Contract Administrator Intern Job Description [Updated for 2025]

In the age of complex business transactions, the demand for contract administrators is rapidly growing.

As business operations evolve, the need for skilled individuals who can negotiate, manage, and oversee contracts becomes more critical.

But let’s delve deeper: What’s truly expected from a contract administrator intern?

Whether you are:

• An aspiring intern aiming to understand the intricacies of this role,
• A hiring manager outlining the perfect intern candidate,
• Or simply curious about the day-to-day activities of contract administration,

You’ve landed on the right page.

Today, we unveil a customizable contract administrator intern job description template, designed for effortless posting on job boards or career sites.

Let’s get started.

Contract Administrator Intern Duties and Responsibilities

Contract Administrator Interns provide support to the Contract Administration team by assisting with various administrative and operational tasks.

They are involved in the initial stages of contract development and play a crucial role in maintaining and updating contract files.

Their duties and responsibilities include:

• Assisting with the preparation and review of contracts
• Helping to ensure that contracts comply with legal requirements and company policies
• Tracking and documenting changes and updates to active contracts
• Assisting in the negotiation of contract terms with clients and vendors
• Helping to resolve any contractual issues that may arise
• Maintaining detailed contract files and databases for easy retrieval and reference
• Supporting the Contract Administration team in the management of contract renewal processes
• Communicating with relevant parties to ensure contract execution and fulfillment
• Providing administrative support such as data entry and filing
• Assisting with ad hoc projects as required by the Contract Administration team

 

Contract Administrator Intern Job Description Template

Job Brief

We are seeking a motivated and detail-oriented Contract Administrator Intern to assist our Contracts team.

The Intern’s responsibilities include preparing contract drafts, reviewing and negotiating contract terms, and ensuring the company’s compliance with contractual obligations.

Our ideal candidates are pursuing a degree in Business Administration, Law or a related field, and have a basic understanding of contract law.

A successful Contract Administrator Intern should be able to analyze contracts with a keen eye for detail, demonstrate excellent problem-solving skills, and possess strong organizational skills.

 

Responsibilities

• Assist in preparing and reviewing contracts
• Help in negotiating contract terms with internal and external business partners
• Perform administrative duties, such as filing and maintaining contractual documents
• Assist in ensuring that the company is in compliance with all contractual obligations
• Support in preparing and presenting reports on the status of contracts
• Conduct research to support contract audits and negotiations
• Help in analyzing potential risks involved with specific contract terms

 

Qualifications

• Currently pursuing a degree in Business Administration, Law or a related field
• Basic understanding of contract law
• Excellent analytical and problem-solving skills
• Strong organizational skills with the ability to manage multiple tasks
• Strong written and verbal communication skills
• Proficient in Microsoft Office Suite

 

Benefits

• Internship certification upon successful completion
• Experience in a professional work environment
• Opportunity to learn from experienced professionals
• Potential for job offer after completion of the internship

 

Additional Information

• Job Title: Contract Administrator Intern
• Work Environment: Office setting. Some remote work may be possible.
• Reporting Structure: Reports to the Contract Administrator or Contracts Manager.
• Stipend: The internship is unpaid. However, a stipend may be provided to cover transportation and meal costs.
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Internship
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Contract Administrator Intern Do?

A Contract Administrator Intern typically works under the supervision of a Contract Manager or a Senior Contract Administrator in various industries such as construction, legal firms, or in the public sector.

They assist in managing contracts, from the initial drafting to the final implementation.

They are involved in various steps of contract creation and execution, including researching contractual clauses, checking details, and ensuring that all contracts are compliant with local and federal laws.

Their job also includes maintaining contract databases, tracking contract deadlines, and updating relevant parties about any upcoming renewal or termination dates.

They may assist in negotiating terms, conditions, and pricing, as well as developing strategies to resolve contractual and legal disputes.

They also help in coordinating with all the departments involved in the contract process, ensuring all the necessary documentation is completed, and helping with presentations related to contracts.

This role is about learning and gaining experience, so Contract Administrator Interns are expected to be proactive in learning about contract administration principles and best practices.

They are also expected to learn and adapt quickly, pay attention to detail, and have good communication skills.

