Entertainment Coordinator Job Description [Updated for 2025]

In the world of entertainment, the role of the Entertainment Coordinator is more dynamic than ever.

As events and experiences evolve, so does the demand for creative minds who can plan, coordinate, and transform our entertainment landscapes.

But let’s take a closer look: What’s truly expected from an Entertainment Coordinator?

Whether you are:

• A job seeker trying to understand the core of this role,
• A hiring manager defining the ideal candidate,
• Or simply fascinated by the behind-the-scenes of entertainment coordination,

You’ve come to the right place.

Today, we present a versatile Entertainment Coordinator job description template, designed for effortless posting on job boards or career sites.

Let’s dive right in.

Entertainment Coordinator Duties and Responsibilities

Entertainment Coordinators are responsible for the planning and execution of entertaining events and activities.

They may work in a variety of settings including cruise ships, resorts, and event planning companies.

Their primary duties and responsibilities include:

• Planning, organizing, and scheduling entertainment programs and activities
• Working closely with performers, artists, and other entertainment professionals to arrange performances
• Ensuring all entertainment equipment is safe and in good working order
• Coordinating with various departments or teams to ensure smooth execution of events
• Negotiating contracts with entertainers, vendors, and venues
• Communicating with clients to understand their entertainment needs and preferences
• Monitoring entertainment activities to ensure compliance with all regulations and safety standards
• Assessing the success of each event and making recommendations for future events
• Keeping up-to-date with the latest entertainment trends and innovations
• Managing budgets and financial planning for events

 

Entertainment Coordinator Job Description Template

Job Brief

We are seeking an enthusiastic and dedicated Entertainment Coordinator to plan and execute entertainment programs and events.

The Entertainment Coordinator will be responsible for identifying suitable entertainment opportunities, liaising with performers and artists, and ensuring all logistical details are in place.

Our ideal candidate is creative, organized, and has a deep understanding of the entertainment industry.

You should also have excellent networking skills, the ability to multitask and manage multiple projects simultaneously, and a passion for creating unforgettable entertainment experiences.

 

Responsibilities

• Plan, organize, and coordinate various entertainment activities and events.
• Identify and book suitable entertainers, performers, and artists for different events.
• Coordinate with event planners, vendors, and venue managers.
• Create and manage event budgets.
• Manage contracts and negotiations with entertainers and vendors.
• Ensure all entertainment activities comply with health and safety regulations.
• Manage and resolve any issues or emergencies that arise during events.
• Evaluate the success and feedback of events to improve future planning.

 

Qualifications

• Proven experience as an entertainment coordinator or similar role.
• Knowledge of the entertainment industry and event planning.
• Exceptional organizational and multitasking abilities.
• Excellent negotiation, networking, and interpersonal skills.
• Able to handle stress and remain calm under pressure.
• Proficient in MS Office or relevant software for event planning and budgeting.
• Bachelor’s degree in hospitality management, public relations, or relevant field is preferred.

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Opportunities to attend a variety of entertainment events

 

Additional Information

• Job Title: Entertainment Coordinator
• Work Environment: This role typically works in an office setting, with frequent travel to different event venues. Weekend and evening work may be required, particularly during events.
• Reporting Structure: Reports to the Entertainment Director or Event Manager.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $45,000 minimum to $65,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does an Entertainment Coordinator Do?

An Entertainment Coordinator is typically employed by event management companies, television networks, theme parks, and other recreational facilities.

They can also work as independent contractors or for non-profit organizations.

They are responsible for planning, organizing, and executing a wide variety of entertainment events, ranging from concerts and parties to festivals and corporate events.

Their job involves communicating with clients to understand their entertainment needs and preferences, sourcing and booking appropriate entertainers such as musicians, comedians, or speakers, and coordinating their schedules.

Entertainment Coordinators also manage the logistical aspects of events, such as arranging transportation and accommodation for performers, setting up stages and seating, and ensuring compliance with safety regulations.

They often work closely with other professionals, including event planners, technical staff, and marketing teams to promote events and ensure they run smoothly.

Their role may also involve managing contracts and negotiations with performers or their agents, maintaining budgets, and handling any issues or changes that may arise during the event.

In addition to this, they may be required to evaluate the success of each event and provide feedback for future improvements.

Overall, an Entertainment Coordinator plays a vital role in ensuring that all entertainment aspects of an event are well-planned and well-executed to provide an enjoyable experience for attendees.

 

Entertainment Coordinator Qualifications and Skills

An effective Entertainment Coordinator must possess a unique combination of creativity, administrative skills, and interpersonal abilities.

