Catering Services Coordinator Job Description [Updated for 2025]

In the bustling world of events and hospitality, the role of a Catering Services Coordinator is more crucial than ever.

As the industry evolves, there is a growing demand for proficient professionals who can plan, execute, and manage a flawless catering experience.

But what exactly is expected from a Catering Services Coordinator?

Whether you are:

• An aspiring professional trying to understand the nuances of this role,
• A hiring manager crafting the perfect job description,
• Or simply curious about the ins and outs of catering coordination,

You’ve come to the right place.

Today, we present a customizable Catering Services Coordinator job description template, designed for seamless integration on job boards or career sites.

Let’s dive right in.

Catering Services Coordinator Duties and Responsibilities

Catering Services Coordinators are primarily responsible for planning, organizing and overseeing catering events.

They liaise with clients, vendors, and kitchen staff to ensure that the catering services meet and exceed expectations.

Their duties and responsibilities include:

• Consulting with clients to understand their requirements and preferences for catering events
• Planning menus in consultation with chefs and clients
• Coordinating with vendors to ensure timely delivery of food and supplies
• Supervising catering staff during events to ensure high-quality service
• Maintaining strict hygiene and food safety standards in all catering operations
• Handling client inquiries, complaints, and feedback in a timely and professional manner
• Preparing and presenting detailed reports on each catering event, including financials and client feedback
• Planning and managing logistics of catering events, including transportation, equipment, and staff requirements
• Forecasting and managing catering budgets
• Ensuring compliance with health and safety regulations

 

Catering Services Coordinator Job Description Template

Job Brief

We are looking for an organized and detail-oriented Catering Services Coordinator to manage our catering operations.

The Catering Services Coordinator responsibilities include coordinating personnel, managing client relationships, ensuring satisfaction with food and service, and overseeing catering events.

Our ideal candidate has previous experience in the catering industry, exceptional communication skills, and the ability to manage multiple tasks simultaneously.

The ultimate goal is to ensure our catering services exceed clients’ expectations and add to the overall success of events.

 

Responsibilities

• Coordinate all aspects of catering, including setup, food preparation, and cleanup
• Manage relationships with clients and handle their requirements effectively
• Work closely with chefs to plan menus and food presentation
• Supervise catering staff and manage operational issues
• Ensure adherence to health and safety standards
• Assist with the preparation of budgets and monitor expenses
• Organize tastings for potential clients
• Ensure client satisfaction and efficiently handle any complaints
• Coordinate with vendors, venue personnel, and clients to finalize details of the event

 

Qualifications

• Proven experience in a catering role or similar
• Excellent organizational and planning skills
• Ability to handle customer complaints and resolve issues in a professional manner
• Knowledge of food preparation, health, and safety regulations
• Experience managing a diverse team
• Effective communication skills and ability to interact with clients professionally
• Degree in hospitality management or culinary schooling is a plus

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Catering Services Coordinator
• Work Environment: This role involves working in a fast-paced, demanding environment with frequent weekend and evening work. You will be coordinating both on-site and off-site events.
• Reporting Structure: Reports to the Catering Manager or Event Manager.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $45,000 minimum to $65,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Catering Services Coordinator Do?

A Catering Services Coordinator primarily works for catering service companies, large corporations, event management firms, or they can be self-employed.

They are responsible for coordinating and managing all aspects of catering events.

This includes planning menus, organizing staff, and overseeing the preparation of food.

They are also responsible for ensuring that the food and beverage service meets the client’s requirements and expectations.

They liaise with clients to establish their catering needs, taking into consideration their budget and the type of event they are hosting.

Catering Services Coordinators might also be involved in arranging for the transportation of food and equipment to the venue, setting up the venue, and managing the clean-up after the event.

They often work closely with other professionals like chefs, waitstaff, event planners, and vendors to ensure the successful execution of the event.

Catering Services Coordinators also handle administrative tasks such as invoicing, managing payments, and maintaining accurate records of events.

Customer service is a crucial part of the role, as they must address any issues or complaints that may arise before, during, or after the event and ensure client satisfaction.

 

Catering Services Coordinator Qualifications and Skills

A competent Catering Services Coordinator should possess the following qualifications and skills:

• Excellent organization and time management skills to coordinate and execute catering services for various events, often simultaneously.
• Demonstrated ability to manage food and beverage operations, ensuring adherence to food safety standards and regulations.
• Strong interpersonal skills to build relationships with clients, staff, and vendors.
• Exceptional communication skills to effectively convey information to clients, staff, and suppliers, and to understand and implement clients’ specific catering requirements.
• Problem-solving skills to swiftly and efficiently handle any issues or difficulties that may arise during the planning, preparation, or service stages of an event.
• Negotiation skills to liaise with vendors and suppliers, ensuring high-quality products and services at the best possible prices.
• Attention to detail to ensure all aspects of the catering services, from menu planning to table arrangements, are executed to the highest standard.
• Leadership skills to guide and motivate the catering team, ensuring that all staff are clear on their roles and responsibilities for each event.
• Ability to work under pressure, often in a fast-paced and demanding environment, while maintaining a high level of professionalism.

