How to Become a Contract Administrator Intern (Seal Deals with Skills!)
If you’ve ever dreamed of managing contracts that shape business operations or wondered what it takes to become a contract administrator intern, you’re in the right place.
In this guide, we’ll explore the EXACT steps you need to take to kick-start your career as a contract administrator intern. We’ll talk about:
- The skills you need.
- The education that can help you get there.
- How to land a job as a contract administrator intern.
So, whether you’re a business novice or an individual with a keen eye for contractual detail looking to upskill, stay tuned.
We’re about to decipher the pathway to becoming a contract administrator intern.
Let’s get started!
Steps to Become a Contract Administrator Intern
Step 1: Understand the Role of a Contract Administrator
Understanding the role of a Contract Administrator is the first step towards becoming a Contract Administrator Intern.
This role involves managing contracts that a company enters into with clients, vendors, partners, or employees.
It includes tasks such as drafting contracts, negotiating terms, ensuring compliance with the terms and conditions, as well as documenting and agreeing on any changes or amendments that may arise during the contract’s implementation or execution.
As an intern, you will be working closely with a senior contract administrator or the legal team, assisting them in their tasks and gaining valuable insights about the job.
You will likely be involved in reviewing, preparing, and revising contracts, ensuring that all contracts adhere to company policies and legal requirements.
Start by researching online, reading job descriptions, and speaking to professionals in the field to gain a comprehensive understanding of the role.
Understanding the role’s responsibilities, skills required, and challenges will help you determine if this career path aligns with your interests and goals.
Remember, a good Contract Administrator needs to have excellent attention to detail, strong negotiation and communication skills, and a solid understanding of business law and principles.
Step 2: Pursue Relevant Education
A bachelor’s degree in business administration, contract management, or a related field is typically required for a contract administrator intern position.
However, some companies may also accept candidates studying law or finance.
This will provide you with a solid foundation of knowledge in business practices, contract law, project management, and financial analysis, which are all essential skills for this role.
During your education, consider taking courses on contract law, negotiation, and procurement.
These courses will provide a deeper understanding of the contract administration process, including preparing, negotiating, and reviewing contracts.
It’s also beneficial to pursue internships in related fields during your education.
This will not only provide practical experience but also give you an opportunity to understand the workings of an organization and its approach to contract management.
Furthermore, consider joining student organizations related to business or contract management.
This can help you network with other professionals and could potentially lead to job opportunities after graduation.
This step is crucial as it will equip you with the necessary knowledge and skills to efficiently handle contracts and understand the dynamics of business transactions.
It will also prepare you for the complexities of the role and the responsibilities it entails.
Step 3: Gain Familiarity with Contract Law and Procurement
In order to fulfill the role of a Contract Administrator Intern effectively, it is crucial to have a solid understanding of contract law and procurement processes.
This includes studying and understanding different types of contracts and their legal implications.
You should aim to understand the key terms, interpretations, and legal stipulations that are often included in contracts.
Procurement knowledge is equally important because it involves understanding the purchasing process of goods or services, which often involves contracts.
Be sure to familiarize yourself with different procurement methods, such as competitive bidding, direct purchase, and negotiation.
If you are currently pursuing your bachelor’s or associate’s degree, consider taking related courses or electives in these areas.
You can also get a head start by reading books and resources, attending seminars or workshops, or taking online courses related to contract law and procurement.
Having a thorough understanding in these areas can make you a valuable asset in the role of a Contract Administrator Intern, and it can also pave the way for further career advancement.
Remember that this role often acts as a bridge between different parties in a business transaction, so knowledge in these areas will help you navigate and manage contracts effectively.
Step 4: Develop Organizational and Communication Skills
As a Contract Administrator Intern, it is crucial to develop strong organizational and communication skills.
In the realm of contracts, a lot can be happening at once, with various documents, deadlines, and stakeholders to manage.
To excel in this role, you must be able to prioritize tasks, keep track of various details, and plan your time efficiently.
You can build these skills through your coursework, extracurricular activities, or part-time jobs.
Good communication skills, both written and oral, are also vital in this role.
As an intern, you will often be tasked with drafting contract terms and conditions, communicating with different departments, and negotiating with vendors.
Therefore, you should be able to articulate your thoughts clearly, write concisely, and negotiate effectively.
Consider taking public speaking, writing, or negotiation classes to improve these skills.
Moreover, participating in role-plays or debates, or joining organizations where you can practice and improve your communication skills can be beneficial.
These skills will not only aid in your internship but will also be crucial in your future career as a Contract Administrator.
