Dance Company Administrator Job Description [Updated for 2025]

In the vibrant world of performing arts, the role of a Dance Company Administrator has never been more critical.

As the dance industry evolves, the need for organized, passionate professionals who can manage, develop, and promote our artistic endeavors increases.

But what exactly is expected from a Dance Company Administrator?

Whether you are:

• A job seeker seeking to understand the depth of this role,
• A hiring manager designing the perfect candidate profile,
• Or simply fascinated by the inner workings of a dance company,

You’re in the right place.

Today, we present a customizable Dance Company Administrator job description template, designed for easy posting on job boards or career sites.

Let’s dive right into it.

Dance Company Administrator Duties and Responsibilities

Dance Company Administrators perform a variety of tasks related to managing a dance company and ensuring its smooth operation.

They may also be involved in recruitment, budgeting, and planning and executing events.

The duties and responsibilities of a Dance Company Administrator typically include:

• Coordinate and manage daily administrative operations and schedules of the dance company
• Monitor the company’s budget, prepare financial statements, and liaise with accountants
• Supervise and support office staff, including dancers, choreographers, and other employees
• Plan and organize rehearsals and performances, including coordinating logistics and arranging venues
• Manage communication with external parties, such as vendors, venues, and partners
• Recruit, train, and manage performers and other staff members
• Develop and implement marketing and fundraising strategies, including organizing events and campaigns
• Ensure that the company complies with relevant regulations and standards
• Organize and maintain company records, including contracts, financial documents, and employee files
• Interact with the audience and patrons, handle public relations and address any complaints or queries

 

Dance Company Administrator Job Description Template

Job Brief

We are seeking an organized and detail-oriented Dance Company Administrator to oversee the smooth operation of our dance company.

The Dance Company Administrator’s responsibilities include managing daily operations, liaising between staff and directors, handling financial tasks, and organizing events.

Proficiency in management practices and a passion for dance are crucial elements for this role.

Ultimately, the role of the Dance Company Administrator is to ensure that our dance company runs efficiently and effectively, maintaining high standards of operation.

 

Responsibilities

• Oversee the daily operations of the dance company
• Liaise between directors, staff, and dancers to ensure smooth communication
• Manage financial tasks, including budget planning, bookkeeping, and fundraising
• Organize events, auditions, and performances
• Coordinate logistics for dance tours and company travel
• Manage contract negotiations and ensure compliance with legal requirements
• Assist in marketing and publicity efforts
• Develop and implement company policies and procedures
• Handle administrative tasks such as scheduling, record keeping, and correspondence

 

Qualifications

• Proven work experience as an administrator, preferably in a dance or arts setting
• Understanding of basic financial management and budgeting
• Strong organizational and planning skills
• Excellent communication and interpersonal abilities
• Familiarity with dance and the arts
• Proficiency with office management software and systems
• A degree in arts administration, business management, or a related field

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Opportunities for artistic engagement and appreciation

 

Additional Information

• Job Title: Dance Company Administrator
• Work Environment: Office setting within a dance studio or theater. Some travel may be required for events and performances.
• Reporting Structure: Reports to the Dance Company Director.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Dance Company Administrator Do?

A Dance Company Administrator typically works for dance companies, managing the daily operations and ensuring that the company runs smoothly.

This role is essential to the world of professional dance, requiring a balance of administrative and artistic understanding.

They are responsible for coordinating rehearsals, managing schedules, and organizing performances.

They liaise with choreographers, dancers, costume designers, and stage managers to ensure all aspects of a performance are coordinated.

Dance Company Administrators also play a key role in financial management, including budgeting, managing salaries, and fundraising.

They often seek sponsorship and public funding to support the company’s work and performances.

Another crucial aspect of their role is promoting the company and its performances.

This involves marketing, press releases, and social media management, as well as building relationships with stakeholders and the wider community.

They might also oversee auditions and recruitment of new dancers, maintaining contracts, and ensuring that the company complies with health and safety regulations.

In summary, a Dance Company Administrator acts as the backbone of the dance company, taking care of business, financial, and logistical aspects so that the dancers and choreographers can focus on the artistic side of their roles.

 

Dance Company Administrator Qualifications and Skills

A proficient Dance Company Administrator should possess a combination of management skills, knowledge about the dance industry, and interpersonal abilities, such as:

• Administrative skills to manage the daily tasks associated with running a dance company, including scheduling, budgeting, correspondence, and records management.
• Understanding of the dance industry to make informed decisions about programs, collaborations, and outreach efforts.
• Interpersonal skills to build relationships with dancers, choreographers, staff, and stakeholders in the dance community.
• Communication skills to effectively convey information to various parties including staff, dancers, and the public, as well as to negotiate contracts and agreements.
• Financial management skills to develop budgets, monitor expenses, and ensure the financial sustainability of the company.
• Organizational skills to manage multiple projects and tasks simultaneously, ensuring all aspects of the company are running smoothly.
• Leadership skills to inspire and guide a team of dancers, staff, and volunteers towards achieving the company’s vision and goals.
• Problem-solving skills to address any issues or challenges that may arise in the management and operation of the dance company.

