Cataloger Job Description [Updated for 2025]

In the information age, the focus on catalogers is more pivotal than ever.

As data continues to grow exponentially, the demand for skilled professionals who can organize, maintain and safeguard our information assets soars.

But let’s delve a little deeper: What’s truly expected from a cataloger?

Whether you are:

• A job seeker trying to decode the essence of this role,
• A hiring manager aiming to pinpoint the perfect candidate,
• Or simply fascinated by the intricate realm of cataloging,

You’ve found the right spot.

Today, we’re rolling out a flexible cataloger job description template, specifically crafted for easy posting on job boards or career sites.

Let’s dive straight into it.

Cataloger Duties and Responsibilities

Catalogers are responsible for organizing and classifying items in a library, museum, or similar environment.

They ensure that items are easily accessible and searchable through various methods of categorization.

Catalogers have the following duties and responsibilities:

• Classify and categorize items based on established classification schemes
• Create detailed item records in databases or catalog systems
• Inspect items for details needed for cataloging, such as author, title, publication date, and subject matter
• Update and maintain item records, ensuring accuracy and consistency
• Assist users in locating and accessing items in the catalog
• Collaborate with other staff to maintain the organization and accessibility of the collection
• Conduct regular audits of the catalog to ensure its accuracy and completeness
• Stay informed about current trends and advancements in cataloging practices and technology
• Develop and implement cataloging policies and procedures

 

Cataloger Job Description Template

Job Brief

We are seeking a detail-oriented cataloger to manage, organize, and maintain our company’s items in a systematic way.

The cataloger’s responsibilities include documenting item details, categorizing items correctly, updating item information, and ensuring data consistency across all platforms.

Our ideal candidate is organized, has strong attention to detail, is familiar with cataloging principles and procedures, and has a good understanding of classification systems.

Ultimately, the role of the cataloger is to create an efficient and user-friendly catalog system that allows easy access to and retrieval of information.

 

Responsibilities

• Maintain and update catalog system on a regular basis
• Document detailed item descriptions, including measurements, condition, and unique attributes
• Classify items properly using appropriate classification systems
• Ensure data consistency across all platforms
• Collaborate with team members to improve and refine cataloging processes
• Resolve any cataloging issues and discrepancies
• Stay updated with cataloging standards and procedures
• Perform quality control to maintain the accuracy of the catalog
• Assist in the training of new staff in cataloging procedures
• Comply with all organizational policies and standards

 

Qualifications

• Proven work experience as a cataloger or similar role
• Experience with cataloging principles and procedures
• Proficient in database management and data entry
• Knowledge of classification systems
• Ability to pay close attention to detail and maintain accuracy
• Strong organizational and time-management skills
• Ability to work independently and as part of a team
• Bachelor’s degree in Library Science, Information Science, or a related field

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Cataloger
• Work Environment: Office setting with occasional remote work. Occasional travel may be required for training or conferences.
• Reporting Structure: Reports to the Head of Cataloging or Library Director.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $45,000 minimum to $65,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Cataloger Do?

Catalogers primarily work for libraries, museums, archives, or any institution that requires the organization and classification of large amounts of information or items.

Their main responsibility is to create detailed descriptions and assign classifications to items to facilitate their retrieval and use.

This can involve books, artifacts, digital materials, and other items in a collection.

They thoroughly examine each item, documenting its characteristics, such as the author, publication date, subject matter, physical description, and other relevant details.

These details are input into a database, creating a searchable record that can be easily accessed by users.

Catalogers also assign classification numbers or codes to each item, following established systems like the Library of Congress Classification or the Dewey Decimal System.

They often collaborate with librarians or other professionals in deciding how best to categorize and describe items.

They may also be involved in the management and maintenance of the institution’s catalog database.

In addition to their classification duties, catalogers may be responsible for preserving and repairing items in a collection, particularly in a museum or archive setting.

The ultimate goal of a cataloger is to make the institution’s collection accessible and useful to its audience, whether they are library patrons, museum visitors, researchers, or online users.

 

Cataloger Qualifications and Skills

A proficient cataloger should possess the skills and qualifications that align with the demands of the role, including:

• Knowledge of cataloging procedures and principles, and understanding of library classification systems.
• Strong analytical and critical thinking skills to evaluate bibliographic items, create records and recognize inconsistencies.
• Excellent organizational and time-management skills to handle multiple tasks, maintain records, and organize materials efficiently.
• Detail-oriented with a high level of accuracy, ensuring correct data entry and maintenance of records.
• Proficiency in using cataloging software and related computer applications.
• Excellent communication skills to interact with library staff, vendors, and patrons, and to write clear catalog descriptions.
• Problem-solving skills to resolve cataloging and classification issues.
• Understanding of metadata standards and their application in cataloging.
• Ability to work independently and collaboratively in a team-oriented environment.

