Equine Event Coordinator Job Description [Updated for 2025]

In the world of equestrian events, the spotlight on equine event coordinators has never been brighter.

As the industry continues to evolve, there is a growing demand for skilled professionals who can successfully manage, plan, and oversee our equine events.

But let’s delve deeper: What’s truly expected from an equine event coordinator?

Whether you are:

• A job seeker trying to understand the core of this role,
• A hiring manager outlining the perfect candidate,
• Or simply intrigued by the intricacies of equine event coordination,

You’re in the right place.

Today, we present a customizable equine event coordinator job description template, designed for easy posting on job boards or career sites.

Let’s gallop straight into it.

Equine Event Coordinator Duties and Responsibilities

Equine Event Coordinators are responsible for planning, organizing, and managing equestrian events such as horse shows, races, and clinics.

They must have a thorough understanding of equine activities, along with strong administrative and organizational skills.

Their duties and responsibilities include:

• Developing and implementing event plans and schedules
• Coordination of event logistics including venue selection, set up, and tear down
• Securing necessary permits and insurance for the events
• Collaborating with vendors and sponsors, and managing relationships
• Ensuring compliance with equine health and safety standards
• Preparing budgets and overseeing financial management of events
• Managing event registration processes and coordinating participant needs
• Organizing event staff and volunteers, and overseeing their tasks
• Handling crisis management and problem-solving during events
• Conducting post-event evaluations and preparing reports

 

Equine Event Coordinator Job Description Template

Job Brief

We are seeking a knowledgeable and organized Equine Event Coordinator to plan, manage and execute equine events.

The Equine Event Coordinator is responsible for coordinating event logistics, working with clients, sponsors, and staff, and ensuring the event runs smoothly.

Our ideal candidate has a strong passion for horses and a deep understanding of equestrian events.

They should be familiar with event planning, have excellent organizational skills, and be able to manage multiple tasks simultaneously.

The goal is to organize unforgettable events that will ensure the entertainment of participants and spectators and facilitate the promotion of the company’s brand.

 

Responsibilities

• Plan, coordinate, and manage all aspects of equine events from conception to execution
• Work closely with clients to identify their needs and ensure customer satisfaction
• Negotiate contracts with vendors and sponsors
• Coordinate event logistics, including registration and attendee tracking, presentations and materials, facilities and catering management
• Ensure compliance with insurance, legal, health and safety obligations
• Cooperate with marketing and PR to promote and publicize the event
• Proactively handle any arising issues and troubleshoot any emerging problems on event day
• Conduct post-event evaluations and report on outcomes

 

Qualifications

• Proven experience as an event coordinator or similar role
• Strong knowledge of the equine industry and equestrian events
• Excellent time management and communication skills
• Ability to manage multiple projects independently
• Proficient in MS Office and event management software
• BS in Event Management, Hospitality or equivalent field

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Opportunities for career advancement

 

Additional Information

• Job Title: Equine Event Coordinator
• Work Environment: Office setting with frequent travel for event organization and management.
• Reporting Structure: Reports to the Director of Events.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $45,000 minimum to $70,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does an Equine Event Coordinator Do?

Equine Event Coordinators are professionals who specialize in the planning and execution of events related to horses, such as horse shows, races, and equestrian competitions.

They work closely with event sponsors, race directors, and other event personnel to ensure the successful organization and execution of the event.

This includes coordinating with venue staff to ensure the site is prepared and suitable for horses and riders.

An Equine Event Coordinator’s responsibilities include planning event logistics, such as scheduling, budgeting, and arranging for necessary permits and insurance.

They must also ensure all safety standards and animal welfare regulations are met.

They are in charge of hiring necessary staff for the event, such as judges, veterinarians, and support personnel.

They also coordinate with vendors to provide necessary services like food and equipment.

During the event, they oversee all aspects of the competition, from ensuring the track or course is properly maintained, to managing the event timeline and coordinating with participants and their teams.

Equine Event Coordinators also play a key role in promoting the event, working closely with marketing and PR teams to ensure maximum visibility and participation.

Finally, they are responsible for evaluating the event’s success and making necessary improvements for future events.