 

Catering Services Coordinator Experience Requirements

Entry-level Catering Services Coordinators typically require at least 1 to 2 years of experience in the hospitality or food service industry.

This experience can be gained through part-time roles, internships, or entry-level positions in restaurants, hotels, or event management companies.

Candidates for this role should have experience in tasks such as menu planning, food preparation, event coordination, and customer service.

These skills can be acquired through roles like Food Service Worker, Event Assistant, or Restaurant Server.

Those with more than 3 years of experience often have a deeper understanding of food and beverage services, event planning, and budget management.

They may have honed their skills in roles like Assistant Catering Manager, Event Planner, or Head Server.

Candidates with over 5 years of experience in the field often have significant managerial or supervisory experience.

They are usually well-versed in overseeing large-scale events, managing teams, and handling complex logistics.

They may be ready for higher-level roles within the catering and event management industry.

 

Catering Services Coordinator Education and Training Requirements

Catering Services Coordinators typically have a high school diploma or equivalent, though some employers prefer candidates with an associate’s or bachelor’s degree in a relevant field such as hospitality management or culinary arts.

They should have comprehensive knowledge of food and beverage services, often gained through a combination of formal education and on-the-job training.

In addition to education, Catering Services Coordinators require significant experience in the catering or hospitality industry, often in roles such as a server, cook, or assistant manager.

Some positions may require Catering Services Coordinators to hold food safety certification, which ensures they have the necessary knowledge to store, prepare, and serve food safely.

Completing professional courses or gaining additional qualifications in event planning, business management, or customer service can also be beneficial for advancement in this field.

Being detail-oriented, having excellent communication and organizational skills, and a proven ability to work under pressure are also important for success as a Catering Services Coordinator.

 

Catering Services Coordinator Salary Expectations

A Catering Services Coordinator earns an average salary of $42,000 (USD) per year.

This compensation can vary significantly based on the level of experience, the size and type of the event, and the geographical location.

Additionally, tips and bonuses might supplement the income depending on the employer and the coordinator’s performance.

 

Catering Services Coordinator Job Description FAQs

What skills does a Catering Services Coordinator need?

Catering Services Coordinators should possess excellent organization and time management skills to handle various events simultaneously.

They need to have strong communication and interpersonal skills to interact with clients, staff, and vendors.

Knowledge of food preparation and safety regulations is also essential.

They should also be proficient in budgeting and cost control management.

 

Do Catering Services Coordinators need a specific degree?

While a specific degree is not always necessary, having a degree in Hospitality Management, Business, or a related field can be advantageous.

This job often requires experience in the catering or hospitality industry.

Some employers may prefer candidates with a certification in food safety or event planning.

 

What should you look for in a Catering Services Coordinator resume?

When reviewing a Catering Services Coordinator’s resume, look for previous experience in catering or event planning.

Skills in team coordination, customer service, and problem-solving should be highlighted.

Certifications in food safety and handling can be a plus.

Evidence of successful event planning, budget management, and vendor negotiations are also valuable.

 

What qualities make a good Catering Services Coordinator?

A good Catering Services Coordinator is detail-oriented, ensuring all aspects of an event are organized and executed smoothly.

They are good at building relationships with clients, vendors, and staff.

They are resourceful problem solvers, able to quickly adapt and find solutions when unexpected issues arise.

Patience and the ability to remain calm under pressure are also crucial qualities in this role.

 

Is it difficult to hire a Catering Services Coordinator?

Hiring a Catering Services Coordinator can be challenging as it requires a candidate with a unique blend of skills including organization, customer service, knowledge of food service operations, and financial management.

Providing competitive pay, clear job progression, and a positive working environment can attract high-quality candidates.

 

Conclusion

And that’s a wrap.

Today, we’ve unveiled the intricacies involved in being a catering services coordinator.

Surprised?

It’s not just about serving food.

It’s about orchestrating memorable events, one plate at a time.

With our definitive catering services coordinator job description template and practical examples, you’re primed to take the next step.

But don’t stop there.

Delve further with our job description generator. It’s your key to composing spot-on job listings or polishing your resume to perfection.

Always remember:

Every plate served is part of a larger celebration.

Let’s create those unforgettable experiences. Together.

How to Become a Catering Services Coordinator (Complete Guide)

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