How to Become a Cataloger (Navigate Information Jungles)
If you’ve ever been fascinated by organizing and classifying information or wondered what it takes to become a cataloger, you’re in the right place.
In this guide, we’ll explore the EXACT steps you need to take to start your career as a cataloger. We’ll discuss:
- The skills you require.
- The education that can boost your prospects.
- How to secure a job as a cataloger.
So, whether you’re a novice in data organization or an individual with a knack for systematization aiming to upskill, stay tuned.
We’re about to unveil the roadmap to become a cataloger.
Let’s get started!
Steps to Become a Cataloger
Step 1: Understand the Role of a Cataloger
The first step towards becoming a cataloger is understanding what the job entails.
A cataloger is responsible for the organization of information, particularly in libraries.
They classify, describe, and index information and materials.
They also maintain bibliographic and authority records for materials in various formats, like print, audiovisual, and digital media.
The role of a cataloger is constantly evolving with the advancement in technology and the shift toward digital resources.
Thus, a cataloger nowadays is likely to work with electronic databases and digital libraries, as well as physical materials.
In order to succeed in this role, one should be detail-oriented, organized, have a good understanding of information systems, and have strong research skills.
A cataloger should also have a deep understanding of cataloging principles, classification schemes, and metadata standards.
Understanding the role and responsibilities of a cataloger will allow you to better plan your education and career path in this field.
After this, you can proceed to the next step which is acquiring the necessary education and training.
Step 2: Acquire a Relevant Educational Background
For a career as a cataloger, it is crucial to pursue relevant education, typically in the field of Library and Information Science.
Most cataloger positions require at least a bachelor’s degree, but many professional roles require a Master’s in Library Science (MLS) or a Master’s in Library and Information Science (MLIS).
These programs will provide you with a solid foundation in library management, organization of information, cataloging, and classification.
You’ll also gain an understanding of metadata standards, database management, and information retrieval systems, which are all crucial to the role of a cataloger.
Some universities offer specialized courses in cataloging, which you might want to consider.
They will allow you to deepen your knowledge in cataloging standards and procedures, bibliographic utilities, and information encoding standards.
Additionally, some catalogers decide to specialize in a particular area, such as digital libraries, rare books, or archives.
If this is something you are interested in, you might want to consider pursuing additional coursework or certifications in these areas.
The specialization can make you more marketable and open up more job opportunities.
Continuing education is also important in this field as cataloging standards and library technologies are constantly evolving.
So, be prepared for lifelong learning.
Step 3: Learn Cataloging Standards and Metadata Schemas
Cataloging involves the systematic organization of information, and as such, it requires a deep understanding of certain standards and metadata schemas.
Metadata refers to data about data – in cataloging, this often involves creating records that describe the attributes of a particular item, be it a book, digital resource, or another type of material.
To become a proficient cataloger, you need to familiarize yourself with the prevalent cataloging standards such as Resource Description and Access (RDA), Anglo-American Cataloguing Rules (AACR2), and the Dewey Decimal System.
These standards provide guidelines on how to create descriptive records for various resources.
Additionally, you should also understand metadata schemas such as Dublin Core, MARC (Machine-Readable Cataloging), and Metadata Object Description Schema (MODS).
These schemas allow you to create and manage metadata in a structured and consistent manner, making it easier for users to find and use resources.
There are various ways to learn about these standards and schemas.
You can take courses at a library school, attend webinars or workshops, or self-learn through online resources.
You may also want to join professional organizations like the American Library Association (ALA) or the Special Libraries Association (SLA) to stay updated on the latest trends and best practices in cataloging.
Understanding cataloging standards and metadata schemas is not a one-time task.
As new types of resources emerge and user needs evolve, these standards and schemas may also change.
Therefore, continuous learning and professional development are crucial in this field.
Step 4: Develop Organizational Skills
Being a cataloger involves a lot of detail-oriented work, where you will need to carefully organize and categorize various items.
Thus, developing organizational skills is crucial.
