Development Assistant Job Description [Updated for 2025]

In the evolving world of non-profit and development work, the role of a Development Assistant has become more vital than ever.

As charities and organizations strive to make a bigger impact, the demand for talented individuals who can cultivate, nurture, and strengthen our philanthropic networks grows.

But let’s delve deeper: What’s truly expected from a Development Assistant?

Whether you are:

• A job seeker trying to understand the complexities of this role,
• A hiring manager outlining the perfect candidate,
• Or simply curious about the behind-the-scenes of development work,

You’re in the right place.

Today, we present a tailor-made Development Assistant job description template, designed for simple posting on job boards or career sites.

Let’s dive right in.

Development Assistant Duties and Responsibilities

Development Assistants play a key role in the fundraising efforts of non-profit organizations.

They are responsible for assisting in the development and implementation of fundraising campaigns and promotional events.

They also perform administrative tasks and work closely with Development Managers and other team members to achieve their goals.

The duties and responsibilities of a Development Assistant include:

• Assisting in the development and execution of fundraising campaigns
• Conducting research on potential donors and preparing donor reports
• Maintaining accurate records of donors and tracking donations
• Creating and distributing fundraising materials, such as brochures and donation forms
• Coordinating and helping to plan fundraising events
• Processing donations and sending acknowledgement letters to donors
• Assisting with grant applications and other forms of fundraising
• Providing administrative support to the development team, such as scheduling meetings and managing databases
• Communicating with donors to express gratitude and provide updates on the organization’s work

 

Development Assistant Job Description Template

Job Brief

We are seeking a dedicated Development Assistant to support our development team in coordinating and streamlining our project activities.

Your responsibilities will include assisting in planning and implementing project strategies, maintaining project documentation, scheduling meetings and liaising with project stakeholders.

Our ideal candidate is detail-oriented, has a good understanding of project management methodologies and possesses exceptional organizational and communication skills.

Ultimately, the Development Assistant’s goal will be to ensure that our projects are completed on time and meet the high-quality standards we set.

 

Responsibilities

• Assist in planning and implementing project strategies
• Maintain comprehensive project documentation
• Coordinate schedules, resources, equipment and information
• Schedule and coordinate meetings, appointments, and events
• Work closely with the development team to manage project deliverables
• Assist in the preparation of project proposals, reports, and budgets
• Support the team in daily administrative tasks
• Communicate with team members and stakeholders to keep the project on track
• Identify potential issues and propose solutions
• Ensure project deadlines are met and maintain project quality standards

 

Qualifications

• Previous experience as a Development Assistant or similar role
• Understanding of project management methodologies
• Excellent organizational and time management skills
• Ability to multitask and prioritize tasks
• Strong verbal and written communication skills
• Proficiency in Microsoft Office Suite, including Word, Excel and PowerPoint
• Bachelor’s degree in Business Administration or related field

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Development Assistant
• Work Environment: Office setting with options for remote work. Some travel may be required for team meetings or project site visits.
• Reporting Structure: Reports to the Development Manager or Project Lead.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $45,000 minimum to $65,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Development Assistant Do?

Development Assistants typically work for non-profit organizations, charitable institutions, or educational institutions.

They can also work in corporate environments as members of the business development teams.

Their primary responsibility is to assist in fundraising and development efforts.

They often work closely with Development Directors or Managers, helping to plan and execute fundraising events and campaigns.

Development Assistants are also responsible for maintaining donor databases, tracking and documenting donations, and sending out acknowledgment letters or receipts to donors.

In addition to these tasks, they may conduct research to identify potential donors, assist in crafting grant proposals, and create promotional materials and reports that detail the organization’s activities and achievements.

Furthermore, they often serve as the point of contact for donors and stakeholders, answering their queries and keeping them informed about the organization’s initiatives.

The role of a Development Assistant is critical in ensuring that an organization has the necessary financial resources to fulfill its mission and goals.

 

Development Assistant Qualifications and Skills

A Development Assistant plays a crucial role in fundraising, event coordination, and other administrative tasks.

The required qualifications and skills include:

• Excellent organizational skills to manage and prioritize multiple tasks and deadlines effectively.
• Strong communication skills to efficiently correspond with donors, team members, and other stakeholders.
• Experience with fundraising software and databases for maintaining donor records and generating reports.
• Attention to detail for ensuring accuracy in all fundraising materials and communications.
• Interpersonal skills to build and maintain strong relationships with donors and other key contacts.
• An understanding of basic fundraising techniques and strategies, and the ability to apply them in various contexts.
• Problem-solving skills to address challenges that may arise in fundraising or event planning processes.
• Basic financial knowledge to assist with budget management and financial reporting.
• Proficiency in standard office software such as Microsoft Office Suite (Word, Excel, PowerPoint) for preparing documents, presentations, and spreadsheets.

