Coffee Event Coordinator Job Description [Updated for 2025]

In the bustling world of specialty beverages, the focus on Coffee Event Coordinators has never been greater.

As the appreciation for coffee culture expands, the demand for skilled professionals who can plan, manage, and promote exceptional coffee events grows stronger.

But what exactly is expected of a Coffee Event Coordinator?

Whether you are:

• A job seeker looking to brew a career in this unique role,
• A hiring manager crafting the perfect job profile,
• Or simply a coffee enthusiast curious about the behind-the-scenes of coffee event planning,

You’ve come to the right place.

Today, we present a tailor-made Coffee Event Coordinator job description template, designed for effortless posting on job boards or career websites.

Let’s dive right in.

Coffee Event Coordinator Duties and Responsibilities

Coffee Event Coordinators are responsible for planning, organizing, and coordinating various coffee-related events, such as coffee tastings, barista championships, coffee festivals, and trade shows.

They need to ensure that all aspects of these events are executed smoothly and successfully.

Coffee Event Coordinators have the following duties and responsibilities:

• Plan, organize, and manage all aspects of coffee events, including selecting venue, arranging for equipment, and coordinating logistics
• Collaborate with vendors, sponsors, and coffee companies to plan event details and ensure their needs are met
• Develop and manage event budgets, negotiate contracts, and ensure that all financial obligations are met
• Create and implement event marketing plans to attract attendees and sponsors
• Coordinate event set-up, tear down, and follow-ups
• Ensure compliance with health and safety regulations
• Coordinate with baristas, judges, and event staff to ensure a smooth flow of activities during the event
• Manage attendee registration, ticketing, and attendee inquiries
• Handle any unexpected issues or emergencies that may arise during the event
• Collect and analyze feedback from participants to improve future events
• Stay current with coffee industry trends, new products, and coffee brewing techniques

 

Coffee Event Coordinator Job Description Template

Job Brief

We are looking for a dedicated Coffee Event Coordinator to plan, organize, and manage coffee-related events.

Responsibilities include coordinating with vendors and suppliers, organizing event logistics, and ensuring that all activities are executed smoothly.

The ideal candidate has a passion for coffee, exceptional organizational skills, and experience in event planning.

Ultimately, the Coffee Event Coordinator’s role is to deliver memorable events that meet the highest standards of coffee presentation and service.

 

Responsibilities

• Plan, organize, and manage all coffee-related events from start to finish.
• Coordinate with vendors, suppliers, and entertainers.
• Manage event logistics, including transportation and event locations.
• Negotiate contracts with vendors to achieve the most favorable terms.
• Manage budgets and ensure events stay within cost projections.
• Oversee event happenings and act quickly to resolve problems.
• Ensure all events comply with relevant regulations and quality standards.
• Evaluate event’s success and submit reports.

 

Qualifications

• Proven experience as an event coordinator or similar role.
• Knowledge of the coffee industry, including brewing techniques, coffee blends, and presentation styles.
• Strong vendor management skills.
• Excellent organizational and project management skills.
• Exceptional communication and negotiation abilities.
• A keen eye for detail and problem-solving skills.
• BSc/BA in PR, marketing, hospitality management, or related field is preferred.

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities
• Coffee tasting and brewing workshops

 

Additional Information

• Job Title: Coffee Event Coordinator
• Work Environment: Office setting with frequent travel to event locations. Some weekend and evening work may be required during events.
• Reporting Structure: Reports to the Event Manager.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $45,000 minimum to $65,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Coffee Event Coordinator Do?

A Coffee Event Coordinator typically works for coffee companies, event management firms, or independently as contractors.

Their primary role is to plan, organize and execute coffee-centric events such as coffee tastings, barista championships, coffee farm tours, and coffee-themed seminars or festivals.

They handle logistics, which includes selecting event locations, arranging for equipment, coordinating with suppliers for coffee beans and brewing equipment, and setting up the event space.

The Coffee Event Coordinator also manages the event schedule, ensures that all participants adhere to the guidelines and that all activities happen on time.

In addition to this, they might be responsible for promoting the event through various marketing channels, generating interest and attracting attendees.

The success of the event is often measured by the satisfaction of the attendees, participants, and sponsors, making customer service skills vital for this role.

They may also work with other event professionals such as sound and light technicians, caterers, and marketing teams to ensure the event runs smoothly and successfully.

Post-event, they often gather feedback, analyze event success, and make note of areas for improvement for future events.

 

Coffee Event Coordinator Qualifications and Skills

A Coffee Event Coordinator should have the skills and qualifications to align with the job requirements, such as:

• Strong planning and organizational skills to coordinate all aspects of an event, including venue selection, catering, and promotion
• Sound knowledge and understanding of the coffee industry, including the various types of coffee, brewing methods, and the latest trends
• Excellent interpersonal and communication skills to interact with clients, vendors, and team members effectively
• Ability to multitask and manage time efficiently, overseeing several aspects of event coordination simultaneously
• Strong problem-solving abilities to swiftly and efficiently handle any issues that may arise during the planning or execution of the event
• Customer service skills to ensure all attendees have a positive experience, addressing any concerns promptly and professionally
• Ability to work under pressure and adapt to changing circumstances while maintaining a high level of professionalism
• Negotiation skills to effectively work with vendors and service providers, ensuring that the event stays within budget

 

Coffee Event Coordinator Experience Requirements

For the role of a Coffee Event Coordinator, candidates should generally have at least one to two years of experience in event planning or coordination, preferably within the food and beverage industry.