You should be able to keep track of a vast amount of information, have the ability to sort data into categories and the patience to pay attention to even the smallest details.
One way to develop these skills is through experience, either through internships, work-study programs, or entry-level jobs in similar fields.
You may also consider taking courses or workshops that focus on organizational skills, data management, and systematic procedures.
Alongside physical organizing, you need to be adept at digital organization.
Familiarize yourself with various digital cataloging systems, databases, and electronic resource management systems.
You should also be comfortable with using spreadsheet software, as it’s often used to keep track of cataloged items.
Remember, in the realm of cataloging, strong organizational skills can significantly increase efficiency and productivity.
Thus, honing these skills should be a priority.
Step 5: Gain Practical Experience
As a cataloger, the role involves a significant amount of hands-on work, making practical experience extremely beneficial.
Look for opportunities to work in libraries, museums, archives, or other institutions with extensive collections.
These will provide you the chance to learn cataloging systems, practices, and technologies that are commonly used in the field.
Internships or part-time jobs at such institutions can serve as a valuable stepping stone.
Volunteering is another way to gain experience if paid opportunities are limited.
Any experience dealing with various forms of media like books, documents, digital materials, etc., can be particularly useful.
Practical experience will help you understand how theoretical knowledge gained from your degree translates into real-world situations.
You will be able to understand how to classify and organize various items effectively, and get to grips with metadata standards and cataloging software.
Moreover, such experience can help build a professional network and may even lead to a full-time position in the future.
Remember, the aim is to learn and familiarize yourself with the various aspects of a cataloger’s job, from understanding the collection, classification, and cataloging of items, to assisting patrons and collaborating with other information professionals.
This will make the transition into a professional cataloger role smoother and more effective.
Step 6: Gain Proficiency with Cataloging Tools and Databases
As a cataloger, you will be required to manage vast amounts of information, often digital, and organize them in an accessible, coherent, and useful manner.
This requires the use of numerous cataloging tools and databases that are specific to the industry.
You will need to familiarize yourself with bibliographic utilities such as OCLC Connexion, an online library cataloging tool used globally, or SkyRiver.
These tools are essential for creating and editing catalog records in an efficient manner.
You should also be proficient in using integrated library systems (ILS) like Sierra or Aleph, which are used for managing various library functions including circulation and acquisitions.
Understanding metadata standards like MARC (Machine Readable Cataloging) and Dublin Core is crucial, as they are often used in creating catalog records.
Along with that, learning about Library of Congress Classification (LCC) and Dewey Decimal Classification (DDC) can help you in categorizing library materials effectively.
You can gain proficiency in these tools through hands-on experience, attending workshops, and online training courses.
Many library associations offer webinars and seminars on cataloging, which could be highly beneficial.
Remember, continuous learning and updating your skills are important, as the technology and standards in cataloging are always evolving.
Step 7: Build Technical Skills
As a cataloger, it is critical to develop and hone your technical skills.
The field requires a strong understanding of various cataloging systems, computer databases, and digital archiving methods.
You will need to be proficient in cataloging software, metadata standards, and data entry.
Learning XML and understanding the basics of information architecture can also be beneficial for digital cataloging.
In addition, having a strong grasp of the Dewey Decimal System, Library of Congress Classification System, and Universal Decimal Classification System is crucial.
Each library or institution may use a different system, and it’s essential to be versatile.
Understanding how to use online databases, digital libraries, and other resources is another valuable skill.
Since many libraries and institutions are moving toward digital archiving, knowledge of how to use and navigate these systems is increasingly valuable.
Enhancing these technical skills can be achieved through practice and additional coursework.
Look for online courses or consider taking classes at a local community college.
You can also seek out internships or volunteer opportunities at local libraries to gain hands-on experience.
By improving these technical skills, you can make yourself more marketable and prepared to handle the complex tasks that come with being a cataloger.
Step 8: Get Certified (If Applicable)
Obtaining certification can be a valuable step for a cataloger, although it’s not always a requirement.