 

Development Assistant Experience Requirements

Entry-level Development Assistants may have 1 to 2 years of experience, usually gained through internships or part-time roles in nonprofit organizations, fundraising, or related fields.

They can also gain relevant experience through roles such as Volunteer Coordinator, Fundraising Assistant, or other development-focused positions.

Candidates with 2 to 3 years of experience are typically more proficient in their understanding and execution of development strategies.

They may have gained this experience in roles such as Development Associate or Development Coordinator.

Those with more than 3 years of experience are often adept at managing donor databases, coordinating fundraising events, and working closely with development directors.

They may also have some experience with grant writing and major gift soliciting.

Candidates with over 5 years of experience in development roles may have substantial experience in donor relations, strategic planning, and even leadership roles.

They may be prepared for a Development Manager or similar supervisory role within an organization’s development department.

 

Development Assistant Education and Training Requirements

Development Assistants usually hold a bachelor’s degree in Business Administration, Communications, Public Relations or other related fields.

They are expected to have strong organizational skills, as well as experience working with databases and office software such as Microsoft Office Suite or Google Docs.

Knowledge of fundraising software and practices is highly beneficial, especially for those working in non-profit organizations.

Additionally, strong written and verbal communication skills are essential due to the nature of the role, which often involves collaborating with various departments and communicating with donors or stakeholders.

While not required, some Development Assistants may choose to pursue a master’s degree in Nonprofit Management or Business Administration to further enhance their skills and knowledge.

Professional certifications, such as Certified Fund Raising Executive (CFRE), can also be beneficial and demonstrate the candidate’s commitment to professional growth and learning.

Work experience in fundraising, development or a similar role is typically preferred.

Training in customer service, administrative support, project management, or similar areas can also be valuable for a Development Assistant.

 

Development Assistant Salary Expectations

A Development Assistant can expect to earn an average salary of $41,583 (USD) per year.

This salary may fluctuate based on factors such as experience, educational background, the specific sector in which they work, and the geographical location.

 

Development Assistant Job Description FAQs

What skills does a Development Assistant need?

Development Assistants require strong organizational skills as they juggle multiple tasks and projects.

They should possess excellent communication skills to effectively work with team members and stakeholders, and to write clear, concise reports and other documentation.

Familiarity with fundraising techniques, donor databases, and other relevant software tools can be advantageous.

 

Do Development Assistants need a degree?

Most Development Assistant positions require a bachelor’s degree in business, communications, nonprofit management, or a related field.

However, relevant work experience can sometimes substitute for educational requirements.

Some positions may also prefer candidates with specific fundraising or non-profit management certifications.

 

What should you look for in a Development Assistant resume?

In a Development Assistant’s resume, look for a degree in a relevant field and experience in development, fundraising, or a similar area.

Proficiency in donor database management software, project management, and communication skills should be highlighted.

Also, pay attention to any volunteer work or internships in non-profits, as these can provide valuable practical experience.

 

What qualities make a good Development Assistant?

A good Development Assistant is detail-oriented and has strong organizational skills, which allow them to manage and prioritize multiple tasks and projects.

They should be flexible and able to adapt to changing situations.

Strong interpersonal skills are necessary for building relationships with team members, donors, and other stakeholders.

They should also possess a strong commitment to the organization’s mission and goals.

 

What are the daily duties of a Development Assistant?

A Development Assistant’s daily duties can include maintaining donor databases, coordinating and assisting with fundraising events, drafting correspondence and reports, and conducting donor research.

They may also assist in developing and implementing fundraising strategies.

Meetings with team members, donors, and other stakeholders may also be a part of their daily schedule.

 

Conclusion

And there we have it.

Today, we’ve unlocked the true potential of what it means to be a Development Assistant.

Surprised?

It’s not just about assisting with project development.

It’s about shaping the future of organizational growth, one development task at a time.

With our handy Development Assistant job description template and real-world examples, you’re ready to step up to the plate.

But why stop there?

Dig deeper with our job description generator. It’s your gateway to carefully-crafted job listings or tailoring your resume to absolute perfection.

Remember:

Every task you undertake is a stepping stone to the organization’s success.

Let’s build that future. Together.

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