building Manager Do?
Building Managers, also known as Facilities Managers, are responsible for the supervision, maintenance, and management of facilities and buildings.
They usually work for property management companies, real estate firms, or directly for building owners.
Their duties include overseeing the operations and upkeep of buildings and their grounds.
This can involve coordinating routine maintenance and repairs, landscaping, cleaning, and waste removal.
Building Managers also ensure that the buildings meet health and safety standards and comply with building codes.
They regularly inspect the facilities to identify issues that need to be addressed and ensure that emergency safety equipment like fire extinguishers are operational.
They also handle administrative tasks such as budgeting, keeping financial records, and managing contracts with service providers like cleaning and security companies.
Building managers often serve as the point of contact for tenants or residents, handling inquiries, complaints, and requests.
In residential buildings, Building Managers may also oversee the leasing of units, conducting tours for prospective tenants, and coordinating move-ins and move-outs.
In commercial facilities, they may work closely with business tenants to ensure their needs are met.
The role of a Building Manager often requires strong organizational, problem-solving, and communication skills, as they coordinate with various service providers, handle tenant issues, and ensure the smooth operation of the facilities under their management.
Building Manager Qualifications and Skills
Building Managers must possess a unique blend of technical knowledge, managerial skills, and practical experience.
Key skills and qualifications include:
- Understanding of building systems including HVAC, electrical, and plumbing systems, to efficiently oversee their maintenance and repair.
- Problem-solving skills to quickly identify issues and implement the most effective and efficient solutions.
- Excellent communication skills to effectively interact with tenants, staff, and contractors, ensuring that all parties are kept informed about relevant building-related matters.
- Strong organizational and time management skills to prioritize tasks, manage multiple projects simultaneously and ensure that all building operations are running smoothly.
- Ability to manage budgets and negotiate contracts with vendors, contractors, and service providers, maximizing building efficiency while minimizing costs.
- Experience in managing staff and coordinating work schedules, ensuring all building maintenance and repairs are completed in a timely manner.
- Customer service skills to address tenant issues and concerns professionally and courteously, promoting tenant satisfaction and retention.
- Knowledge of safety regulations and building codes to ensure compliance and maintain a safe and functional living and working environment.
Building Manager Experience Requirements
Building Managers are usually expected to have a few years of experience in facilities management or a related field such as real estate or construction.
Entry-level candidates may have 1 to 2 years of experience, often obtained through internship or part-time roles in facilities management or construction.
These professionals can also gain on-the-job experience in roles such as Maintenance Technician, Property Assistant, or other property-related roles.
Candidates with 3 to 5 years of experience have often honed their skills in areas such as building maintenance, budgeting, staff supervision, and tenant relations.
They may have worked in roles such as Facilities Coordinator or Building Supervisor.
Building Managers with more than 5 years of experience typically have a track record of effectively managing large properties or multiple properties simultaneously.
They may also have experience with strategic planning and project management, and are often ready to take on larger properties or portfolio management roles.
Regardless of the level of experience, Building Managers should possess a wide variety of skills including problem-solving, customer service, and the ability to manage a team.
Certain employers might also require certification or a degree in facilities management or a related field.
Building Manager Education and Training Requirements
Building Managers usually have a high school diploma or equivalent, but a bachelor’s degree in facility management, building management, business administration or a related field is increasingly preferred by employers.
They typically gain practical experience through on-the-job training, where they learn how to manage building maintenance and repairs, safety regulations, and tenant relations.
Additionally, understanding of building codes, safety regulations, and government ordinances is crucial in this role.
For those seeking to enhance their credentials, the Institute of Real Estate Management and the Building Owners and Managers Institute International offer certification programs.
These programs cover topics such as building operations, property financial management, and lease administration.
Furthermore, some Building Managers may need to be licensed, depending on the state they work in.
These licenses often require a minimum amount of experience and passing a state-administered exam.
Continued education is also beneficial in this role, as it helps Building Managers stay updated with the latest industry trends, technology, and regulations.
Building Manager Salary Expectations
The average salary for a Building Manager is $61,926 (USD) per year.
Actual income can fluctuate based on factors such as industry experience, the size and location of the property, and the specific responsibilities of the role.
Building Manager Job Description FAQs
What skills does a Building Manager need?
Building Managers should have excellent organisational skills, as they are responsible for the maintenance and operation of buildings.
They should also have strong communication and interpersonal skills to deal effectively with tenants, staff, and contractors.
In addition, they should possess problem-solving skills to deal with any maintenance or tenant issues that arise.
Knowledge of basic accounting and budgeting can also be beneficial.
Do Building Managers need a degree?
A degree is not typically necessary for a Building Manager role; however, many employers prefer candidates with a degree in property management, business administration, or a related field.
Practical experience in property management or maintenance is often more important.
Some Building Managers may also hold professional certifications in property or facilities management.
What should you look for in a Building Manager’s resume?
A Building Manager’s resume should demonstrate experience in facilities or property management.
Look for positions where they were responsible for building maintenance, tenant relations, and budgeting.
Familiarity with building safety regulations is also a plus.
Evidence of strong organisational, communication, and problem-solving skills is essential.
What qualities make a good Building Manager?
A good Building Manager is reliable, proactive, and has strong problem-solving capabilities.
They are good communicators who can handle interactions with a variety of people, from tenants to contractors.
They have a strong attention to detail, particularly when it comes to property maintenance and safety standards, and are able to make critical decisions under pressure.
How physically demanding is the job of a Building Manager?
While much of a Building Manager’s work can be administrative, the role can also be physically demanding.
Building Managers often need to inspect properties, which can involve climbing stairs, and may need to assist with maintenance tasks.
The job may also require being on call to respond to emergencies at the property.
Conclusion
So there you have it.
Today, we have uncovered the true essence of being a building manager.
And guess what?
It’s not just about maintaining the physical integrity of the building.
It’s about fostering a safe, efficient, and productive environment – one tenant at a time.
With our comprehensive building manager job description template and real-world examples, you’re more than ready to step up.
But why limit yourself?
Delve deeper with our job description generator. It’s your next step to crafting meticulous job listings or refining your resume to excellence.
Remember:
Every brick in a building contributes to its strength.
Let’s construct that future. Together.
Reasons to Become a Building Manager (Safety First, Always)
How to Become a Building Manager (Complete Guide)
Disadvantages of Being a Building Manager (Emergency Escapades!)
Strangely Serious Work: The Weirdest Jobs in Existence
Lowest of the Low: The Jobs With the Most Disappointing Paychecks