There are several relevant certification programs available, such as the Certified Cataloger (CC) or the Professional Certificate in Cataloging (PCC).
These programs provide comprehensive training in cataloging standards, classification, subject analysis, and metadata.
Certification can offer several benefits.
It not only validates your competency and expertise but also makes you more appealing to employers.
Some institutions prefer to hire certified catalogers as it guarantees that they have a certain level of professional knowledge and skills.
Before you pursue certification, it’s essential to review the specific requirements.
Some programs may need a certain degree or a specific amount of work experience in cataloging.
Others might require passing an exam.
Be sure to choose the certification program that aligns best with your career goals and meets your capabilities.
Remember, getting certified is not a one-time thing.
You will need to keep up-to-date with the latest trends and developments in cataloging and often renew your certification by taking continuing education courses.
This commitment to lifelong learning is what makes an excellent cataloger.
Step 9: Network with Cataloging Professionals
Building a strong network with professionals already in the field of cataloging is crucial for your career development.
Participate in seminars, conferences, and workshops related to cataloging, where you can meet and interact with experienced catalogers.
Join professional cataloging associations like the American Library Association (ALA) or the Association for Library Collections & Technical Services (ALCTS).
These professional organizations offer a platform to network, share insights and stay updated with the latest trends and technologies in cataloging.
Being an active member can also provide you with opportunities to take part in online forums, webinars, and special interest groups.
Consider seeking a mentor in the field; their advice and guidance can be invaluable as you navigate your career.
Participating in informational interviews can also be a great way to connect with professionals and gain insights about their experiences and the realities of the job.
Remember, networking is not just about asking for job opportunities.
It’s about building long-term relationships, learning from others, and understanding the industry better.
Step 10: Apply for Cataloging Positions
After acquiring the necessary educational qualifications and skills, the next step towards becoming a Cataloger is to start applying for cataloging positions.
Look for opportunities in libraries, universities, museums, or other organizations that maintain a large collection of books, documents, or artifacts.
These positions may be titled as Cataloger, Cataloging Librarian, or Metadata Specialist among others.
While applying, tailor your resume and cover letter to highlight your coursework and experience in cataloging, metadata, and library systems.
Any experience with specific cataloging tools and standards such as the MARC format, Library of Congress Classification (LCC), and Dewey Decimal System should also be clearly mentioned.
Consider joining professional organizations like the American Library Association (ALA) or the Association for Library Collections & Technical Services (ALCTS) which often have job posting boards and can provide networking opportunities.
Remember, it’s okay to start in an entry-level position.
This can provide you with practical experience and understanding of the cataloging process which is invaluable for your career advancement.
You may have to apply to multiple positions before you get your first cataloging job, so don’t get discouraged if you don’t land your dream job right away.
Persistence and continuing to hone your skills can lead to better opportunities down the line.
Step 11: Maintain Professional Development
In the dynamic field of cataloging, keeping your skills and knowledge up-to-date is crucial for maintaining relevance and effectiveness.
Engage in ongoing professional development by attending workshops, seminars, and conferences that focus on the latest cataloging standards, technologies, and practices.
This may include sessions on new cataloging software, updates to cataloging standards like RDA (Resource Description and Access), or changes in digital asset management.
Further, joining professional associations such as the American Library Association (ALA) or the Special Libraries Association (SLA) can provide access to valuable resources and networking opportunities.
These organizations often host webinars and training sessions on various cataloging topics.
In addition to formal learning opportunities, you should also regularly read industry publications and blogs to stay informed about the latest trends and discussions in the cataloging field.
Lastly, consider becoming a mentor or seeking one yourself.
Sharing knowledge and experiences with others in the field is a valuable way to learn and grow as a professional.
Remember that maintaining professional development is not only about keeping your skills sharp but also about adapting to changes and advancements in the field.
This constant learning will not only help you perform your job better but also enhance your career progression opportunities.
Step 12: Advocate for Cataloging Best Practices
After gaining substantial experience in the field, it’s time to advocate for the best cataloging practices within your organization and beyond.