These may include:

• Excellent organizational skills to manage multiple events, deadlines, and schedules simultaneously.
• Strong communication abilities to negotiate with vendors, articulate client needs to performers, and provide clear instructions to event staff.
• Interpersonal skills to build and maintain relationships with a wide array of stakeholders, including performers, clients, and team members.
• Creativity and vision to imagine, plan, and execute engaging events that cater to diverse audiences.
• Customer service skills to understand and cater to the unique needs of each client, ensuring their satisfaction and building long-term relationships.
• Problem-solving abilities to effectively manage any issues or challenges that arise during event planning and execution.
• Knowledge of various forms of entertainment, performers, and trends to provide relevant and engaging entertainment options.
• Financial management skills to develop and adhere to budgets, negotiate contracts and payments, and ensure the financial success of events.

 

Entertainment Coordinator Experience Requirements

Entry-level candidates for the role of Entertainment Coordinator may have 1 to 2 years of experience, often gained through internships or part-time roles in the entertainment industry.

This could include assisting in organizing events, working in PR, or coordinating schedules at a talent agency or entertainment venue.

Candidates with a background in fields like entertainment management, communications, or public relations are often considered suitable for this role.

They may have gained their experience in positions like Event Assistant, PR Coordinator, or Talent Management Assistant.

For those with 3 to 5 years of experience, they may have taken on more responsibilities such as managing larger events, coordinating complex schedules for high profile clients, or overseeing a team.

These individuals have often honed their communication and organizational skills in roles such as Event Planner, Talent Agent, or PR Manager.

Candidates with over 5 years of experience are often considered for senior roles.

They may have gained leadership experience, overseen large-scale projects or events, and worked closely with high-profile clients.

These individuals are often ready for positions such as Senior Entertainment Coordinator or Entertainment Director.

Their background may include roles such as Senior Event Planner, Talent Agency Director, or PR Director.

 

Entertainment Coordinator Education and Training Requirements

Entertainment Coordinators typically have a bachelor’s degree in event management, hospitality, public relations, communications, or a related field.

They need to have a strong background in event planning and coordination, with a specific focus on entertainment aspects.

This includes knowledge of contracts, talent booking, event logistics, and event promotion.

Some positions may require Entertainment Coordinators to have a master’s degree in a specialized field such as arts administration or event management.

Entertainment Coordinators may also pursue certifications in event planning or hospitality management to enhance their skills and knowledge.

Additionally, they need to be familiar with various forms of entertainment and current industry trends.

This could include knowledge in music, theater, film, and other performance arts.

Having a master’s degree and/or certification may demonstrate a candidate’s commitment to the field and dedication to continuous learning.

Experience in the entertainment or events industry is often highly valued as well.

 

Entertainment Coordinator Salary Expectations

An Entertainment Coordinator typically earns an average salary of $44,500 (USD) per year.

The actual earnings can vary significantly depending on the specific industry, level of experience, and geographical location.

 

Entertainment Coordinator Job Description FAQs

What skills does an Entertainment Coordinator need?

An Entertainment Coordinator needs strong organizational and communication skills to manage events and liaise with clients, performers, and other stakeholders.

They should have a creative mindset to come up with engaging event concepts.

Knowledge of budgeting and negotiation is also essential for procuring services and performers within an allocated budget.

 

Do Entertainment Coordinators need a degree?

While a degree is not strictly necessary, many employers prefer candidates with a bachelor’s degree in event management, hospitality, or a related field.

Relevant experience in event planning or the entertainment industry is often a more important requirement.

 

What should you look for in an Entertainment Coordinator resume?

Look for relevant experience in organizing and coordinating events, particularly in an entertainment context.

Check for a proven track record in managing budgets and negotiating contracts.

Skills in project management, team coordination, and stakeholder liaison are also valuable.

Lastly, qualifications in event management or a related field can be a bonus.

 

What qualities make a good Entertainment Coordinator?

A good Entertainment Coordinator is creative, enthusiastic, and has a knack for understanding what audiences enjoy.

They should be detail-oriented to manage the logistics of events and problem-solve as issues arise.

They must have strong interpersonal skills to build relationships with clients, performers, and suppliers.

A good Entertainment Coordinator is also adaptable and can handle pressure, as the nature of events often requires working in a fast-paced and sometimes unpredictable environment.

 

What are the daily duties of an Entertainment Coordinator?

An Entertainment Coordinator’s daily duties might involve liaising with clients to understand their event requirements, brainstorming event concepts, booking performers, negotiating contracts, managing budgets, coordinating event logistics, overseeing event setups, and coordinating with marketing teams for event promotion.

These duties may vary depending on whether the event is in the planning stage, execution stage, or post-event evaluation stage.

 

Conclusion

And there you have it.

Today, we’ve pulled back the velvet curtain on what it truly means to be an entertainment coordinator.

Surprise, surprise?

It’s not just about coordinating events.

It’s about orchestrating unforgettable experiences, one event at a time.

With our quick-reference entertainment coordinator job description template and real-world examples, you’re ready to step into the spotlight.

But why take a bow just yet?

Explore more with our job description generator. It’s your key to orchestrating precision-crafted job listings or fine-tuning your resume to hit the right notes.

Remember:

Every event is a part of the larger show.

Let’s create that magic. Together.

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