Cycling Event Coordinator Job Description [Updated for 2024]

cycling event coordinator job description

In the era of health and wellness, the demand for cycling event coordinators has never been more pronounced.

As more people embrace cycling as a lifestyle, the need for skilled professionals who can plan, manage, and deliver exceptional cycling events continues to grow.

But let’s delve into the specifics: What’s truly expected from a cycling event coordinator?

Whether you are:

  • A job seeker trying to understand the requirements of this role,
  • A hiring manager outlining the perfect candidate,
  • Or simply interested in the inner workings of cycling event coordination,

You’ve come to the right place.

Today, we present a customizable cycling event coordinator job description template, designed for quick and convenient posting on job boards or career sites.

Let’s dive in without further ado.

Cycling Event Coordinator Duties and Responsibilities

Cycling Event Coordinators are responsible for managing every aspect of cycling events, from planning to execution.

They liaise with various stakeholders, manage volunteers, and ensure the safety of all participants.

They have the following duties and responsibilities:

  • Plan and coordinate all aspects of cycling events, including logistics, routes, and schedules
  • Work closely with local authorities, sponsors, and various other stakeholders
  • Recruit, train, and manage volunteers for the event
  • Ensure that all necessary permits and insurance are obtained
  • Work with marketing and PR teams to promote the event
  • Coordinate with suppliers and vendors for event needs like food, hydration, first aid, etc.
  • Ensure the safety of participants by implementing appropriate safety measures and regulations
  • Manage event budget and ensure that expenses are kept within limits
  • Handle any issues or emergencies that arise during the event
  • Collect feedback from participants and make improvements for future events


Cycling Event Coordinator Job Description Template

Job Brief

We are looking for a dynamic and passionate Cycling Event Coordinator to manage all aspects of our cycling events.

This includes planning, coordinating, and executing a variety of cycling-related events from conception through to completion.

The ideal candidate will have experience in event management, strong organizational skills, and a passion for cycling.

They will be responsible for planning and organizing events that provide participants with a memorable and enjoyable cycling experience.



  • Plan and execute all aspects of cycling events, from location scouting to race-day logistics.
  • Coordinate with local authorities, vendors, and sponsors to ensure all event needs are met.
  • Develop event budgets and ensure they are adhered to.
  • Manage participant registration, including collection and management of participant data.
  • Oversee event setup and tear down, ensuring all safety standards are met.
  • Recruit and manage a team of volunteers to assist in event execution.
  • Develop and implement marketing strategies to promote events and increase participation.
  • Handle any event-related issues or emergencies that may arise.
  • Post-event evaluation and reporting.



  • Proven experience as an event coordinator or similar role.
  • Strong knowledge of the cycling industry and event logistics.
  • Excellent organizational and project management skills.
  • Ability to manage multiple projects simultaneously and meet deadlines.
  • Strong interpersonal skills and the ability to work with diverse groups of people.
  • Proficiency in MS Office and event management software.
  • BSc/BA in PR, marketing, hospitality management or related field is preferred.



  • 401(k)
  • Health insurance
  • Dental insurance
  • Retirement plan
  • Paid time off
  • Professional development opportunities


Additional Information

  • Job Title: Cycling Event Coordinator
  • Work Environment: This position may require outdoor work and travel to event locations. Weekend and evening work may be necessary closer to and during events.
  • Reporting Structure: Reports to the Event Manager or Director of Events.
  • Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
  • Pay Range: $45,000 minimum to $65,000 maximum
  • Location: [City, State] (specify the location or indicate if remote)
  • Employment Type: Full-time
  • Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
  • Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].


What Does a Cycling Event Coordinator Do?

Cycling Event Coordinators typically work for cycling clubs, sports organizations, or event management companies.

They can also work as freelancers, organizing events for various clients.

They work closely with multiple stakeholders, including race participants, event sponsors, local authorities, and volunteers to plan and execute cycling events.

Their job involves designing the race route, ensuring all safety measures are in place, managing event registration, and coordinating with the marketing team to promote the event.

They also have to ensure that adequate signage is in place for the cyclists and the spectators.

Cycling Event Coordinators are responsible for ensuring that the event complies with all local laws and regulations, and they may also need to secure permits or road closures.

They may also oversee the post-event activities, such as the cleanup, dissemination of race results, and coordination of prize-giving ceremonies.

The role requires strong organizational skills, attention to detail, and a solid understanding of the sport of cycling.

The Cycling Event Coordinator is responsible for making sure that the event runs smoothly and safely, and that all participants have an enjoyable experience.


Cycling Event Coordinator Qualifications and Skills

A competent Cycling Event Coordinator should possess a unique blend of qualifications and skills to successfully plan, organize, and execute cycling events.