 

Cataloger Experience Requirements

Entry-level catalogers typically have an educational background in library science or information management, often with a focus on cataloging or metadata.

This can be through an internship, part-time role, or practical coursework.

They are usually familiar with cataloging standards such as MARC and Dewey Decimal Classification.

Catalogers with 1-2 years of experience often have hands-on experience in cataloging various types of materials including books, periodicals, audiovisual materials, and digital resources.

They may also have some familiarity with cataloging software and database management.

Those with more than 3 years of experience often have a strong understanding of cataloging policies, procedures, and standards.

They may have specialized skills in cataloging certain types of materials or using specific cataloging systems.

Catalogers with more than 5 years of experience are often proficient in complex cataloging tasks and have a strong understanding of metadata standards.

They may have supervisory or managerial experience, overseeing the work of other catalogers or library staff members.

They are often involved in setting cataloging policies and may have experience with collection development and management.

 

Cataloger Education and Training Requirements

Catalogers typically have a bachelor’s degree in library science, information science or a related field.

In addition to the degree, they require a comprehensive understanding of the Dewey Decimal System, Library of Congress Classification System, and other classification systems used in various libraries.

Knowledge of database management systems and digital archiving can also be beneficial.

Many positions, especially those in academic or research libraries, require a Master’s in Library Science (MLS) or Master’s in Library and Information Science (MLIS).

These advanced degrees usually include coursework in cataloging and classification, bibliographic control, and information organization.

Certification in professional library services, such as the Certified Cataloger credential offered by the Cataloging Certification Program, can enhance a cataloger’s career prospects.

This certification indicates expertise in cataloging and metadata creation, and requires continuing education to maintain.

In addition to formal education and training, catalogers need strong attention to detail, organizational skills, and proficiency in computer systems and software relevant to library operations.

They should also be committed to ongoing learning to stay current with evolving library technologies and cataloging practices.

 

Cataloger Salary Expectations

A Cataloger earns an average salary of $49,506 (USD) per year.

The actual earnings may fluctuate depending on factors such as level of experience, specialization in certain types of cataloging, and the location of the employing institution.

 

Cataloger Job Description FAQs

What skills does a Cataloger need?

Catalogers need to have strong organization and detail-oriented skills as they are responsible for managing and maintaining an inventory of items.

They should have knowledge in cataloging and classification standards, and a strong understanding of databases and management systems.

Good communication skills are also important, as they may need to interact with various teams and departments within the organization.

 

Do Catalogers need a degree?

Most employers require Catalogers to have a bachelor’s degree, usually in Library Science or a related field.

Some organizations may prefer applicants with a Master’s degree in Library Science.

Depending on the industry, specialized knowledge or additional qualifications may be required.

 

What should you look for in a Cataloger resume?

When reviewing a Cataloger’s resume, look for experience in cataloging and database management.

Knowledge of specific cataloging systems used in your industry is a plus.

Additionally, look for strong organizational and communication skills, and attention to detail.

Certifications in Library Science or related fields can also indicate a strong candidate.

 

What qualities make a good Cataloger?

A good Cataloger is highly organized, detail-oriented, and efficient.

They should have a strong understanding of cataloging principles and practices, as well as the ability to learn new systems and databases quickly.

A strong Cataloger should also be adaptable, as they may need to handle unexpected changes in inventory or cataloging systems.

 

Is it difficult to hire a Cataloger?

The difficulty of hiring a Cataloger can depend on the specific requirements of the role and the pool of qualified candidates in your area.

As Catalogers typically need specialized knowledge and skills, finding the right person for the job can sometimes be a challenge.

Offering competitive salaries and opportunities for professional development can help attract top talent.

 

Conclusion

There you have it.

Today, we’ve taken a deeper look into the intricacies of being a cataloger.

Guess what?

It’s not just about organizing items.

It’s about creating order from chaos, one catalog entry at a time.

With our detailed cataloger job description template and real-world examples, you’re ready to take the next step.

But why limit yourself?

Explore further with our job description generator. It’s your key to crafting spot-on job listings or refining your resume to perfection.

Remember:

Each catalog entry is a piece of a larger puzzle.

Let’s create that order. Together.

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