 

Dance Company Administrator Experience Requirements

Dance Company Administrators typically have a background in both administration and dance.

This can be achieved through a relevant degree, such as Arts Administration or Dance, or through on-the-job experience.

Entry-level candidates may have 1 to 2 years of experience in administrative roles, often through internships or part-time roles in arts organizations or dance studios.

These professionals may have also gained valuable experience in roles such as Dance Instructor, Studio Assistant, or Production Assistant.

Candidates with 3 to 5 years of experience often develop their skills in dance administration through roles such as Dance Company Manager or Assistant Dance Company Administrator.

They are expected to have a good understanding of dance programming, production, and education, as well as knowledge of marketing, fundraising, and financial management within the arts sector.

Those with more than 5 years of experience typically have leadership experience, having overseen various projects or teams in their previous roles.

They may be ready to take on the role of Dance Company Administrator, managing all aspects of a dance company’s operations, from planning and programming to budgeting and marketing.

 

Dance Company Administrator Education and Training Requirements

Dance Company Administrators typically need a bachelor’s degree in arts administration, business administration, or a related field.

This role requires a deep understanding of the dance industry, including both artistic and logistical aspects.

Hence, a background in dance or experience in performing arts can be a significant advantage.

Many universities and colleges offer arts administration programs that focus on managing non-profit organizations, marketing, fundraising, and project management which can be useful for this role.

Additionally, skills in finance management, human resources, and public relations are also beneficial for this role, and can be gained through relevant coursework or experience.

Some positions may prefer candidates with a master’s degree in arts administration or non-profit management.

Additional certifications in project management or fundraising can also enhance a candidate’s profile.

Experience in the dance community, either through volunteer work, internships, or jobs, can provide practical experience that is highly valued in this role.

Above all, Dance Company Administrators need a passion for dance and a commitment to promoting the arts in their community.

 

Dance Company Administrator Salary Expectations

A Dance Company Administrator can expect to earn an average salary of $42,000 (USD) per year.

However, this figure can vary depending on the individual’s experience, the location of the dance company, and the company’s size and reputation.

 

Dance Company Administrator Job Description FAQs

What skills does a Dance Company Administrator need?

Dance Company Administrators need excellent organizational and managerial skills to oversee the day-to-day running of the dance company.

They should have a solid understanding of dance and the arts sector and be able to coordinate various activities such as rehearsals, performances, and events.

Exceptional communication skills are also vital as they interact with a wide range of people, including dancers, choreographers, teachers, funders, and the public.

 

Do Dance Company Administrators need a degree?

While not always required, having a degree in arts administration, business management, or a related field can be beneficial for a Dance Company Administrator.

However, relevant work experience in arts management, particularly in dance, can be equally if not more important.

Experience in budget management, fundraising, or event coordination is highly valued.

 

What should you look for in a Dance Company Administrator resume?

In addition to educational qualifications, look for candidates with experience in the arts sector, particularly in administrative roles.

Experience in coordinating events, managing budgets, fundraising, and grant writing is a plus.

Any experience in public relations or marketing can also be beneficial.

Lastly, a passion for dance and an understanding of the dance industry will help the candidate be more effective in their role.

 

What qualities make a good Dance Company Administrator?

A good Dance Company Administrator is highly organized, has strong leadership skills, and is able to multitask effectively.

They must be passionate about dance, have excellent communication skills, and be able to work well with a wide range of people.

They should be solution-oriented and be able to work under pressure, especially during performance seasons.

Lastly, having a strategic mindset and being able to fundraise effectively is also important.

 

Is it difficult to hire Dance Company Administrators?

Hiring a Dance Company Administrator can be a challenge due to the unique combination of skills required.

The ideal candidate needs to have knowledge and passion for dance, strong administrative skills, and preferably, experience in the arts sector.

Offering a competitive salary and opportunities for professional development can help attract high-quality candidates.

 

Conclusion

And there you have it.

Today, we have unveiled the true essence of being a Dance Company Administrator.

Surprised?

It’s not just about coordinating schedules or managing budgets.

It’s about orchestrating the rhythm of a company, one step at a time.

With our comprehensive Dance Company Administrator job description template and real-world examples, you’re ready to make your move.

But why not go a step further?

Extend your knowledge with our job description generator. It’s your leap towards precision-crafted listings or enhancing your resume to perfection.

Remember:

Every detail in dance administration contributes to the grand performance.

Let’s choreograph that future. Together.

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