Clinical Trials Assistant Job Description [Updated for 2025]

In the healthcare sector, the demand for Clinical Trials Assistants is continually growing.

As medical advancements progress, the need for skilled individuals who can organize, coordinate, and supervise clinical trials becomes more pressing.

But let’s delve deeper: What’s really expected from a Clinical Trials Assistant?

Whether you are:

• A job seeker trying to understand the core of this role,
• A hiring manager outlining the perfect candidate,
• Or simply fascinated by the complexities of clinical trials,

You’ve come to the right place.

Today, we introduce a customizable Clinical Trials Assistant job description template, designed for convenient posting on job boards or career sites.

Let’s dive right into it.

Clinical Trials Assistant Duties and Responsibilities

Clinical Trials Assistants aid in conducting clinical trials, which are part of the process to test new drugs and medical devices for efficacy and safety.

They are responsible for administrative and scientific tasks which contribute to the overall trial.

The duties and responsibilities of a Clinical Trials Assistant include:

• Assisting in the coordination and administration of clinical trials research studies
• Collecting, transcribing and maintaining clinical trial data and patient information
• Preparing and maintaining documentation and reports for clinical trials
• Assisting with the development of research study budgets
• Organizing, managing and filing clinical trial documentation and reports
• Ensuring compliance with standard operating procedures, FDA regulations and international standards for clinical trial conduct
• Coordinating and scheduling trial participants’ appointments
• Communicating with trial participants and addressing their questions or concerns
• Assisting in the preparation and submission of protocol consent forms, amendments, and serious adverse event reports to ethics committees
• Supporting the implementation of trial protocols, working closely with other clinical staff

 

Clinical Trials Assistant Job Description Template

Job Brief

We are seeking a detail-oriented Clinical Trials Assistant to join our team.

Your role will involve supporting the Clinical Trials Manager in the execution and coordination of clinical trials, ensuring all projects adhere to regulatory and ethical standards.

Our ideal candidate will have previous experience in clinical research, excellent data management skills, and a strong understanding of Good Clinical Practice (GCP) guidelines.

Ultimately, the Clinical Trials Assistant’s role is to ensure the smooth and compliant running of our clinical trials, contributing to the development of safe and effective healthcare solutions.

 

Responsibilities

• Assist in the coordination and administration of clinical trials
• Maintain comprehensive records of all trial documentation
• Prepare and organize patient recruitment materials
• Assist in the development and implementation of patient recruitment strategies
• Monitor trial progress and ensure compliance with protocol
• Collect, process and store patient data in line with GCP
• Coordinate logistics for trial materials and equipment
• Liaise with trial stakeholders including investigators, patients, and sponsors
• Prepare trial status reports and keep all stakeholders informed

 

Qualifications

• Previous experience in a clinical research setting
• Familiarity with GCP and ethical guidelines for clinical research
• Excellent organizational and communication skills
• Ability to handle sensitive and confidential information
• Strong data management skills
• Attention to detail and ability to multitask
• Bachelor’s degree in Life Sciences, Nursing, or related field

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Clinical Trials Assistant
• Work Environment: Office setting within a healthcare facility. Some travel may be required for site visits or conferences.
• Reporting Structure: Reports to the Clinical Trials Manager or Director of Clinical Research.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $45,000 minimum to $65,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Clinical Trials Assistant Do?

Clinical Trials Assistants typically work in the medical and pharmaceutical industries.

They are an integral part of research teams conducting scientific studies to test the efficacy and safety of new drugs or medical treatments.

They are responsible for providing administrative support to Clinical Research Coordinators and Investigators, which may involve tasks like scheduling appointments, maintaining patient records, and managing databases related to the trials.

Clinical Trials Assistants collect and process data, ensure accuracy, and prepare reports based on the results.

They may also assist with participant recruitment and consent procedures, ensuring that all participants are fully informed of the trial process and their rights.

They play a critical role in the coordination and execution of clinical trials, ensuring compliance with study protocols, ethical guidelines, and regulatory requirements.

Moreover, they may also assist in the preparation and handling of trial supplies and materials, and in the management of trial data and results.

Clinical Trials Assistants also liaise with healthcare professionals, patients, and other stakeholders, assisting with site management and monitoring activities.

Their role is crucial in facilitating the smooth running of clinical trials, ensuring the validity and integrity of the data collected.

 

Clinical Trials Assistant Qualifications and Skills

A proficient Clinical Trials Assistant should possess the following skills and qualifications to ensure efficient and effective performance in their role:

• Excellent knowledge of Good Clinical Practice (GCP) guidelines and the ability to adhere to them to ensure the ethical and scientific integrity of clinical trials.
• Strong organizational skills to manage multiple clinical trials and maintain accurate records related to the trials.
• Ability to work in a team and effectively communicate with other healthcare professionals, patients, and their family members.
• Strong attention to detail to ensure all trial procedures are followed as per the trial protocol and all data is accurately collected and reported.
• Ability to handle sensitive information, respecting patient confidentiality at all times.
• Competent in using various data management systems and software for efficient and accurate record keeping and reporting.
• Good interpersonal skills to build strong relationships with trial participants, ensuring their comfort and understanding of the trial process.
• Problem-solving skills to identify and respond to any issues or irregularities that arise during the trial process.