 

Contract Administrator Intern Qualifications and Skills

A competent Contract Administrator Intern should possess a combination of hard skills, soft skills, and industry knowledge to support effective contract administration, including:

• Basic understanding of contract law and regulations to assist in reviewing, interpreting, and managing contracts accurately.
• Strong communication skills to effectively relay information between all parties involved in a contract, and to discuss any issues or changes needed.
• Excellent organizational skills to manage multiple contracts simultaneously, keeping track of deadlines, renewal dates, and other important milestones.
• Analytical skills to evaluate contract performance, identify any issues, and suggest solutions to improve efficiency and effectiveness.
• Detail-oriented and accuracy in documenting contract agreements, amendments, and renewals.
• Collaboration skills to work well with other team members and stakeholders involved in the contract process.
• Proficiency in MS Office and contract management software to manage contract data, conduct analyses, and generate reports.
• Problem-solving skills to identify and resolve contract-related issues promptly and effectively.

 

Contract Administrator Intern Experience Requirements

Contract Administrator Interns are typically students who are pursuing a degree in Business Administration, Finance, Law or related fields.

Due to the nature of this being an intern role, there are usually no specific years of experience required, although any relevant experience through academic projects or previous internships could be beneficial.

Interns may have gained experience in areas such as contract drafting, negotiation, risk management or financial analysis during their coursework.

They should also have a solid understanding of contract law principles.

Candidates who have had exposure to contract management software or other relevant computer applications are often preferred.

Any experience in a legal or administrative role, even if not directly related to contract administration, can also provide valuable transferable skills.

Since this is an intern role, employers primarily look for potential rather than extensive experience.

Therefore, attributes such as attention to detail, good communication skills, and problem-solving abilities can also be considered as part of the experience requirements.

 

Contract Administrator Intern Education and Training Requirements

Contract Administrator Interns typically need to be pursuing a bachelor’s degree in Business Administration, Contract Management, Finance, or a related field.

They are required to have a basic understanding of contract laws and regulations, as well as excellent organizational and analytical skills.

Familiarity with data analysis and financial forecasting can be beneficial.

As the role also involves dealing with stakeholders, strong communication and negotiation skills are essential.

Some internships might require students to have completed specific coursework in areas such as business law, contract negotiation, or procurement.

Although not required, certifications such as Certified Professional Contracts Manager (CPCM) or Certified Federal Contracts Manager (CFCM) can also be advantageous and provide a solid foundation for a career in contract management.

Internships provide a platform for candidates to apply their academic knowledge in a practical setting, enhancing their skills and providing invaluable industry experience.

 

Contract Administrator Intern Salary Expectations

A Contract Administrator Intern can expect to earn an average salary of $20 (USD) per hour.

However, the earnings may vary based on the intern’s level of education, previous experience in the field, and geographical location.

 

Contract Administrator Intern Job Description FAQs

What skills does a Contract Administrator Intern need?

Contract Administrator Interns should possess strong communication and organizational skills for managing multiple contracts at once.

They should be detail-oriented to meticulously review contract details and ensure compliance.

Basic knowledge of contract law, negotiation skills, and the ability to work in a team are also required.

Proficiency in using contract management software could be an added advantage.

 

Do Contract Administrator Interns need a degree?

While this may depend on the organization, typically Contract Administrator Interns are expected to be pursuing or have completed a degree in business, law, or related fields.

Some positions may require specific coursework or exposure to contract law or business negotiations.

 

What should you look for in a Contract Administrator Intern resume?

Look for candidates who demonstrate strong organizational skills, attention to detail, and the ability to multitask.

Prior experience in an administrative role, even if not directly related to contracts, can be beneficial.

Coursework or knowledge in areas of law, business, or contract management should also be highlighted.

 

What qualities make a good Contract Administrator Intern?

A good Contract Administrator Intern is detail-oriented and diligent, with strong communication skills.

They should be comfortable working in a team environment and possess a strong sense of responsibility.

A proactive attitude and the ability to anticipate potential contractual issues can also be beneficial.

 

What are the daily duties of a Contract Administrator Intern?

Typically, a Contract Administrator Intern may assist in reviewing contracts, ensuring compliance with company policies and legal requirements, maintaining contract documentation, and communicating contract-related information to all stakeholders.

They may also help in the negotiation and renewal of contracts under the supervision of a senior administrator or manager.

 

Conclusion

There you have it.

Today, we’ve unraveled the complexities of what it truly means to be a Contract Administrator Intern.

And guess what?

It’s not just about managing contracts.

It’s about paving the way to successful business deals, one contract at a time.

Armed with our handy Contract Administrator Intern job description template and real-world examples, you’re ready to take the next step.

But why stop there?

Dig deeper with our job description generator. It’s your secret weapon to crafting precise job listings or refining your resume to absolute perfection.

Remember:

Every contract is a stepping stone to greater business success.

Let’s navigate this journey. Together.

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