These skills include:

  • Excellent organizational skills to plan and oversee multiple aspects of cycling events, from route selection to safety provisions.
  • Strong interpersonal and communication skills to liaise with participants, sponsors, local authorities, and volunteers.
  • Problem-solving skills to efficiently address any issues or challenges that may arise during the planning or execution of the event.
  • Ability to work under pressure and meet deadlines to ensure the smooth running of the event.
  • Understanding of cycling rules, regulations, and safety procedures to ensure the event adheres to necessary guidelines.
  • Financial management skills to prepare budgets, negotiate with vendors, and manage event expenses.
  • Marketing and promotion skills to attract participants, sponsors, and spectators to the event.
  • Leadership abilities to guide and motivate a team of staff and volunteers.


Cycling Event Coordinator Experience Requirements

Cycling Event Coordinators should ideally have at least 1 to 2 years of experience in sports event planning and management, which can be gained through internships or volunteering roles at sports events, clubs, or organizations.

Candidates with a background in cycling, whether as participants or fans, can bring valuable insight and understanding of the sport to the role.

This includes knowledge of race regulations, route planning, and safety considerations specific to cycling events.

Experience in project management and logistics is highly beneficial for this role, as coordinating a cycling event involves managing multiple details, from venue selection to participant registration, and from sourcing equipment to arranging permits and insurance.

Candidates with more than 3 years of experience might have managed larger or more complex events, such as multi-day cycling events or races involving hundreds of participants.

Those with more than 5 years of experience may have a track record of successful event planning and management, possibly on a regional or national level.

They could be ready for leadership roles, managing teams, and overseeing multiple events concurrently.

A background in marketing or public relations can also be useful, as promoting the event to participants, sponsors, and spectators is a key part of a Cycling Event Coordinator’s role.


Cycling Event Coordinator Education and Training Requirements

Cycling Event Coordinators typically have a bachelor’s degree in sports management, event planning, or another related field.

They also need a deep understanding of cycling as a sport, including its rules, safety measures, and event formats.

Having prior experience as a cyclist can be an advantage.

Familiarity with project management tools and software is beneficial as coordinators often need to manage multiple tasks and teams at once.

Knowledge of marketing and public relations can also be a plus, as promoting the event is often a key part of the job.

Some positions, especially those with large-scale international events, may require Cycling Event Coordinators with a master’s degree in sports management or event planning.

Additional certifications in project management or public safety could also be beneficial, demonstrating the candidate’s commitment to the profession and ability to handle various situations during the event.

Working in this role will require excellent communication and organizational skills, the ability to work under pressure, and a passion for the sport of cycling.


Cycling Event Coordinator Salary Expectations

A Cycling Event Coordinator earns an average salary of $50,561 (USD) per year.

The actual earnings may vary depending on the scale of the event, the level of experience, geographic location, and the employing organization.


Cycling Event Coordinator Job Description FAQs

What skills does a Cycling Event Coordinator need?

A Cycling Event Coordinator should have excellent organizational skills, as they will have to handle various tasks simultaneously, such as coordinating with vendors, communicating with participants, and liaising with officials.

They should also have excellent communication skills to effectively convey information to different stakeholders.

Attention to detail, problem-solving abilities, and good time management skills are also crucial for this role.


Do Cycling Event Coordinators need a degree?

While it’s not strictly necessary, a degree in sports management, events management, or a related field can be beneficial for a Cycling Event Coordinator.

However, experience in organizing and managing events, particularly sports events, is often more important.

Knowledge about cycling and its safety measures is also usually required.


What should you look for in a Cycling Event Coordinator resume?

Look for experience in managing or coordinating events, particularly sports events.

Additionally, check if they have knowledge about cycling and its safety rules.

Experience in vendor management, budgeting, and marketing are also key aspects to look for in a resume.

If the candidate has any certifications or qualifications in event management or sports management, that would be a plus.


What qualities make a good Cycling Event Coordinator?

A good Cycling Event Coordinator should be highly organized, as they will be handling numerous tasks and managing several teams.

They should be problem-solvers who can quickly adapt to changes and challenges.

Excellent communication skills are also essential to facilitate smooth coordination between different teams and participants.

A passion for cycling and sports events can also drive them to organize successful and memorable events.


Is it difficult to hire a Cycling Event Coordinator?

The difficulty in hiring a Cycling Event Coordinator can vary.

It largely depends on the size and complexity of the events that you are planning.

For larger, more complex events, finding a coordinator with the necessary experience and skills can be challenging.

However, for smaller or more straightforward events, the hiring process might not be as difficult.

Offering competitive compensation and highlighting the potential for job growth and development can help attract qualified candidates.



So there you have it.

Today, we stripped down the gears and really dug into what it truly means to be a Cycling Event Coordinator.

Surprise, surprise?

It’s not only about coordinating cycling events.

It’s about shaping the world of sports, one cycling event at a time.

With our must-have Cycling Event Coordinator job description template and practical examples, you’re fully equipped to embark on this journey.

But why hit the brakes there?

Pedal further with our job description generator. It’s your next checkpoint for creating precision-crafted job listings or fine-tuning your resume to perfection.


Every cycling event is a part of the larger race.

Let’s ride that race. Together.

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