Data Entry Programmer Job Description [Updated for 2025]

In the digital age, the need for skilled data entry programmers has never been more prominent.

As technology continues to evolve, the demand for proficient individuals who can accurately and efficiently input, manage, and manipulate data intensifies.

But what’s really expected from a data entry programmer?

Whether you are:

• A job seeker trying to understand the core responsibilities of this role,
• A hiring manager defining the perfect candidate,
• Or just fascinated by the intricacies of data management,

You’ve come to the right place.

Today, we present a customizable data entry programmer job description template, designed for effortless posting on job boards or career sites.

Let’s dive right into it.

Data Entry Programmer Duties and Responsibilities

Data Entry Programmers are responsible for entering and managing data, creating programs to automate data entry processes, and ensuring the accuracy and integrity of data.

They often work closely with other IT professionals and departments to assist in data-related needs and issues.

Here are the key duties and responsibilities of a Data Entry Programmer:

• Create and maintain databases, ensuring high levels of data quality and availability
• Design and implement data entry systems to automate manual data entry processes
• Enter data into the system and validate its accuracy
• Perform regular data audits and validation to ensure high data integrity
• Identify and troubleshoot data-related problems
• Collaborate with various teams to address data-related needs and issues
• Develop and implement data backups and recovery procedures
• Perform regular updates and maintenance on data entry systems
• Ensure adherence to data privacy and protection regulations
• Prepare detailed reports on data operations and updates
• Provide technical support to users encountering problems with data entry systems

 

Data Entry Programmer Job Description Template

Job Brief

We are seeking a meticulous and fast Data Entry Programmer to manage effectively large amounts of information.

The target is to insert, update and maintain accurate data on computer systems and in archives.

Our ideal candidate has essential data entry skills, like fast typing with an eye for detail and familiarity with spreadsheets and online forms.

You will work with a data team and Data Manager.

Previous experience as a Data Entry Clerk or similar position will be considered an advantage.

Ultimately, a successful Data Entry Programmer will be responsible for maintaining accurate, up-to-date and usable information in our systems.

 

Responsibilities

• Compile, verify accuracy and sort information according to priorities to prepare source data for computer entry
• Review data for deficiencies or errors, correct any incompatibilities if possible and check the output
• Research and obtain further information for incomplete documents
• Apply data program techniques and procedures
• Generate reports, store completed work in designated locations and perform backup operations
• Scan documents and print files, when needed
• Keep information confidential
• Respond to queries for information and access relevant files
• Comply with data integrity and security policies
• Ensure proper use of office equipment and address any malfunctions

 

Qualifications

• Proven data entry work experience, as a Data Entry Operator or Office Clerk
• Experience with MS Office and data programs
• Familiarity with administrative duties
• Experience using office equipment, like fax machine and scanner
• Typing speed and accuracy
• Excellent knowledge of correct spelling, grammar and punctuation
• Attention to detail
• Confidentiality
• High school diploma; additional computer training or certification will be an asset

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Data Entry Programmer
• Work Environment: Office setting with options for remote work.
• Reporting Structure: Reports to the Data Manager.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $45,000 minimum to $65,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Data Entry Programmer Do?

Data Entry Programmers primarily work in IT firms, corporations across various industries, or as self-employed individuals.

Their main responsibility is to develop, test, and maintain databases by writing code to ensure they function smoothly.

This involves inputting, organizing and cataloguing data in a way that optimizes information accessibility and reliability.

They work closely with other programmers, database administrators, and project managers to understand their data needs and translate them into functional database systems.

They also create and modify data entry interfaces to make data input more efficient and user-friendly.

These professionals also engage in regular database maintenance and troubleshooting to identify and fix any problems that may arise.

Data Entry Programmers also may be responsible for ensuring the security of the data they handle, implementing measures to prevent unauthorized access, and adhering to data privacy laws and regulations.

They often need to produce reports and provide updates on data-related activities, and they may also assist in training other staff members on how to input and retrieve data effectively.

 

Data Entry Programmer Qualifications and Skills

A proficient Data Entry Programmer should possess an array of technical skills, attention to detail, and specific industry knowledge, including:

• Typing skills with a high degree of accuracy to ensure all data is correctly entered and processed.
• Experience with various data entry software, databases, and data processing programs, which are essential for the role.
• Strong analytical and critical thinking abilities to evaluate the information being processed and identify any errors or inconsistencies.
• Superb organization and multitasking skills to handle multiple tasks concurrently and meet deadlines.
• Excellent attention to detail to detect and correct errors in data, ensuring that the information entered is correct and reliable.
• Basic understanding of programming languages like SQL, Python or R for data manipulation and analysis.
• Strong communication skills to effectively collaborate with team members, understand project requirements, and explain data trends or anomalies.
• Problem-solving abilities to troubleshoot and resolve issues that may arise during the data entry process.
• Understanding of data confidentiality principles to ensure sensitive information is handled appropriately.

