Director of Facilities Job Description [Updated for 2025]

In today’s rapidly evolving business landscape, the role of a Director of Facilities has become increasingly significant.

As organizations grow and evolve, so does the need for strategic minds capable of managing, optimizing, and safeguarding their physical assets and facilities.

But what exactly is expected from a Director of Facilities?

Whether you are:

• A job seeker trying to understand the core responsibilities of this role,
• A hiring manager outlining the perfect candidate,
• Or simply curious about the dynamics of facilities management,

You’re in the right place.

Today, we present a tailor-made Director of Facilities job description template, designed for effortless posting on job boards or career sites.

Let’s delve right into it.

Director of Facilities Duties and Responsibilities

A Director of Facilities oversees the functioning and maintenance of the buildings and grounds.

They manage the strategic planning of facilities, including real estate acquisitions, design and construction, and facilities maintenance.

The daily duties and responsibilities of a Director of Facilities may include:

• Oversee the functionality, comfort, safety and efficiency of the facilities
• Manage the overall facilities budget, including forecasting and approving maintenance expenses
• Coordinate facilities operations including maintenance and repairs, space planning, and office moves
• Plan and manage facility renovation or relocation projects
• Lead and manage facilities teams, including hiring, training, and performance evaluation of staff
• Ensure compliance with health and safety regulations
• Develop and implement policies and procedures for the facilities department
• Work with vendors and contractors to ensure work is completed on time and within budget
• Inspect buildings’ structures to determine the need for repairs or renovations
• Manage asset management programs, including preventive maintenance and life-cycle requirements

 

Director of Facilities Job Description Template

Job Brief

We are seeking a Director of Facilities who will be responsible for ensuring optimal functioning of building systems including mechanical, electrical, fire/life safety, and elevators.

They will manage the design, planning, construction, and maintenance of equipment, buildings, and other facilities.

Our ideal candidate is familiar with regulatory compliance and facilities management standard practices.

Ultimately, the Director of Facilities will ensure that our building infrastructure meets the needs of our employees, enables productivity, and aligns with our company’s strategic goals.

 

Responsibilities

• Manage all aspects of facilities including maintenance, custodial, and security services
• Develop plans for building maintenance and capital improvements
• Oversee the functioning of all building systems including mechanical, electrical, fire/life safety, and elevators
• Coordinate with internal and external stakeholders for facilities projects
• Ensure compliance with health and safety standards and industry codes
• Manage facilities budgets and ensure cost-effectiveness
• Maintain accurate records of the condition of the equipment and other systems in the building
• Create a plan for equipment procurement and maintenance
• Direct and plan essential central services such as reception, security, maintenance, mail, archiving, cleaning, waste disposal and recycling

 

Qualifications

• Proven experience as a Director of Facilities or similar leadership role
• Strong knowledge of technical/engineering operations and facilities management best practices
• Experience in project management
• Excellent organizational and leadership skills
• Good understanding of technical aspects of property (Heating, Ventilation and Air conditioning, Electrical etc.)
• BSc/BA in facility management, engineering, business administration or relevant field
• Relevant professional qualification (e.g. CFM) will be an advantage

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Director of Facilities
• Work Environment: Office setting. Some travel may be required for site inspections and vendor meetings.
• Reporting Structure: Reports to the Chief Operating Officer or Vice President of Operations.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $85,000 minimum to $145,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Director of Facilities Do?

Directors of Facilities are typically employed by larger organizations such as corporations, hospitals, universities, or government agencies.

Their primary role is to ensure that the physical environment of the organization is safe, functional, and meets both legal requirements and the needs of the people who use it.

They are responsible for the management of all facility services including maintenance, security, space planning, design, construction, and environmental health and safety.

They work closely with other departments to develop strategic plans for the organization’s facilities and ensure they align with the overall objectives of the organization.

Their duties may also include managing budgets, negotiating contracts with vendors, ensuring compliance with regulations and laws, and developing and implementing procedures and policies related to facilities management.

The Director of Facilities also oversees the work of facilities staff and external contractors, ensuring that all projects and tasks are completed on time and within budget.

They are also responsible for emergency planning and responding to incidents that may affect the organization’s facilities.

 

Director of Facilities Qualifications and Skills

A Director of Facilities is responsible for the strategic planning and daily operations of facilities, including maintenance, custodial tasks, and security.

They need to possess the following qualifications and skills:

• Excellent leadership skills to oversee all facilities operations and manage a diverse team of maintenance, custodial and security staff.
• Strong strategic planning abilities to plan for future facility needs, considering growth projections and budget constraints.
• Technical knowledge of building systems, codes, and safety regulations to ensure the facility is secure, well-maintained, and compliant with all relevant laws and regulations.
• Problem-solving skills to address any issues that arise in the facility, from equipment failures to safety concerns, in a timely and effective manner.
• Excellent interpersonal and communication skills to coordinate with other departments, discuss needs and concerns, and report to upper management.
• Experience in budget management to effectively control costs and ensure the efficient use of resources.
• Knowledge of environmental sustainability practices and energy efficiency to implement in the facility’s operations for cost savings and environmental stewardship.
• Ability to work under pressure and handle multiple tasks simultaneously while ensuring the smooth running of all facility operations.