Step 5: Learn About Contract Management Software
In the role of a Contract Administrator Intern, proficiency in using contract management software is integral.
These tools are designed to streamline the process of managing and storing contracts, and as such, learning about them should be a priority.
This includes understanding the functionalities of software such as the creation of contracts, tracking of contracts, setting reminders for important dates and contract renewals, and maintaining a contract database.
Some of the popular contract management software you can start learning about are SAP Ariba, Concord, and ContractWorks.
These tools often come with user manuals or tutorials, making the learning process easier.
Moreover, gaining proficiency in this software will not only make you more efficient in your role as a Contract Administrator Intern but also add value to your resume.
Often, employers look for candidates who are already familiar with these tools, as it can significantly reduce the training period.
Remember to practice using these tools regularly and don’t hesitate to ask for help if you encounter any difficulties.
The ability to navigate and use these tools effectively could greatly enhance your effectiveness and efficiency in the role of a Contract Administrator Intern.
Step 6: Secure an Internship in Contract Administration
At this point in your path to becoming a Contract Administrator, securing an internship is of utmost importance.
It gives you an opportunity to learn directly from professionals in the field and to apply the theoretical knowledge you have gained during your studies.
Internships offer you practical exposure to the world of contract administration and a chance to develop and hone your skills in a real-world setting.
Start by researching companies that offer internships in Contract Administration.
Look for organizations that align with your career goals.
It could be governmental organizations, non-profit organizations, or private sector companies.
Once you have a list, prepare your resume and cover letters, tailoring them specifically for each organization.
Leverage your university’s career services, job fairs, and networking events to explore possible opportunities.
Online job boards and LinkedIn can also be valuable resources in your search.
Remember, the objective of an internship is to gain hands-on experience and develop industry connections.
Use this opportunity to ask questions, learn about different types of contracts, and understand the nuances of the negotiation and execution process.
The experience you gain during your internship will prove invaluable when you start applying for full-time roles in contract administration.
Step 7: Gain Exposure to Contract Negotiation and Review
As a Contract Administrator Intern, one key area of development is to gain exposure to contract negotiation and review.
This involves understanding the key terms and conditions in a contract, identifying potential risks, and ensuring that the contract is compliant with legal requirements and company policies.
Start by familiarizing yourself with common contract language and terms.
This could be done through online courses or through reading and reviewing sample contracts.
Be aware of different types of contracts that are relevant to your industry, such as procurement contracts, service contracts, or partnership agreements.
Next, seek out opportunities to observe and participate in contract negotiations.
This could be through your internship, where you might have the chance to sit in on negotiations and even assist in preparing for them.
Take note of how experienced contract administrators handle difficult situations and negotiate favorable terms.
Being able to effectively review contracts involves a keen attention to detail and a deep understanding of your company’s business and legal needs.
Practice reviewing contracts for clarity, accuracy, and comprehensiveness.
Take note of any ambiguities or potential issues, and learn how to draft amendments or revisions to address these.
The more exposure you can gain to contract negotiation and review during your internship, the better prepared you will be for a full-time role as a Contract Administrator.
Step 8: Network with Contract Management Professionals
As you progress in your journey to become a contract administrator intern, networking with industry professionals plays a crucial role.
Attend industry events, meetings, and workshops where you can meet contract management professionals.
These can be excellent opportunities to understand the profession better, learn about the latest trends, and gain insights from those already in the field.
Join professional organizations such as the National Contract Management Association (NCMA), which can provide you with further networking opportunities, as well as access to seminars, webinars, and training materials.
Joining online professional forums and platforms like LinkedIn can also be beneficial.
Networking not only helps you to learn more about your chosen career but also to discover internships, job openings, and establish professional relationships that could lead to future job opportunities.
As an aspiring contract administrator, building a strong network can be an essential step in landing your first internship and successfully advancing in your career.
Step 9: Join Professional Organizations and Forums
Joining professional organizations and forums is a critical step towards advancing your career as a Contract Administrator Intern.
There are numerous industry-specific groups that you can join, such as the National Contract Management Association (NCMA) or the International Association for Contract & Commercial Management (IACCM).
These groups offer networking opportunities, access to resources like training and certification programs, and industry trends and news updates.
Forums and online communities also offer a great platform to connect with peers and seasoned professionals.
LinkedIn groups, Quora spaces, or Reddit threads related to contract management are good places to start.
They can help you gain insights into real-world challenges, solutions, and emerging trends in contract administration.
