Document Shredding and Disposal Service Job Description [Updated for 2025]

In the world of data security, the importance of Document Shredding and Disposal Service has never been more crucial.

As privacy concerns grow, so does the demand for professionals who can effectively and securely destroy, dispose, and manage confidential and sensitive information.

But what exactly is expected from a Document Shredding and Disposal Service role?

Whether you are:

• A job seeker eager to understand the core responsibilities of this position,
• A hiring manager seeking to outline the ideal candidate,
• Or simply interested in the operational details of document shredding and disposal,

You’ve landed on the right page.

Today, we present a comprehensive and customizable Document Shredding and Disposal Service job description template, perfect for easy posting on job boards or career sites.

Let’s delve right into it.

Document Shredding and Disposal Service Duties and Responsibilities

Document Shredding and Disposal Service personnel perform an important role in ensuring the secure destruction and disposal of sensitive documents, protecting the privacy and confidentiality of businesses and individuals alike.

The main duties and responsibilities of a Document Shredding and Disposal Service include:

• Collecting documents from customers in a secure manner
• Operating shredding and disposal equipment safely and effectively
• Ensuring all documents are completely destroyed and non-recoverable
• Confirming the completion of shredding tasks to customers, often with a Certificate of Destruction
• Maintaining privacy and confidentiality during the entire process
• Performing routine maintenance on shredding and disposal equipment
• Ensuring adherence to relevant regulations and laws regarding document disposal
• Recycling shredded materials responsibly and sustainably
• Providing customer service, including answering queries and resolving issues
• Maintaining records for audit purposes and providing reports on shredding activities

 

Document Shredding and Disposal Service Job Description Template

Job Brief

We are seeking a reliable and detail-oriented individual to join our team as a Document Shredding and Disposal Service personnel.

The responsibilities of this role include shredding confidential documents, maintaining shredding equipment, and safely disposing of shredded material.

The ideal candidate is familiar with security protocols surrounding confidential document handling and is committed to ensuring the privacy and confidentiality of our clients.

Ultimately, the role requires a high level of integrity, a strong sense of responsibility, and a keen eye for detail in order to ensure the proper destruction and disposal of sensitive documents.

 

Responsibilities

• Operate document shredding machinery in a safe and efficient manner
• Sort and prepare documents for shredding, ensuring all non-paper elements are removed
• Dispose of shredded material in accordance with company policies and regulations
• Maintain and perform minor repairs on shredding equipment
• Follow all security protocols for handling and disposing of confidential documents
• Record and maintain log of all shredding activities
• Ensure work area is kept clean and organized
• Comply with health and safety regulations

 

Qualifications

• Previous experience in a similar role is preferred
• Knowledge of security protocols for handling confidential information
• Basic mechanical skills for operating and maintaining shredding equipment
• Strong organizational skills
• Attention to detail
• High school diploma or equivalent

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Paid time off
• On-the-job training

 

Additional Information

• Job Title: Document Shredding and Disposal Service Personnel
• Work Environment: Warehouse setting. This role requires some physical labor, including lifting and moving of documents and materials.
• Reporting Structure: Reports to the Facility Manager.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $25,000 minimum to $35,000 maximum
• Location: [City, State] (specify the location)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Document Shredding and Disposal Service Do?

Document Shredding and Disposal Services primarily work for businesses across industries including government entities, health care providers, financial institutions, and legal organizations that need secure disposal of their confidential documents.

They use industrial shredders to destroy paper documents, credit cards, CDs, and other data storage devices to ensure sensitive information is irrecoverable.

This process not only protects the privacy of individuals and businesses but also meets the legal requirements for data protection and disposal.

Once the documents are shredded, they are then compacted and sealed into bales for secure transportation to a recycling facility.

This process ensures that the shredded material is disposed of in an environmentally friendly manner.

Document Shredding and Disposal Services may also offer on-site shredding, where the documents are destroyed at the client’s premises, providing instant verification of the destruction process.

They may also provide secure storage bins or containers for their clients to store documents prior to shredding, ensuring an extra level of security.

Their role involves promoting a culture of privacy and compliance within organizations by providing a secure method of disposal for sensitive data, thus preventing unauthorized access and potential data breaches.

 

Document Shredding and Disposal Service Qualifications and Skills

Those working in a Document Shredding and Disposal Service role should possess a mix of practical, technical and interpersonal skills, including:

• Knowledge of document destruction techniques and equipment to ensure effective and secure disposal of sensitive materials.
• Attention to detail to ensure that all documents are properly disposed of and no sensitive information is mistakenly left intact.
• Organizational skills to manage a large volume of documents, track what has been shredded and disposed, and maintain a clean and efficient work space.
• Understanding of privacy laws and regulations, in order to handle confidential documents appropriately and maintain compliance.
• Communication skills to liaise with clients, understand their needs and requirements, and to provide clear and concise reports of completed tasks.
• Physical stamina and strength to handle and operate heavy shredding machinery and equipment for extended periods of time.
• Problem-solving skills to troubleshoot any issues that may arise with the shredding equipment or disposal process, and find effective solutions.
• Ability to work independently and manage time effectively, as many document shredding and disposal tasks may need to be completed under deadlines.