As a cataloger, you are in a unique position to understand the importance of organizing and classifying resources effectively, and you can use this knowledge to improve the cataloging processes and standards.
Start by advocating for the use of up-to-date cataloging tools and technologies.
This can include everything from advanced library management software to the latest metadata schemas.
Make sure your organization understands the importance of investing in these tools and the value they bring in terms of accurate, efficient, and effective cataloging.
Next, promote the use of consistent and standardized cataloging practices across your organization.
This could involve leading training sessions, creating documentation, or even advocating for the adoption of specific cataloging standards, such as the Library of Congress Classification (LCC) or Dewey Decimal System (DDS).
Finally, consider advocating for cataloging best practices on a broader scale.
This might involve joining professional organizations, attending conferences, or even publishing articles or blog posts about the importance of effective cataloging.
By doing so, you can help to raise the profile of cataloging within the library and information science field and contribute to the development of best practices on a wider scale.
Cataloger Roles and Responsibilities
Catalogers are responsible for the systematic organization and management of information and resources.
They are tasked with the creation, maintenance, and updating of bibliographic and authority records in a library or similar information setting.
They have the following roles and responsibilities:
Cataloging
- Create, edit, and update bibliographic and authority records.
- Classify materials and assign appropriate subject headings.
- Apply appropriate cataloging rules and standards.
Database Management
- Maintain and update catalog databases.
- Perform database cleanup and quality control.
- Resolve inconsistencies in the catalog database.
Collection Management
- Assist with collection development and management.
- Identify materials for preservation, replacement, or deaccessioning.
Metadata
- Provide metadata for digital assets.
- Adhere to metadata standards and best practices.
- Ensure metadata supports discoverability and access of resources.
Research and Reference
- Assist users in locating and using library resources.
- Provide reference services to library users.
Collaboration
- Work with library staff and other departments to ensure efficient workflow.
- Participate in cross-departmental projects and initiatives.
Training
- Train and supervise library staff and volunteers in cataloging tasks.
- Keep up-to-date with new cataloging rules, standards, and technologies.
Documentation
- Create and maintain cataloging procedures and documentation.
- Ensure documentation is clear, accurate, and up-to-date.
Technical Support
- Provide technical support for cataloging tools and systems.
- Resolve technical issues related to the catalog database.
Communication
- Communicate effectively with library staff and patrons.
- Report on cataloging activities, challenges, and achievements.
Professional Development
- Participate in professional development activities to enhance cataloging skills.
- Keep current with changes in cataloging rules and technologies.
What Does a Cataloger Do?
Catalogers are primarily responsible for organizing and classifying materials in libraries, museums, archives, or large collections.
They work closely with librarians or curators to create an effective system for users to access and retrieve information or items easily.
They are involved in the accurate description of items, which may include books, films, maps, photographs, and digital resources.
This process involves assigning metadata to each item, which may include information about the author, title, publication details, subject matter, and location in the collection.
Catalogers are also tasked with updating and maintaining the catalog system to reflect new acquisitions, transfers, or changes in the collection.
They must ensure that all entries are accurate, up-to-date, and adhere to international or institutional cataloging standards.
In addition, catalogers often use specialized software to manage the digital catalog and may be responsible for troubleshooting any technical issues that arise.
They also play a key role in digitizing physical collections and ensuring that digital resources are properly cataloged and accessible.
They also assist users in navigating the catalog system and retrieving items from the collection, providing an important service role within the institution.
Finally, catalogers may also be involved in the preservation of materials, ensuring that items are stored correctly to prevent damage and conserve them for future use.
Essential Cataloger Skills
- Organizational Skills: Catalogers often work with large amounts of data, products, or items. Being able to categorize, systematize, and manage this information in a logical way is crucial.
- Attention to Detail: Accuracy is key in cataloging. Paying close attention to each piece of information and ensuring it’s correct and consistent is very important.
- Information Technology: Familiarity with databases, cataloging software, and digital records is a must. This includes understanding the basics of data entry and management, as well as advanced searching techniques.
