Catalog Librarian Job Description [Updated for 2025]

In the era of information, the importance of catalog librarians has never been greater.

As information keeps proliferating, so does the demand for skilled professionals who can organize, manage, and preserve our expanding information landscape.

But let’s delve deeper: What’s truly expected from a catalog librarian?

Whether you are:

• A job seeker trying to understand the nuances of this role,
• A hiring manager formulating the perfect candidate profile,
• Or simply captivated by the intricate world of catalog librarianship,

You’re in the right place.

Today, we present a customizable catalog librarian job description template, crafted for straightforward posting on job boards or career sites.

Let’s dive right in.

Catalog Librarian Duties and Responsibilities

Catalog Librarians are primarily responsible for the organization and management of library resources.

They ensure that library materials are easily accessible to patrons by accurately cataloging items according to various classification systems.

Their duties and responsibilities include:

• Develop and maintain effective cataloging policies and procedures
• Classify, catalog, and assign subject headings to new library materials
• Update and maintain bibliographic records
• Perform original cataloging and complex copy cataloging of materials in various formats
• Assist in the management of the library’s digital collections
• Collaborate with other library staff to solve cataloging and metadata-related issues
• Train and oversee the work of library assistants and other staff involved in cataloging tasks
• Stay current with emerging trends, innovations, and best practices in cataloging and metadata
• Provide reference services and assistance to library patrons

 

Catalog Librarian Job Description Template

Job Brief

We are seeking a detail-oriented, organized, and experienced Catalog Librarian to join our team.

The Catalog Librarian will be responsible for classifying, cataloging, and maintaining the library’s collection of materials.

Their responsibilities include managing library databases, keeping records, and assisting patrons in finding library materials.

Our ideal candidate has a passion for literature, excellent attention to detail, and a thorough understanding of library database systems.

 

Responsibilities

• Organize, classify, and catalog library materials
• Update library database with new materials
• Assist patrons in finding and using library resources
• Maintain and update library catalog records
• Collaborate with library staff to determine cataloging priorities
• Conduct regular audits of library materials
• Stay current with emerging trends, technologies and practices in cataloging
• Provide guidance and training to other library staff on cataloging procedures
• Work with interlibrary loan department to locate and loan materials

 

Qualifications

• Master’s Degree in Library Science (MLS) or equivalent
• Proven work experience as a Catalog Librarian
• Experience with library cataloging systems and procedures
• Excellent knowledge of library operations and administration
• Detail-oriented with exceptional organizational skills
• Ability to work independently and collaboratively with a team
• Strong communication skills and the ability to assist patrons effectively

 

Benefits

• 401(k) retirement plan
• Health, dental, and vision insurance
• Paid vacation and sick leave
• Employee assistance program
• Continuing education and professional development opportunities

 

Additional Information

• Job Title: Catalog Librarian
• Work Environment: This position is primarily based in a library setting, with minimal travel required.
• Reporting Structure: Reports to the Library Director or designated supervisor.
• Salary: Commensurate with experience and qualifications, and subject to budget and market considerations.
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Catalog Librarian Do?

Catalog Librarians primarily work in libraries across different sectors including public libraries, academic libraries, and special libraries such as those in corporations or government agencies.

Their primary responsibility is to organize and categorize library materials, including books, audiovisual materials, and electronic resources, in a way that makes them easily accessible to users.

They create bibliographic records and classify materials using a variety of library cataloging systems, such as the Dewey Decimal System or the Library of Congress Classification System.

Catalog Librarians also maintain the library’s online catalog, updating records, deleting outdated items, and adding new acquisitions.

They work closely with other librarians and library staff to ensure the consistency and accuracy of catalog records.

Their role may also involve training other staff on the use of the library catalog and assisting patrons in finding and using library resources.

In addition, Catalog Librarians may help with collection development, selecting new materials to add to the library’s collection based on user needs and library policy.

 

Catalog Librarian Qualifications and Skills

A proficient Catalog Librarian should have the skills and qualifications that coincide with the job role, such as:

• Organizational skills and a keen eye for detail to accurately classify and catalog library resources
• Technical literacy to navigate and manage digital databases and library catalog software
• Knowledge of cataloging standards and systems such as MARC, RDA, AACR2, and Library of Congress and Dewey Decimal classification systems
• Interpersonal skills to work with library staff, patrons, and external vendors
• Strong written and oral communication skills to provide instruction and assistance to library users and staff
• Research skills to locate, evaluate, and integrate resources into the library’s collection
• Problem-solving skills to resolve cataloging and classification issues
• Understanding of copyright laws, privacy issues, and other legal aspects of library operations
• Ability to work independently and manage multiple tasks simultaneously

 

Catalog Librarian Experience Requirements

Catalog Librarians generally have a Master’s degree in Library Science (MLS) from an American Library Association accredited program, where they gain a significant amount of theoretical and practical experience managing library resources and organizing informational material.

