Clinical Administrative Coordinator Job Description [Updated for 2025]

In the fast-paced world of healthcare, the role of Clinical Administrative Coordinators has become increasingly crucial.

As the healthcare sector evolves, the demand for proficient individuals who can organize, manage, and uphold our clinical administrative operations grows.

But let’s delve deeper: What’s truly expected from a Clinical Administrative Coordinator?

Whether you are:

A job seeker trying to understand the ins and outs of this role,
A hiring manager conceptualizing the ideal candidate,
Or simply interested in the inner workings of healthcare administration,

You’re in the right place.

Today, we present a customizable Clinical Administrative Coordinator job description template, designed for effortless posting on job boards or career sites.

Let’s dive right in.

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Clinical Administrative Coordinator Duties and Responsibilities

Clinical Administrative Coordinators work in healthcare facilities where they perform administrative and coordination tasks to support healthcare professionals and ensure smooth operation of the clinical environment.

They also liaise with patients, insurance companies, and other healthcare providers to ensure seamless patient care.

Their key duties and responsibilities include:

Coordinating clinical operations to ensure efficiency and quality service to patients
Scheduling patient appointments and managing healthcare professionals’ calendars
Maintaining accurate and up-to-date patient records in accordance with privacy regulations
Assisting in the preparation and maintenance of reports on clinical activities
Facilitating communication between patients, healthcare professionals, and insurance companies
Processing patient admissions and discharges
Ensuring compliance with health and safety regulations and standards
Managing the inventory of medical supplies and ordering new stock as needed
Handling patient billing and insurance claims
Providing administrative support to healthcare professionals as required

Clinical Administrative Coordinator Job Description Template

Job Brief

We are seeking a detail-oriented Clinical Administrative Coordinator to manage our healthcare facility’s administrative operations.

The Clinical Administrative Coordinator’s responsibilities include managing patient records, scheduling appointments, and ensuring compliance with healthcare regulations.

The ideal candidate has excellent organizational skills, is proficient in medical terminology, and has a deep understanding of healthcare systems.

The goal is to ensure smooth and efficient administrative operations in our clinical environment.

Responsibilities

Manage patient admissions and discharges.
Maintain accurate patient records and ensure confidentiality.
Coordinate patient scheduling for appointments and procedures.
Work with medical staff to ensure quality patient care.
Assist in the preparation of budgets and the management of healthcare contracts.
Ensure all healthcare regulations and safety standards are met.
Manage communication between patients and healthcare professionals.
Oversee the ordering of medical and office supplies.
Prepare reports on healthcare services provided at the facility.

Qualifications

Proven experience as a Clinical Administrative Coordinator or a similar role in a healthcare setting.
Knowledge of healthcare regulations and medical terminologies.
Proficient in MS Office and patient management software.
Excellent organizational and multitasking abilities.
Strong communication and interpersonal skills.
A degree in Healthcare Administration, Business Administration or relevant field.

Benefits

401(k)
Health insurance
Dental insurance
Retirement plan
Paid time off
Professional development opportunities

Additional Information

Job Title: Clinical Administrative Coordinator
Work Environment: Clinical setting with the possibility of remote work. Some travel may be required for training or meetings.
Reporting Structure: Reports to the Clinical Manager or Healthcare Administrator.
Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
Pay Range: $50,000 minimum to $70,000 maximum
Location: [City, State] (specify the location or indicate if remote)
Employment Type: Full-time
Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

What Does a Clinical Administrative Coordinator Do?

Clinical Administrative Coordinators generally work in healthcare facilities such as hospitals, clinics, and nursing homes.

Their primary role is to manage the day-to-day administrative operations within a clinical environment.

This includes scheduling patient appointments, maintaining medical records, and coordinating healthcare services.

They often act as a liaison between the patients, medical professionals, and insurance companies, ensuring that all parties have the accurate and timely information they need.

Clinical Administrative Coordinators also monitor the inventory of medical supplies and order new supplies as needed.

They ensure that all health and safety regulations are strictly followed within the clinic.

These professionals may also handle billing and coding for insurance purposes, and they often assist in recruiting, training, and supervising other administrative staff.

The role of a Clinical Administrative Coordinator is vital to ensure the smooth operation of a healthcare facility, and they play an essential role in patient care.

Clinical Administrative Coordinator Qualifications and Skills

Clinical Administrative Coordinators should possess a set of specialized skills and qualifications that are essential in the healthcare sector, such as:

Knowledge of healthcare systems and medical terminology to understand, manage, and communicate effectively within the healthcare setting.
Excellent organizational and multitasking skills to manage multiple tasks and priorities in a busy clinical environment.
Strong communication and interpersonal skills for interacting with healthcare staff, patients, and their families. This includes the ability to handle sensitive issues with confidentiality and discretion.
Experience with electronic health records (EHR) systems and other clinical software for managing patient data, scheduling appointments, and tracking patient care.
Detail-oriented nature to ensure accurate record keeping, scheduling, and management of patient information.
Problem-solving skills to handle any logistical or administrative issues that may arise in the clinic.
Customer service skills to provide a positive experience for patients and their families.
Ability to adhere to healthcare laws, regulations, and standards, including HIPAA and patient privacy rights.