- Cataloging Standards: Understanding and applying cataloging rules and standards, such as the Dewey Decimal System, Library of Congress Classification, or specific industry standards, is essential.
- Research Skills: Catalogers often need to investigate to verify or find information about the items they are cataloging. Strong research skills, including using online resources, databases, and other reference materials, are crucial.
- Communication: Catalogers may need to interact with a variety of stakeholders, from librarians to suppliers to clients. Clear and effective communication skills, both written and verbal, are beneficial.
- Metadata Management: Knowledge of metadata principles and practices is often required, as this data about data helps organize and find cataloged materials.
- Problem-solving: When data is incorrect, missing, or inconsistent, catalogers need to have the ability to troubleshoot, investigate, and find solutions.
- Knowledge of Subject Matter: Depending on the field, a cataloger may need specific knowledge related to the items they are cataloging, such as books, industrial parts, or art pieces.
- Preservation Knowledge: In some roles, catalogers may also need knowledge of preservation techniques, particularly when handling rare or fragile items.
- Adaptability: As technology evolves, so does cataloging. Catalogers must be willing to learn new systems, software, and standards as they emerge.
Cataloger Career Path Progression
The Foundation: Junior Cataloger
The journey usually begins as a Junior Cataloger.
In this role, you will be learning about cataloging principles, standards, and procedures.
Your tasks will typically include creating and updating bibliographic records, classifying materials, and assisting with smaller cataloging projects.
Here are some tips for success in this role:
- Learn Continuously: Keep up with evolving cataloging rules and standards, such as RDA (Resource Description and Access).
- Seek Mentorship: Don’t hesitate to ask for guidance from more experienced catalogers.
- Attention to Detail: Make sure records are accurate and complete to ensure ease of retrieval for users.
The Ascent: Cataloger
As you gain experience, you’ll progress to the role of a Cataloger.
At this stage, you’ll handle larger cataloging projects and make important decisions regarding classification and subject headings.
To thrive in this stage:
- Problem Solving: Enhance your problem-solving skills by resolving cataloging and classification issues.
- Collaboration: Collaborate with other departments like acquisitions and reference to ensure catalog records meet users’ needs.
- Metadata Quality: Prioritize creating high-quality metadata to facilitate easy access to resources.
Reaching New Heights: Senior Cataloger
The next step is a Senior Cataloger role.
At this level, you’ll be recognized for your expertise and may be tasked with training junior catalogers and leading cataloging projects.
To excel as a Senior Cataloger:
- Mentorship: Share your knowledge and help junior catalogers develop their skills.
- Leadership: Lead by example and inspire others with your work ethic and problem-solving abilities.
- Policy Development: Contribute to the development of cataloging policies and procedures to improve efficiency and quality.
Beyond the Horizon: Cataloging Supervisor/Manager and Beyond
As your career progresses, you may choose to move into a supervisory or managerial role, like a Cataloging Supervisor or Manager, which involves overseeing the entire cataloging department.
Here’s what to focus on:
- Leadership: Guide your team effectively, setting goals and ensuring they are met.
- Strategic Planning: Develop strategic plans for the cataloging department to meet the evolving needs of users.
- Innovation: Implement new technologies and practices to improve cataloging processes and efficiency.
Pinnacle of Success: Director of Cataloging
At the pinnacle of the cataloging career ladder, you may reach the role of Director of Cataloging.
In this role, you will be responsible for shaping the overall cataloging strategy, making critical decisions, and managing a large team.
It requires a blend of deep cataloging knowledge, leadership skills, strategic thinking, and a vision for the future of library services.
Cataloger Salary
Entry-Level Cataloger
- Median Salary: $30,000 – $40,000 per year
- Entry-level catalogers typically have 0-2 years of experience and often hold a bachelor’s degree in library science or related fields. Their work mostly involves classifying and cataloging library resources.
Mid-Level Cataloger
- Median Salary: $40,000 – $50,000 per year
- Mid-level catalogers usually have 2-5 years of experience. They often take on more complex cataloging tasks and may begin to specialize in specific types of resources or materials.