In addition to their formal education, they may gain practical experience through internships or part-time roles at public, academic, or specialized libraries.

This hands-on experience may involve cataloging books, periodicals, and other library materials, enhancing database records, and maintaining accurate bibliographic records.

Candidates with 1 to 2 years of post-MLS experience in a professional library setting, particularly those with experience in cataloging and metadata creation, are often considered for entry-level catalog librarian positions.

Those with more than 3 years of experience may have developed specialized knowledge in areas such as rare books, digital collections, or specific metadata schemas.

Candidates with more than 5 years of experience may have demonstrated leadership ability and could be ready for a supervisory role within the library system.

They may have also gained experience with training and mentoring less experienced librarians, overseeing cataloging projects, or contributing to library policy development.

 

Catalog Librarian Education and Training Requirements

Catalog Librarians typically require a master’s degree in library science (MLS).

Many universities also offer MLS degrees that specialize in cataloging.

In addition to the degree, practical experience with library systems, databases, and cataloging tools is extremely beneficial.

This can often be gained through internships and work placements during study.

They should also have a sound understanding of the Dewey Decimal System, Library of Congress Classification System, and other cataloging frameworks.

Knowledge of metadata standards, such as MARC, and cataloging software, such as OCLC Connexion, is also required.

Some positions might require a knowledge of a foreign language, depending on the nature of the library’s collection.

Certification, such as the Professional Certificate in Cataloging, can further enrich a Catalog Librarian’s credentials.

Continuing education is important as they need to stay up-to-date with changes in cataloging standards and technological advancements in information storage and retrieval systems.

Lastly, strong organizational and analytical skills, and a keen attention to detail, are critical to a successful career in cataloging.

 

Catalog Librarian Salary Expectations

A Catalog Librarian earns an average salary of $53,780 (USD) per year.

The actual salary may fluctuate depending on factors such as the level of experience, educational qualifications, the employing organization, and the location of the workplace.

 

Catalog Librarian Job Description FAQs

What skills does a catalog librarian need?

Catalog librarians should have strong organizational skills and be detail-oriented.

They should also be proficient in using cataloging systems and databases.

Familiarity with the Dewey Decimal or Library of Congress classification systems is often required.

They should also have strong research skills to assist patrons in finding the resources they need.

 

Do catalog librarians need a degree?

Yes, a catalog librarian typically needs a Master’s degree in Library Science (MLS) or Library and Information Science (MLIS) from a program accredited by the American Library Association (ALA).

Some positions may also require additional coursework or experience in cataloging or a specific subject area.

 

What should you look for in a catalog librarian’s resume?

Look for a Master’s degree in Library Science or a related field, as well as experience with cataloging, metadata creation, and library database systems.

Knowledge of library classification systems like the Dewey Decimal or Library of Congress system is also crucial.

Further, any experience with digital archiving, special collections, or a specific subject area can be an asset.

 

What qualities make a good catalog librarian?

A good catalog librarian is detail-oriented and organized, given the precise nature of cataloging work.

They need to be adaptable, as library systems and technologies continually evolve.

Good communication skills are also important to assist patrons and collaborate with other library staff effectively.

A passion for learning and staying updated with the latest library trends and practices is also beneficial.

 

What are the daily duties of a catalog librarian?

On a typical day, a catalog librarian may catalog new acquisitions, update existing records, and manage the organization of library materials.

They also troubleshoot cataloging problems and assist patrons in finding resources.

They may participate in meetings and collaborate with other library staff to develop and implement cataloging policies and procedures.

They often work with digital databases, ensuring that they are up-to-date and user-friendly.

 

Conclusion

And there you have it.

Today, we’ve unveiled the intricacies of being a catalog librarian.

Surprise, surprise!

It’s not just about organizing books.

It’s about orchestrating a world of knowledge, one book at a time.

With our comprehensive catalog librarian job description template and real-world examples, you’re on the right path.

But why limit yourself?

Dig deeper with our job description generator. It’s your next step towards crafting pinpoint accurate listings or refining your resume to perfection.

Always remember:

Each book organized is a part of a larger narrative.

Let’s curate that story. Together.

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