Clinical Administrative Coordinator Experience Requirements

Entry-level Clinical Administrative Coordinators typically have at least 1 to 2 years of experience in a healthcare setting.

This could be through internships, part-time roles, or full-time roles in various clinical or healthcare administrative positions.

Experience in medical office management, patient scheduling, or medical billing and coding is particularly advantageous.

Familiarity with Electronic Health Records (EHR) systems and strong computer skills is often a requirement.

Candidates with 3 to 5 years of experience are likely to have had more responsibility in their previous roles.

They may have supervised staff, managed budgets, or been responsible for developing and implementing administrative policies and procedures.

Those with more than 5 years of experience are often seen as ideal candidates for the Clinical Administrative Coordinator role.

These individuals may have extensive experience in managing administrative functions in healthcare settings, ensuring compliance with healthcare regulations, coordinating patient care services, and leading teams.

They may also have some experience with strategic planning and performance improvement initiatives.

In addition, certification from a recognized professional association, such as the Professional Association of Health Care Office Management or the American Health Information Management Association, can be valuable.

A bachelor’s degree in healthcare administration, business, or a related field is often preferred.

Clinical Administrative Coordinator Education and Training Requirements

Clinical Administrative Coordinators generally need a bachelor’s degree in healthcare administration, health services, public health, or a related field.

They should have a solid understanding of medical terminology, healthcare systems, and medical office operations.

Several years of experience in a clinical or administrative role in a healthcare setting is often required.

This experience helps them to understand the nuances of patient care and medical team coordination.

Clinical Administrative Coordinators may also need to possess or obtain certification in Health Information Management or Healthcare Administration.

These certifications provide formal training in medical office procedures, healthcare management, and patient privacy laws.

In some positions, a master’s degree in healthcare administration or a related field may be preferred.

This advanced degree can demonstrate a candidate’s commitment to the field and capacity for leadership.

Continuing education and staying updated with the latest healthcare regulations is also important for this role.

This ensures they can maintain the highest levels of patient care and operate within all legal and ethical guidelines.

Clinical Administrative Coordinator Salary Expectations

A Clinical Administrative Coordinator earns an average salary of $50,102 (USD) per year.

However, the salary can vary based on factors such as experience, the size and type of healthcare facility, and the geographical location.

Clinical Administrative Coordinator Job Description FAQs

What skills does a Clinical Administrative Coordinator need?

A Clinical Administrative Coordinator should have strong organizational and communication skills to handle administrative tasks efficiently and liaise with various healthcare professionals.

They should be detail-oriented to handle patient records accurately and adept at using healthcare management systems.

Additionally, they need to have good customer service skills to interact with patients and their families.

Do Clinical Administrative Coordinators need a degree?

Most Clinical Administrative Coordinators hold a bachelor’s degree in healthcare administration or a related field.

However, some employers may accept candidates with an associate’s degree or high school diploma if they have relevant work experience.

Some roles may also require knowledge of medical terminology, coding, and billing procedures.

What should you look for in a Clinical Administrative Coordinator resume?

Firstly, check for relevant educational qualifications such as a degree in healthcare administration.

Also look for experience in a similar role, as well as familiarity with healthcare systems and software.

Proficiency in medical terminology and coding can be an added advantage.

It’s also important to look for soft skills like communication, organization, and attention to detail.

What qualities make a good Clinical Administrative Coordinator?

A good Clinical Administrative Coordinator is highly organized, able to manage multiple tasks simultaneously and ensure that all administrative duties are completed in a timely manner.

They have excellent communication skills, both written and verbal, to effectively liaise between patients, medical staff, and insurance companies.

They’re also empathetic, demonstrating care and understanding when interacting with patients and their families.

Is it difficult to hire a Clinical Administrative Coordinator?

The difficulty in hiring a Clinical Administrative Coordinator can depend on the specific requirements of the role and the job market.

In general, finding a candidate with the right blend of administrative skills, healthcare knowledge, and patient-centered approach can be challenging.

Offering a competitive salary, good working conditions, and opportunities for career advancement can help attract qualified candidates.

Conclusion

And there we have it.

Today, we’ve delved into the fascinating world of a Clinical Administrative Coordinator.

You might be surprised to know:

It’s not just about managing administrative tasks.

It’s about weaving the fabric of efficient healthcare delivery, one administrative detail at a time.

Armed with our comprehensive Clinical Administrative Coordinator job description template and real-world examples, you’re ready to take the plunge.

But why end your journey here?

Explore further with our job description generator. It’s your ultimate tool for creating meticulously tailored listings or perfecting your resume to the hilt.

Remember:

Every administrative detail is a cog in the larger healthcare machinery.

Let’s shape that future. Together.

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Clinical Administrative Coordinator Job Description [Updated for 2025]

Clinical Administrative Coordinator Duties and Responsibilities