 

Director of Facilities Experience Requirements

Candidates for a Director of Facilities role generally need to have several years of experience in facilities management or a related field.

This typically includes experience in building operations and maintenance, project management, and vendor management.

Entry-level roles in this field may include positions such as Facilities Coordinator or Facilities Technician, which generally require 1 to 3 years of experience.

In these roles, professionals gain practical experience in maintenance operations, vendor coordination, and facility safety practices.

Candidates who are further along in their careers, with around 5 to 7 years of experience, may hold roles such as Facilities Manager or Maintenance Manager.

These roles often require managing a team, overseeing multiple facilities, and developing and implementing facilities policies and procedures.

Those applying for a Director of Facilities role should ideally have 10 or more years of experience in facilities management.

This should also include several years of leadership experience, as this role requires overseeing all facilities operations, budgeting, strategic planning, and managing a team of facilities personnel.

Additional desired experience for a Director of Facilities may include experience with environmentally friendly or sustainable facilities practices, experience with specific types of facilities such as corporate offices or manufacturing plants, and experience with facilities management software systems.

 

Director of Facilities Education and Training Requirements

Directors of Facilities typically hold a bachelor’s degree in facilities management, business administration, or a related field.

They should have comprehensive knowledge about the operation and maintenance of various facilities, including heating and cooling systems, electrical systems, safety regulations, and building upkeep.

Experience in the field is highly valued, and many directors of facilities have worked their way up from entry-level positions, acquiring significant hands-on experience.

In addition to these, a master’s degree in business administration or facilities management can be beneficial, especially for those aspiring to work in large organizations.

Some roles may require Directors of Facilities to have certifications such as the Certified Facility Manager (CFM) or Facility Management Professional (FMP) designation.

These certifications demonstrate the individual’s expertise in the field and commitment to professional development.

Many Directors of Facilities also take part in continual professional development courses and seminars to stay updated on the latest industry trends, technologies, and best practices.

 

Director of Facilities Salary Expectations

The average salary for a Director of Facilities is $90,853 (USD) per year.

However, the actual salary may vary significantly depending on factors such as the individual’s level of experience, the size and sector of the company, and the cost of living in the geographical location.

 

Director of Facilities Job Description FAQs

What qualifications does a Director of Facilities need?

A Director of Facilities typically requires a bachelor’s degree in business administration, facilities management, or a related field.

Experience in facility management or maintenance, preferably in a leadership role, is also necessary.

Certifications such as the Certified Facility Manager (CFM) or Facility Management Professional (FMP) can be advantageous.

 

What are the daily duties of a Director of Facilities?

The Director of Facilities is responsible for overseeing all building and grounds maintenance for a company.

Their duties include managing preventative maintenance, supervising custodial staff, coordinating with contractors, ensuring safety regulations are met, managing budgets, and responding to emergencies that may affect the facilities.

They also participate in strategic planning for future developments or renovations.

 

What skills does a Director of Facilities need?

A Director of Facilities should possess strong leadership and organizational skills, with the ability to manage and coordinate multiple projects simultaneously.

They should have a comprehensive understanding of facility management principles, practices, and procedures.

Good communication skills are essential for interacting with staff, contractors, and senior management.

Knowledge of safety standards, building codes, and environmental regulations is also important.

 

What should you look for in a Director of Facilities resume?

When evaluating a Director of Facilities resume, look for extensive experience in facilities management, including leadership roles.

Specific projects showing effective cost and resource management can demonstrate their capacity to handle large-scale tasks.

Certifications in facility management or related fields also indicate a commitment to professional growth.

References or indicators of successful team leadership, problem-solving, and strategic planning are beneficial.

 

What qualities make a good Director of Facilities?

A good Director of Facilities is proactive and anticipates issues before they become problems.

They are strategic thinkers who can balance immediate needs with long-term goals.

They’re great communicators, able to convey complex information to various stakeholders.

They also have a strong understanding of safety regulations and building codes, ensuring all facilities are compliant and safe.

Lastly, they are budget-conscious and capable of managing resources effectively.

 

Conclusion

And there you have it.

Today, we’ve delved into the intricate world of a Director of Facilities.

Interesting, isn’t it?

It’s not just about overseeing operations and maintenance.

It’s about shaping the physical environment that influences daily activities, brick by brick.

With our comprehensive Director of Facilities job description template and real-world instances, you’re all geared up to take your next step.

But why halt your journey here?

Go further with our job description generator. It’s your key to meticulously-crafted listings or finessing your resume to flawlessness.

Remember:

Every brick laid is a part of the larger structure.

Let’s construct that future. Together.

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