Communications Secretary Job Description [Updated for 2025]

In the era of information, the role of Communications Secretary has never been more vital.

As the landscape of communication evolves, the demand for skilled individuals who can effectively manage, enhance, and protect our communication systems increases.

But let’s delve deeper: What’s truly expected from a Communications Secretary?

Whether you are:

• A job seeker trying to understand the nuances of this role,
• A hiring manager outlining the perfect candidate,
• Or simply fascinated by the intricacies of the communication field,

You’ve landed on the right page.

Today, we present a customizable Communications Secretary job description template, created for straightforward posting on job boards or career sites.

Let’s dive in.

Communications Secretary Duties and Responsibilities

Communications Secretaries play a crucial role in managing and disseminating information within an organization.

They ensure clear and effective communication internally and externally, supporting a company’s public relations and marketing efforts.

Their primary responsibilities include:

• Developing and implementing communication strategies for the organization
• Managing internal communications (memos, newsletters, etc.) to ensure all staff are informed of company developments
• Preparing and editing organizational publications, including newsletters, brochures and reports
• Organizing and managing content on the company’s website and social media platforms
• Coordinating public relations activities and events
• Handling incoming and outgoing correspondence, including emails, faxes and post
• Maintaining the company’s databases and contact lists
• Assisting in the organization and execution of events, meetings or conferences
• Facilitating effective communication between different departments within the organization
• Tracking, analyzing and reporting on communication performance metrics

 

Communications Secretary Job Description Template

Job Brief

We are looking for a competent Communications Secretary to manage and improve all aspects of our communications.

The ideal candidate will be responsible for creating, implementing, and overseeing communications programs that effectively describe and promote the organization and its products.

The Communications Secretary will be involved in tasks such as writing, editing, and producing materials, coordinating events, and maintaining a public relations program.

As such, strong written and verbal communication skills are essential.

 

Responsibilities

• Develop and implement communications strategies
• Manage internal communications (memos, newsletters etc.)
• Coordinate, manage and attend public relations events
• Facilitate the flow of information in the company
• Edit and update promotional materials and publications (brochures, videos, social media posts etc.)
• Prepare detailed media activity reports
• Manage relationships with media vendors and publishers to ensure collaboration in promotional activities
• Track media coverage and follow industry trends
• Prepare briefing materials
• Coordinate scheduling and logistics

 

Qualifications

• Proven experience as a Communications Secretary or similar role
• Excellent communication (oral and written) and presentation skills
• Outstanding organizational and planning abilities
• Proficient command of English
• Proficient in MS Office; familiarity with design software (e.g. Photoshop, InDesign) and content management systems is a plus
• BSc/BA in public relations, communications or relevant field

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Paid time off
• Training opportunities
• Wellness programs

 

Additional Information

• Job Title: Communications Secretary
• Work Environment: Office setting with occasional travel for events and meetings
• Reporting Structure: Reports to the Communications Director or Manager
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $45,000 minimum to $75,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Communications Secretary Do?

A Communications Secretary typically works for organizations across a variety of industries, including government agencies, non-profit organizations, and private businesses.

Their primary responsibility is managing and coordinating all internal and external communications.

This involves developing communication strategies, drafting press releases, preparing informational materials, and managing public relations issues.

They work closely with other team members, particularly those in marketing, public relations, and management roles, to ensure that all communications are consistent and reflect the organization’s goals and brand image.

A Communications Secretary also handles inquiries from the public and the media, and may be responsible for organizing and coordinating press conferences or other events.

They are often responsible for maintaining the organization’s website, social media accounts, and other digital platforms, ensuring that all content is up-to-date and consistent with the organization’s message.

In addition, they may also play a role in internal communications within the organization, developing newsletters, emails, and other forms of communication to keep employees informed about company news and updates.

Overall, the role of a Communications Secretary is to ensure clear, effective communication both within and outside of their organization.

 

Communications Secretary Qualifications and Skills

A proficient Communications Secretary should possess a range of skills and qualifications that align with your job description, such as:

• Excellent written and verbal communication skills to interact effectively with diverse groups of people, and to produce clear and concise reports, memos, and letters.
• Organizational skills to manage multiple tasks, deadlines, and priorities effectively and efficiently.
• Ability to handle sensitive and confidential information with discretion.
• Technical proficiency in using various software applications like Microsoft Office Suite, email platforms, and other communication tools.
• Interpersonal skills to maintain positive relationships with colleagues, superiors, and external contacts.
• Detail-oriented to ensure accurate dissemination of information.
• Problem-solving skills to anticipate, identify, and address issues and conflicts that may arise.
• Knowledge of modern office procedures and methods including telephone communications, office systems, and record-keeping.
• Ability to work independently and as part of a team, demonstrating initiative and self-direction.