Participating in these groups and forums will help you stay up-to-date with industry changes, learn from experienced professionals, and build a strong professional network.
Remember, active participation is key – ask questions, share insights, and contribute to discussions.
This will not only enhance your knowledge but also increase your visibility in the field.
Step 10: Get Certified in Contract Management (Optional)
If you have gained significant experience as a Contract Administrator Intern and are interested in advancing your career, you may consider getting a certification in contract management.
This is optional, but it can give you an edge over others in your field.
There are several contract management certifications available, such as Certified Federal Contracts Manager (CFCM), Certified Professional Contracts Manager (CPCM), and Certified Commercial Contracts Manager (CCCM), all offered by the National Contract Management Association (NCMA).
Each certification requires a certain level of professional experience, education, and passing a rigorous exam.
For instance, to become a CPCM, you need a bachelor’s degree, at least 5 years of work experience in contract management, and a passing score on the NCMA’s exam.
Earning a certification not only boosts your credibility but also demonstrates your commitment to the profession and your readiness to stay updated with the latest practices in contract management.
This can be beneficial during job applications or when aiming for promotions.
Remember, the certification process can be challenging and time-consuming.
Therefore, determine if it aligns with your career goals before you start preparing for it.
If you decide to pursue certification, combine your practical experience as a Contract Administrator Intern with dedicated study sessions to pass the certification exam.
Step 11: Prepare Your Resume and Cover Letter
As you near the end of your educational journey, it’s time to start preparing to apply for contract administrator intern positions.
The first step in this process is creating an effective resume and cover letter that highlight your skills, education, and any relevant work experience.
Your resume should include a clear objective statement that indicates your career goal to become a contract administrator.
Ensure to list your degree in business, law, or a related field along with any courses that are specifically related to contract administration.
If you have completed any internships or work experience in this field, be sure to include it, highlighting any significant achievements or responsibilities you had.
In addition to your resume, a well-crafted cover letter is crucial.
This is your chance to explain why you are interested in contract administration and how your education and experience make you an excellent candidate.
Highlight your problem-solving abilities, attention to detail, and knowledge of contract law.
Be sure to customize your cover letter for each company you apply to, demonstrating your interest in their specific business and how you could contribute to their success.
Remember, the goal of these documents is to get you an interview, so they need to be polished, professional, and persuasive.
Consider having a mentor or career counselor review them for feedback before sending them out.
Step 12: Apply for Contract Administrator Positions
After you’ve gained the necessary education and experience as a Contract Administrator Intern, the next step is to apply for positions as a Contract Administrator.
Start by researching companies that you’re interested in and check if they have any open positions for Contract Administrators.
Be sure to read the job description carefully to ensure that you meet the qualifications and requirements.
If the job suits your skills and interests, prepare your resume and cover letter.
Tailor your application documents to each specific job, highlighting your relevant experience, skills, and knowledge.
If you have handled any projects or tasks during your internship, be sure to mention them.
Prepare for interviews by practicing common questions related to contract administration.
This could include questions about contract negotiation, risk assessment, or compliance.
You may also be asked to provide examples from your internship where you’ve demonstrated these skills.
Make sure to follow up after your interviews.
A simple thank you note can leave a positive impression and show your continued interest in the role.
Keep applying to multiple companies and be patient.
Remember, every interview is a learning experience and brings you one step closer to your goal.
Contract Administrator Intern Roles and Responsibilities
A Contract Administrator Intern assists in the preparation, review, and administration of contractual proposals relating to construction projects.
They are responsible for ensuring that all contracts are in compliance with laws and regulations and managing the coordination of contract agreements.
They have the following roles and responsibilities:
Contract Preparation
- Assist in drafting and editing contracts.
- Help prepare contract briefs and coordinate with the legal team.
- Support in gathering and analyzing information to prepare contracts.
Contract Administration
- Help maintain detailed and organized files of all contracts.
- Assist in monitoring contracts to ensure work is being done in compliance with the contract terms.
- Support in reviewing and updating existing contracts.
Legal Compliance
- Assist in ensuring that all contracts are in compliance with laws and regulations.
- Support the legal team in researching relevant legal issues related to contracts.
- Help in preparing compliance reports.
Research
- Conduct research on legal and contractual topics.
- Assist in finding and summarizing relevant case law and legal articles.
Communication
- Liaise with the legal team and other departments to ensure contracts are accurate and complete.
- Assist in communicating contractual issues to relevant parties.
Documentation
- Help in maintaining and updating the contract management system.
- Assist in creating and updating contract templates and forms.