 

Data Entry Programmer Experience Requirements

Data Entry Programmers should typically have at least 1 to 2 years of experience in a data entry role or a similar office setting.

This experience is often gained through part-time roles or internships that expose them to data entry tools and techniques, as well as relevant software and programs.

Candidates with more than 2 years of experience usually have a deeper knowledge of database systems, coding languages, and data management principles.

They are also expected to have experience with specific data entry software and tools, such as SQL or Excel, and may have developed skills in troubleshooting and problem-solving.

Data Entry Programmers with more than 4 years of experience are often well-versed in designing and implementing efficient data entry procedures.

They are also likely to have some experience in supervising and training junior staff members, which makes them suitable candidates for more senior or team leader roles.

In addition to these, some employers might prefer candidates with formal training or a degree in Information Technology, Computer Science, or a related field, although this is not always a strict requirement.

Hands-on experience and a track record of efficiency and accuracy in data entry tasks are often more important.

 

Data Entry Programmer Education and Training Requirements

Data Entry Programmers typically require a minimum of a high school diploma or equivalent.

However, an associate or bachelor’s degree in fields such as computer science, information technology, or data management can be advantageous.

A strong background in computer software and hardware is essential, along with proficiency in programming languages such as SQL, Java, Python, or C++.

In some roles, especially those requiring advanced data management or programming skills, employers may prefer candidates with a higher level of education or specialized training.

Data Entry Programmers often need knowledge of database systems and data processing, and any certification in these areas could greatly enhance employment opportunities.

In addition to formal education, practical experience in a similar role is often required.

This could be gained through internships, part-time jobs, or even through certain educational programs.

Continuing education and staying updated with the latest software and database systems is important in this rapidly evolving field.

Therefore, many professionals in this role pursue additional certifications or coursework to enhance their skills and employability.

 

Data Entry Programmer Salary Expectations

A Data Entry Programmer can expect to earn an average salary of $45,000 (USD) per year.

The actual income can vary significantly based on factors such as experience, certifications, the complexity of the tasks, and the region in which they work.

 

Data Entry Programmer Job Description FAQs

What skills does a data entry programmer need?

Data entry programmers require a high level of accuracy and attention to detail.

Excellent typing skills and knowledge of data entry procedures and principles are essential.

They should also have proficiency in relevant software tools and databases, and an understanding of data confidentiality principles.

Good organizational and multi-tasking abilities are also beneficial in this role.

 

Do data entry programmers need a degree?

A degree isn’t always necessary for data entry programmers, but having a diploma or degree in a related field like computer science, information technology, or data management can be beneficial.

Most importantly, data entry programmers need to have a good understanding of databases and programming languages, which can be gained through specific courses or on-the-job experience.

 

What should you look for in a data entry programmer resume?

Look for candidates with experience in data entry, as well as experience using specific databases and programming languages that are relevant to your business.

Certifications in data entry or database management can also be a plus.

Good data entry programmers should also have a solid understanding of data integrity and security practices.

 

What qualities make a good data entry programmer?

A good data entry programmer is meticulous and detail-oriented, able to catch errors and discrepancies in data before they cause larger issues.

They should also be reliable and able to handle sensitive or confidential information responsibly.

Good problem-solving skills are also key, as they may need to troubleshoot issues with the data or the software being used.

 

How can one become a better data entry programmer?

To become a better data entry programmer, one can take classes to learn new programming languages or improve their typing speed and accuracy.

Keeping up with new technologies and software in data management can also be beneficial.

Furthermore, gaining experience in different industries can provide a broader understanding of how data is used and managed in various contexts.

 

Conclusion

And there you have it.

Today, we’ve demystified the true essence of being a data entry programmer.

Surprised?

It’s not just about entering data.

It’s about organizing information in the digital world, one data entry at a time.

With our customized data entry programmer job description template and real-world examples, you’re ready to take the next step.

But why stop there?

Delve deeper with our job description generator. It’s your secret weapon for creating laser-focused job listings or for crafting your resume to absolute perfection.

Remember:

Every data entry is a crucial piece of a larger puzzle.

Let’s piece that puzzle together. You’re not alone.

How to Become a Data Entry Programmer (Complete Guide)

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