Senior Cataloger
- Median Salary: $50,000 – $60,000 per year
- Senior catalogers possess 5+ years of experience and often lead cataloging projects, making classification decisions, and mentoring junior catalogers.
Lead Cataloger / Cataloging Manager
- Median Salary: $60,000 – $80,000+ per year
- These roles come with significant experience and often involve leadership, management of cataloging projects, and decision-making related to cataloging policies and procedures.
Library Director / Chief Librarian
- Median Salary: $80,000 – $120,000+ per year
- These high-level positions require extensive experience and deep expertise in library science. They often involve setting strategies for the library or information center, including cataloging policies and procedures.
Cataloger Work Environment
Catalogers typically work in libraries, museums, archives, or any institutions that handle large amounts of information resources.
They may also find roles within publishing companies, governmental organizations, or university departments.
Their work generally involves a lot of computer use as they are responsible for classifying, cataloging, and managing digital and physical resources.
They work in an office-like environment where they have their own workspace.
The work schedule of a cataloger is usually full-time during regular business hours, but may have some flexibility depending on the needs of the organization.
Catalogers may have the opportunity to work collaboratively with other librarians, archivists, and information professionals, but they also spend a significant amount of time working independently.
After gaining experience and expertise, a cataloger may advance to positions like senior cataloger, head of cataloging, or even director of a library or information center.
FAQs About Becoming a Cataloger
What is needed to become a cataloger?
To become a cataloger, you typically need a degree in Library Science, Information Science or a related field.
Knowledge in cataloging standards like MARC 21, RDA, AACR2, and Dewey Decimal or Library of Congress Classification systems is essential.
It’s also beneficial to have skills in using library cataloging systems.
Proficiency in one or more foreign languages can be an added advantage.
Moreover, attention to detail, organizational skills, and the ability to work independently are important traits for a cataloger.
How long does it take to become a cataloger?
The time it takes to become a cataloger can vary depending on your educational path and level of experience.
A bachelor’s degree program usually takes four years, while a master’s program in Library Science or a related field can take an additional one to two years.
However, practical experience, such as working or volunteering in a library, can help you acquire the necessary skills more quickly.
Can I be a cataloger without a degree?
While some positions may require a degree in Library or Information Science, there are cataloging roles that do not require formal education but instead focus on experience and skills.
Knowledge in cataloging standards and proficiency in using cataloging systems are usually more important than formal qualifications.
However, for advancement and specialized roles, a degree may be required.
Is cataloging a stressful job?
Cataloging can be demanding as it requires keen attention to detail, understanding complex classification systems, and often dealing with large volumes of information.
However, it generally offers a more predictable and less hectic environment compared to some other professions.
The level of stress can vary depending on the workload, deadlines, and the specific organization you work for.
What are the prospects for catalogers in the next decade?
The prospects for catalogers are evolving with the digital transformation of libraries and information centers.
While the need for traditional cataloging skills remains, there’s growing demand for skills in digital resources management, metadata, and information technology.
As libraries and cultural institutions continue to digitize their collections, opportunities for catalogers with digital skills are expected to increase.
Conclusion
And there you have it.
Setting out on the path to becoming a cataloger is not a small undertaking, but it’s unquestionably fulfilling.
Equipped with the appropriate skills, education, and perseverance, you’re well on your way to making a substantial contribution in the world of cataloging.
Remember, the journey may be rigorous, but the possibilities are boundless. Your meticulous organization and detail-oriented approach could revolutionize the way we archive, access, and appreciate information.
So, take that initial stride. Immerse yourself in acquiring knowledge. Connect with industry professionals. And most importantly, never cease cataloging.
Because the world is eager to see what you can organize and present.
And if you’re seeking personalized guidance on initiating or progressing your career in cataloging, have a look at our AI Career Path Advisor.
This complimentary tool is engineered to provide tailored advice and resources to help you effectively navigate your career path.
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