Project Support
- Provide administrative support to project teams.
- Assist in tracking project progress and deadlines.
Continuous Learning
- Learn about contract law and the intricacies of contract administration.
- Attend training, workshops, and seminars to enhance knowledge and skills.
What Does a Contract Administrator Intern Do?
A Contract Administrator Intern works under the guidance and supervision of a Contract Administrator or Manager.
The intern’s role is primarily to assist in managing and coordinating contracts within a company.
They may support in the drafting, evaluating, and execution of contracts.
They may also be responsible for maintaining and organizing contract documentation, ensuring all contracts are updated and in compliance with regulatory requirements.
They work closely with their supervisor or other team members to review terms and conditions of contracts, and may also assist in negotiating contracts with clients or vendors.
The intern may participate in meetings to discuss contract requirements and manage changes to the contract throughout its lifecycle.
In some cases, the Contract Administrator Intern may also be responsible for researching and resolving contract-related issues or discrepancies.
As they learn and grow in their role, they gain a thorough understanding of contract law and company procedures.
They also develop analytical and communication skills that would be essential for a full-time contract administrator role.
Essential Contract Administrator Intern Skills
- Administrative Support: As an intern, providing administrative support such as assisting with contract development and maintaining files is essential.
- Communication: This role involves communicating with various departments and external parties. Effective verbal and written communication skills are necessary.
- Attention to Detail: Contracts involve complex details. The ability to focus on these details and ensure accuracy is key.
- Research Skills: You may be required to conduct research on regulations, laws, and contractual terms. Strong research skills and the ability to synthesize information are important.
- Basic Knowledge of Contract Law: Understanding the basics of contract law can help you understand and interpret the contracts you will be working with.
- Organizational Skills: Managing multiple contracts at the same time requires excellent organizational skills and the ability to prioritize tasks effectively.
- Microsoft Office: Proficiency in Microsoft Office, particularly Word and Excel, is often required. These tools are used for creating, editing, and managing contracts and related documents.
- Teamwork: Contract administration often involves collaboration with various teams and individuals. The ability to work well in a team environment is crucial.
- Problem-solving: Unexpected issues may arise during contract development or management. The ability to solve problems efficiently is a valuable skill.
- Time Management: Meeting deadlines is often vital in contract administration. Good time management skills are necessary to ensure tasks are completed on time.
- Confidentiality: Contracts often contain sensitive information. Maintaining confidentiality and understanding the importance of data security is essential.
- Ethics and Integrity: Upholding high ethical standards and demonstrating integrity is important, particularly when dealing with sensitive or confidential information.
- Writing Skills: Drafting contract amendments, writing letters, and creating reports may be part of the role. Strong writing skills are therefore important.
- Negotiation Skills: Basic negotiation skills can be beneficial, particularly if the role involves liaising with suppliers or contractors.
- Understanding of Business Operations: A basic understanding of business operations can help with understanding the context and purpose of contracts.
Contract Administrator Intern Career Path Progression
The Foundation: Contract Administrator Intern
The start of your journey usually begins as a Contract Administrator Intern.
At this stage, you’re like an eager learner, absorbing knowledge about contract laws, management systems, and negotiation techniques.
Your responsibilities may include assisting in drafting and reviewing contracts, performing contract audits, and maintaining contract databases.
Here are some tips to succeed in this role:
- Develop Legal Understanding: It’s essential to familiarize yourself with contract law, terms, and obligations.
- Organizational Skills: Managing contracts require a great deal of organization and attention to detail.
- Communication Skills: Regular communication with team members, stakeholders, and clients is vital.
The Ascent: Contract Administrator
With experience and growing confidence, you’ll progress into the role of a Contract Administrator.
At this stage, you’ll manage more complex contracts, participate in negotiation meetings, and become an essential part of the contract management team.
Here’s how to thrive in this stage:
- Negotiation Skills: Enhance your negotiation skills by actively participating in contract negotiation sessions.
- Problem Solving: Improve your ability to identify and resolve issues related to contract management.
- Legal Awareness: Stay updated with changes in contract law and regulations.
Reaching New Heights: Senior Contract Administrator
The next step is the Senior Contract Administrator position.
At this stage, you are recognized for your expertise and leadership within the team.
You may take on mentoring roles, guide contract negotiation strategies, and lead contract management projects.
To excel as a Senior Contract Administrator:
- Leadership: Take the lead in contract negotiations and mentor junior members of the team.
- Strategic Thinking: Look beyond individual contracts and consider the bigger picture, including the overall business strategy.