 

Communications Secretary Experience Requirements

For the role of a Communications Secretary, relevant experience typically includes a background in administrative tasks, public relations, journalism, or related fields.

Entry-level Communications Secretary candidates often have 1 to 2 years of experience which may have been gained through internships or part-time roles in administrative, communications, or PR departments.

Exposure to tasks such as drafting memos, managing schedules, and interacting with media or public figures can be beneficial.

Candidates with more than 3 years of experience may have developed their skills and knowledge in roles such as Communications Officer, Public Relations Assistant, or Administrative Assistant.

They would have gained substantial experience in managing media relations, content creation, and event coordination.

Those with more than 5 years of experience in the field usually have a proven track record in strategic communications and could have leadership experience.

They may have worked in senior roles like Communications Manager or Public Relations Manager, and may be prepared for advanced responsibilities that include overseeing communication strategies, supervising team members, and ensuring a consistent and positive image for the organization.

In addition to work experience, a Communications Secretary must demonstrate excellent writing and verbal communication skills, attention to detail, and the ability to handle sensitive information discreetly.

 

Communications Secretary Education and Training Requirements

Communications Secretaries typically have a bachelor’s degree in communications, business administration, public relations or a related field.

A strong background in written and oral communication, organization, and multitasking is essential for this role.

Secretaries often need to manage numerous tasks at once, and being able to communicate effectively is key.

Some roles may require Communications Secretaries to have a master’s degree in business administration or a communication-related field.

This is especially true for those aiming for roles in larger organizations or those in highly specialized industries.

Familiarity with a range of software applications, such as Microsoft Office Suite, and digital communication tools is typically expected.

A certification in business communication, public relations or administration might also be beneficial.

This can indicate a candidate’s dedication to their profession and willingness to keep up-to-date with the latest trends and advancements in communication.

Work experience, such as internships or entry-level positions in office settings, can be beneficial for gaining the practical skills needed in this role.

Many employers value hands-on experience and the ability to handle the demands of the job.

Finally, most employers require excellent interpersonal skills, as Communications Secretaries often act as the initial point of contact between the public and the organization.

 

Communications Secretary Salary Expectations

A Communications Secretary earns an average salary of $40,320 (USD) per year.

This salary can vary depending on factors such as experience, skill level, geographical location, and the type of organization they work for.

 

Communications Secretary Job Description FAQs

What skills does a Communications Secretary need?

A Communications Secretary should have excellent written and verbal communication skills, as their job primarily involves transmitting information within the organization.

They should also have good organization skills to handle various duties, from scheduling meetings to filing documents.

Being proficient in technology, particularly in word processing and presentation software, is also essential.

Lastly, they should be adept at multitasking and be able to work under pressure.

 

What education does a Communications Secretary need?

Communications Secretaries typically need at least a high school diploma or equivalent.

However, a bachelor’s degree in Communications, English, Business, or a related field can be beneficial.

Some roles may require specific technical skills or certifications, such as proficiency in Microsoft Office or other business software.

 

What should you look for in a Communications Secretary resume?

A Communications Secretary’s resume should demonstrate experience in administrative roles, preferably within a communications or public relations department.

The resume should highlight skills such as scheduling, document management, writing, and technology proficiency.

It’s also valuable to look for evidence of good interpersonal and communication skills.

 

What qualities make a good Communications Secretary?

A good Communications Secretary is organized, detail-oriented, and has strong interpersonal skills.

They should be able to manage multiple tasks and deadlines, and be comfortable communicating with various levels of an organization.

They should also be proactive, able to anticipate needs before they arise, and be able to maintain confidentiality when dealing with sensitive information.

 

Do Communications Secretaries have a lot of interaction with others?

Yes, Communications Secretaries typically interact with a wide range of individuals in their role.

This can include other employees within the organization, clients, vendors, or external stakeholders.

They must be comfortable communicating professionally with all these individuals, both in writing and verbally.

 

Conclusion

And there you have it.

Today, we’ve revealed the realities of being a Communications Secretary.

And guess what?

It’s not just about taking notes or sending emails.

It’s about bridging gaps, conveying messages, and shaping the narrative, one word at a time.

With our comprehensive Communications Secretary job description template and real-world examples, you’re ready to take the next step.

But why stop there?

Dig deeper with our job description generator. It’s your stepping stone to creating detailed, precise job listings or honing your resume to perfection.

Remember:

Every word communicated is a part of a larger narrative.

Let’s shape that narrative. Together.

How to Become a Communications Secretary (Complete Guide)

Stress-Free Success: Easy Jobs That Pay More Than You’d Guess!

Living the Dream: High-Paying Remote Jobs That Are Not a Myth!

Eccentric Employment: The Weirdest Ways to Make a Living

A Leap of Faith: The Breathtaking World of Hazardous Work