 

Clinical Trials Assistant Experience Requirements

Clinical Trials Assistants typically need to have a minimum of 1 to 2 years of experience in a healthcare or clinical research environment.

This experience could be gained through internships, part-time roles, or even full-time work in a related field such as nursing, medical technology, or laboratory science.

Entry-level Clinical Trials Assistants might also have experience from clinical research courses, where they have learned the fundamentals of clinical trial processes, ethical considerations, data management, and regulatory compliance.

Candidates with more than 3 years of experience may have been involved in a range of clinical trials, gained deeper knowledge of trial protocol development and implementation, and have had direct involvement in patient data collection and management.

Clinical Trials Assistants with more than 5 years of experience are likely to have mastered the technical aspects of clinical trials and may have begun to take on leadership roles.

Such candidates could be ready for a managerial position, overseeing a team of assistants and coordinating multiple trials simultaneously.

In addition to practical experience, many roles require a Clinical Trials Assistant to have relevant certifications, including Good Clinical Practice (GCP) and training in the protection of human research participants.

 

Clinical Trials Assistant Education and Training Requirements

Clinical Trials Assistants typically need a bachelor’s degree in life sciences, nursing, or a related field.

They are required to have a strong understanding of clinical research protocols, regulatory requirements, and the overall clinical trial process.

Knowledge about good clinical practices (GCP) and ethical guidelines is also essential.

Some positions may demand prior experience in clinical research coordination or a similar role, often requiring hands-on experience in data collection, management, and report generation in a clinical environment.

Certification as a Clinical Research Associate (CCRA) or a Clinical Research Coordinator (CCRC) can be beneficial for career advancement and are sometimes preferred by employers.

These certifications can be obtained through organizations such as the Association of Clinical Research Professionals (ACRP) or the Society of Clinical Research Associates (SoCRA).

Additional training in medical terminology, patient recruitment, data collection and data management tools, and ethics in clinical research may also be required.

Master’s degree in Clinical Research, Public Health or other related fields can add value and may be preferred for senior-level positions.

Ongoing training and professional development are crucial in this field due to the continuous evolution of clinical research regulations and best practices.

 

Clinical Trials Assistant Salary Expectations

A Clinical Trials Assistant earns an average salary of $47,861 (USD) per year.

However, this can fluctuate based on factors such as previous experience in the field, the region in which they are working, and the specific company that employs them.

 

Clinical Trials Assistant Job Description FAQs

What skills does a Clinical Trials Assistant need?

A Clinical Trials Assistant needs strong organizational skills to manage multiple tasks and maintain detailed records of trial data.

They also need good interpersonal skills to liaise between patients, researchers, and medical professionals.

A working knowledge of Good Clinical Practice (GCP) guidelines is a must, as well as the ability to work under pressure and meet tight deadlines.

 

Do Clinical Trials Assistants need a degree?

Most positions require a Bachelor’s degree in a life science or a related field.

Relevant work experience, such as experience in clinical research or healthcare, may be accepted in place of educational requirements for some positions.

Some roles may also require a Clinical Research Coordinator (CRC) certification.

 

What should you look for in a Clinical Trials Assistant resume?

Look for a strong educational background in a related life science field and any relevant work experience, particularly in clinical research or healthcare.

Other desirable features can include experience with data entry or management, familiarity with GCP guidelines, and any certifications related to clinical research.

Check if the candidate has experience working with a diverse patient population and a multidisciplinary team.

 

What qualities make a good Clinical Trials Assistant?

A good Clinical Trials Assistant is highly organized, as they will need to manage and track extensive amounts of data.

They need to be meticulous and detail-oriented to ensure the accuracy of this data.

It’s also important that they have strong communication skills, as they will need to liaise between various stakeholders including researchers, patients, and medical professionals.

 

Is it difficult to hire a Clinical Trials Assistant?

Hiring a Clinical Trials Assistant can be challenging due to the specialized nature of the role.

The candidate must have a certain level of educational background, relevant work experience, and a good understanding of clinical research protocols.

It can be difficult to find individuals with the right mix of skills and experience.

Offering competitive salaries and opportunities for professional development can help attract qualified candidates.

 

Conclusion

And there we have it.

Today, we’ve delved into the intricate world of a clinical trials assistant.

Guess what?

It’s not just about paperwork.

It’s about participating in the development of life-changing medical treatments and contributing to the advancement of healthcare.

With our comprehensive clinical trials assistant job description template and real-life examples, you’re fully equipped to take the next step.

But why stop here?

Go further with our job description generator. It’s your ultimate tool for creating detailed job listings or enhancing your resume to perfection.

Remember:

Every task you undertake as a clinical trials assistant plays a crucial role in the grand scheme of medical advancements.

Let’s revolutionize healthcare. Together.

How to Become a Clinical Trials Assistant (Complete Guide)

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