- Risk Management: Develop a keen eye for identifying and mitigating potential risks associated with contracts.
Beyond the Horizon: Contract Manager and Beyond
As your career progresses, you may choose to specialize in a particular area, such as becoming a Contract Manager or Director of Contracts.
These roles involve more responsibilities, leadership, and strategic decision-making.
Here’s what to focus on:
- Management Skills: Develop strong leadership skills and understand how to effectively manage a team.
- Advanced Negotiation: Continue to refine your negotiation skills, focusing on complex contracts and high-stakes situations.
- Industry Knowledge: Stay current with industry trends and changes in contract law.
Pinnacle of Success: Chief Contract Officer
You may reach roles like Chief Contract Officer at the highest levels of the contract administration career ladder.
Here, you’ll be responsible for shaping the overall contract strategy of the organization, making critical decisions, and managing larger teams.
Contract Administrator Intern Salary
Contract Administrator Intern
- Median Salary: $30,000 – $40,000 per year
- Contract Administrator Interns are usually current students or recent graduates who are gaining practical experience in the field. They assist with tasks such as drafting contracts, ensuring compliance, and coordinating with various departments.
Contract Administrator Intern Work Environment
Contract Administrator Interns are typically found in a variety of professional settings, such as corporations, government agencies, and law firms, where contracts and agreements are an essential part of the daily operations.
The nature of their work is predominantly office-based, involving a good deal of paperwork and computer work.
They may find themselves working in a team environment, under the supervision of an experienced Contract Administrator or a Legal Manager.
The work schedule for a Contract Administrator Intern is generally a standard work week, although they may need to work additional hours when deadlines are approaching or during particularly busy periods.
After gaining sufficient experience and honing their skills, an intern can progress to a full-fledged Contract Administrator role, and eventually, to senior management or consultancy roles.
Overall, the work environment for a Contract Administrator Intern is professional, structured, and focused on detail-oriented tasks and problem-solving.
FAQs About Becoming a Contract Administrator Intern
What qualifications do I need to become a Contract Administrator Intern?
To qualify for a Contract Administrator Intern position, you typically need to be enrolled in a bachelor’s degree program in business administration, finance, law, or a related field.
Strong analytical and problem-solving skills, as well as excellent attention to detail, are important.
Knowledge of contract law, procurement processes, and project management can also be beneficial.
However, keep in mind that as an intern, you’ll be learning many aspects of the job, so eagerness to learn and adaptability are crucial.
How long does a Contract Administrator Internship usually last?
The duration of a Contract Administrator Internship can vary, but most internships last for about 3 to 6 months.
Some might be shorter and more intensive, lasting only a few weeks, while others might be part-time and extend over a year, particularly if they align with an academic schedule.
Will I need any specific software skills to be a Contract Administrator Intern?
Yes, it can be beneficial to have familiarity with contract management software or tools.
Microsoft Office proficiency, particularly Excel, is often required.
Knowledge of databases and enterprise resource planning (ERP) systems can also be advantageous.
What type of work will I be doing as a Contract Administrator Intern?
As a Contract Administrator Intern, you’ll likely assist in the entire contract administration process.
This may include drafting contracts, reviewing and amending contract terms, ensuring compliance with company policies and relevant laws, and maintaining contract files.
You may also assist with researching contractual issues and disputes.
What are the career prospects for a Contract Administrator?
The career prospects for Contract Administrators are generally positive.
After gaining experience as an intern and completing your education, you may be eligible for full-time roles as a Contract Administrator, Contract Manager, or Procurement Specialist.
With further experience and professional development, higher-level roles such as Director of Contracts or Commercial Manager could be within reach.
The need for skilled contract management professionals spans many industries, including government, construction, technology, and healthcare.
Conclusion
There you have it.
Taking the plunge to become a Contract Administrator Intern is not an easy journey, but it’s one that’s undeniably rewarding.
Equipped with the right skills, academic background, and perseverance, you’re on the path to making a substantial difference in the field of contract administration.
Bear in mind, the journey may be tough, but the possibilities are boundless. Your contributions could streamline processes, improve business efficiency, and revolutionize how contracts are managed.
So, take that initial step. Immerse yourself in learning. Connect with industry professionals. And most importantly, never stop expanding your understanding of contract administration.
Because the corporate world is waiting for the impact you can make.
And if you’re seeking personalized guidance on starting or advancing your career in contract administration, explore our AI Career Path Advisor.
This complimentary tool is designed to provide tailored advice and resources to help you navigate your career path effectively.
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