This experience can come from organizing small to medium-sized events, such as coffee tastings, seminars, or trade shows.

Additionally, experience with customer service or public relations is highly beneficial, as these roles require strong interpersonal and communication skills.

A background in sales or marketing can also be advantageous, as promoting the event to potential attendees or sponsors is a key part of the job.

Candidates should also have experience working with coffee, either in a barista role or a managerial position at a café or coffee shop.

This provides the necessary knowledge of different coffee types, brewing techniques, and presentation methods needed to successfully organize a coffee event.

For those with more than 5 years of experience in event planning and coordination, they may be ready to take on larger events or to oversee a team of event coordinators.

This level of experience often comes with a strong network of contacts in the coffee industry, which can be invaluable in securing sponsors, exhibitors, and attendees.

Finally, having professional certifications, such as those offered by the Specialty Coffee Association or the Event Planning Association, can further demonstrate a candidate’s qualifications and commitment to the industry.

 

Coffee Event Coordinator Education and Training Requirements

A Coffee Event Coordinator typically requires a bachelor’s degree in event management, hospitality, business management or a related field.

They should have a broad understanding of the coffee industry and experience in organizing events.

Some coordinators may even have a background in culinary arts, which can be beneficial in planning coffee-themed events.

Being knowledgeable about different types of coffee, brewing methods, and the history and culture of coffee is critical.

This could be acquired through formal education, self-study, or experience working in the coffee industry.

Many employers also value experience, which can be gained through internships or volunteering in events, particularly those related to food and beverages.

Possessing certifications related to event management, such as Certified Meeting Professional (CMP) or Certified Special Events Professional (CSEP), could be an added advantage.

In addition, certain soft skills like communication, organization, and problem-solving skills are vital for a Coffee Event Coordinator.

Continuous learning and staying updated about the latest trends in the coffee industry can further enhance the career prospects of a Coffee Event Coordinator.

 

Coffee Event Coordinator Salary Expectations

The average salary for a Coffee Event Coordinator is $49,000 (USD) per year.

The actual income can fluctuate depending on factors such as experience in the field, the size and prestige of the event, and the location of the event.

 

Coffee Event Coordinator Job Description FAQs

What skills does a Coffee Event Coordinator need?

A Coffee Event Coordinator needs strong organizational and planning skills to manage all aspects of an event.

They should possess excellent communication skills to coordinate with vendors, staff, and participants.

Knowledge of coffee and its culture is crucial.

They should also have good problem-solving skills to handle any issues that might arise during the event.

 

Does a Coffee Event Coordinator need a degree?

While a degree is not always necessary, having a Bachelor’s Degree in Event Management, Hospitality or related field can be beneficial.

Relevant experience in organizing and coordinating events, particularly in the coffee industry, is often more important.

Some coordinators might also have certificates from coffee training programs, which demonstrate their knowledge of coffee.

 

What should you look for in a Coffee Event Coordinator resume?

When reviewing a Coffee Event Coordinator resume, check for experience in event planning and coordination.

Any experience specifically in coffee events, such as barista competitions or coffee tastings, is a huge plus.

Look for evidence of strong organizational and communication skills.

Certificates from coffee training programs or a background in the coffee industry can also be beneficial.

 

What qualities make a good Coffee Event Coordinator?

A good Coffee Event Coordinator is passionate about coffee and enjoys bringing people together.

They should be detail-oriented to ensure every aspect of the event is well-planned.

They must be able to handle stress and solve problems quickly and effectively.

A good Coffee Event Coordinator is also able to communicate effectively with diverse groups of people, from event participants to vendors and staff.

 

What are the challenges in hiring a Coffee Event Coordinator?

Hiring a Coffee Event Coordinator can be challenging as it requires a unique blend of skills.

The ideal candidate needs to have a deep understanding of coffee as well as strong event planning skills.

They also need to be a good communicator and problem solver.

Finding a candidate with all these skills and relevant experience can be difficult.

 

Conclusion

And there you have it.

Today, we’ve given you a sneak peek into what it truly means to be a Coffee Event Coordinator.

Surprise, surprise?

It’s not just about brewing coffee.

It’s about orchestrating the perfect blend of caffeine and connection, one event at a time.

Armed with our ready-to-use Coffee Event Coordinator job description template and real-world examples, you’re ready to take your next step.

But don’t stop at this point!

Explore further with our job description generator. It’s your essential tool for crafting perfect job listings or polishing your resume to perfection.

Just remember:

Every coffee event coordinated is part of a larger narrative.

Let’s brew that story. Together.

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