 

Document Shredding and Disposal Service Experience Requirements

Entry-level candidates for Document Shredding and Disposal Service typically have at least 1 year of experience, often through a part-time role or internship in an office environment, where they learn about the importance of secure document disposal.

These professionals may also gain on-the-job experience in roles such as Administrative Assistant or Office Clerk, where they handle sensitive data.

Candidates with more than 2 years of experience generally have more advanced skills, including an understanding of data protection laws and regulations.

They may have gained this experience through roles in document management or information security.

Those with more than 5 years of experience often have some supervisory or management experience.

They may have developed their skills in roles such as Document Shredding Supervisor or Data Destruction Manager.

Many employers in this field also value relevant certifications, such as the Certified Secure Destruction Specialist (CSDS) program offered by the National Association for Information Destruction (NAID).

This can demonstrate a candidate’s commitment to the field and advanced knowledge of secure document destruction processes.

In addition, due to the physical nature of the work, candidates often need to demonstrate physical fitness and the ability to operate shredding machinery safely.

 

Document Shredding and Disposal Service Education and Training Requirements

For a Document Shredding and Disposal Service role, there are no strict educational requirements.

However, a high school diploma or equivalent is often preferred.

Training is typically done on the job, with new employees learning from experienced workers.

They are taught how to operate the shredding and disposal machinery, how to handle sensitive information, and how to follow safety procedures.

As this role involves handling sensitive documents, workers are usually required to pass a background check.

Knowledge of laws and regulations related to document disposal, such as the Fair and Accurate Credit Transactions Act (FACTA) and the Health Insurance Portability and Accountability Act (HIPAA), can be beneficial.

Thus, some companies may offer or require training in these areas.

For those looking to advance in the field, obtaining a certification like the Certified Secure Destruction Specialist (CSDS) from the National Association for Information Destruction (NAID) can be beneficial.

This certification program provides recognition for professionals in the information destruction industry who have demonstrated an in-depth understanding of the principles and standards in this field.

It is also important to note that the job role demands physical fitness as it often involves lifting heavy boxes of documents.

In summary, the role is largely based on on-the-job training, trustworthiness, and understanding of relevant regulations and standards.

Some may opt to pursue certifications to advance in their career.

 

Document Shredding and Disposal Service Salary Expectations

The average wage for a Document Shredding and Disposal Service professional is around $16.00 (USD) per hour.

The actual earnings can fluctuate based on the individual’s experience, the geographical location, and the company that employs them.

 

Document Shredding and Disposal Service Job Description FAQs

What skills are needed for a Document Shredding and Disposal Service role?

This role requires individuals to possess strong organizational and time-management skills to manage multiple tasks effectively.

They should have good mechanical skills to operate and maintain shredding machines and disposal equipment.

Attention to detail is crucial to ensure that all documents are properly destroyed and disposed of.

They should also be trustworthy and reliable as they may handle sensitive and confidential information.

 

Do you need a degree to work in Document Shredding and Disposal Service?

No, a degree is not typically required for this role.

However, having a high school diploma or equivalent is often preferred by employers.

Training in document handling, shredding and disposal methods, as well as the laws and regulations related to document destruction, is usually provided on the job.

 

What should you look for in a Document Shredding and Disposal Service resume?

A candidate’s resume should show previous experience in a similar role, indicating that they can handle the responsibilities of this job.

They should have experience operating shredding and disposal machines.

Evidence of strong organizational skills and attention to detail is also important.

As this role involves handling confidential documents, a clean record indicating trustworthiness is crucial.

 

What qualities make a good Document Shredding and Disposal Service worker?

A good Document Shredding and Disposal Service worker should be detail-oriented and organized, as they are responsible for properly disposing of sensitive and confidential documents.

They should also be reliable and trustworthy, given the nature of the documents they handle.

Strong mechanical skills are also important for operating and maintaining shredding and disposal equipment effectively.

 

What are the daily duties of a Document Shredding and Disposal Service worker?

On a typical day, a Document Shredding and Disposal Service worker might review the list of documents to be disposed of, operate the shredding machine to destroy the documents, and dispose of the shredded documents as per the company’s and legal guidelines.

They may also perform routine maintenance on the shredding machine and other equipment.

Some part of their day may involve documenting the destruction of documents for record-keeping purposes.

 

Conclusion

And there you have it.

Today, we unveiled the true essence of working in a Document Shredding and Disposal Service.

Guess what?

It’s not just about tearing up paper.

It’s about ensuring secure and safe disposal of confidential documents, one shred at a time.

With our reliable Document Shredding and Disposal Service job description template and real-world examples, you’re ready to dive into this vital field.

But why end your journey here?

Explore more with our job description generator. It’s your stepping stone to accurate job listings or perfecting your resume to stand out.

Remember:

Every shred of paper is part of a larger mission.

Let’s secure that future. Together.

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