 

Equine Event Coordinator Qualifications and Skills

An Equine Event Coordinator should have the skills and qualifications that align with your job description, such as:

• A solid understanding of horses, equestrian culture and events to effectively plan and coordinate activities and schedules.
• Excellent organizational skills to manage all aspects of an event, from initial planning to post-event activities.
• Strong interpersonal and communication skills to effectively collaborate with teams, interact with guests, and negotiate with vendors and sponsors.
• Problem-solving skills to quickly and effectively resolve any issues that arise before, during or after the event.
• Detail-oriented to ensure all aspects of the event are considered and executed correctly, from horse welfare to safety regulations and event aesthetics.
• Ability to work under pressure and to tight deadlines, often managing several tasks simultaneously.
• Knowledge of budgeting and financial planning to ensure the event stays within financial parameters.
• Customer service skills to ensure satisfaction of event attendees, participants, and sponsors.
• Physical stamina to handle the demands of the job, which may include long hours and physical tasks related to event set up and tear down.

 

Equine Event Coordinator Experience Requirements

Entry-level candidates for the Equine Event Coordinator role may have at least 1 to 2 years of experience, often gained through internships or part-time roles in equestrian centers, horse show organizations, or with equine sports teams.

They should have practical knowledge about horse shows and equine competitions.

These professionals can also gain on-the-job experience in roles such as Equine Assistant, Stable Manager, or other horse-related roles.

This experience can provide them with a strong foundation of understanding about horses, their needs, the challenges of organizing equine events, and the complexities of coordinating with various stakeholders involved in such events.

Candidates with more than 3 years of experience should have in-depth knowledge about organizing equine events, coordinating with event sponsors, managing budgets, handling public relations and marketing for equine events, and ensuring compliance with equine event regulations.

They should also be adept at handling emergencies during equine events, such as medical emergencies for horses or riders.

Those with more than 5 years of experience are likely to have leadership experience and may have led teams in organizing large-scale equine events.

They may be ready for a managerial position within an equine event organizing company or a large equestrian center.

They should have extensive knowledge about the equine industry, and may also have experience in negotiating contracts for equine events, and strategic planning for event calendars.

 

Equine Event Coordinator Education and Training Requirements

Equine Event Coordinators generally need a bachelor’s degree in a related field such as Business Management, Hospitality or Event Management.

A background in Equine Science or Animal Studies is also beneficial, as it provides knowledge about horses’ needs and behavior.

They should be familiar with all aspects of event planning including budgeting, venue selection, marketing, and logistics.

Some positions, especially those related to large-scale or international equine events, may require an Equine Event Coordinator with a master’s degree in Event Management or a related field.

In addition to formal education, practical experience with horses, such as equestrian sports involvement, horse care, or riding instruction, can be extremely beneficial.

Many coordinators also pursue certification from recognized bodies such as the Event Management Professional Certification Program or the Certified Meeting Professional designation.

Having a master’s degree or certification demonstrates a candidate’s commitment to their profession and their dedication to maintaining the highest standards in event coordination.

 

Equine Event Coordinator Salary Expectations

An Equine Event Coordinator typically earns an average salary of $45,000 (USD) per year.

However, this amount can fluctuate depending on factors such as the extent of experience, the level of responsibility involved in the role, the location of the event, and the budget of the employing organization.

 

Equine Event Coordinator Job Description FAQs

What skills does an Equine Event Coordinator need?

Equine Event Coordinators require excellent organizational and communication skills to manage various aspects of equine events.

They should have a deep understanding of equestrian sports and horse care.

Time management, problem-solving, and negotiation skills are also important.

In addition, they should be comfortable with budgeting and managing finances related to event planning.

 

Do Equine Event Coordinators need specific qualifications?

While a specific degree is not necessary, a background in event management or equine studies is beneficial for this role.

Practical experience in organizing events, especially equine events, is often more important.

Certification in equine studies and a thorough knowledge of horse care and equestrian sports could be advantageous.

 

What should you look for in an Equine Event Coordinator’s resume?

Look for experience in event planning and management, particularly within the equine industry.

Knowledge of equestrian sports and horse care is also important.

Good candidates will have demonstrated their organizational and problem-solving skills in past roles.

Check for any certifications in event management or equine studies.

 

What qualities make a good Equine Event Coordinator?

A good Equine Event Coordinator is organized, has exceptional attention to detail, and communicates effectively.

They should be passionate about equestrian sports and have a good understanding of horse care.

Good problem-solving skills are vital for anticipating and resolving any issues that might arise during events.

They should also be able to work well under pressure and handle multiple tasks at once.

 

What are the daily duties of an Equine Event Coordinator?

The daily duties of an Equine Event Coordinator can vary depending on the stage of event planning.

However, tasks may include liaising with sponsors, securing event venues, coordinating logistics, managing budgets, marketing the event, and ensuring compliance with safety and animal welfare regulations.

During an event, they will oversee operations, resolve any issues, and ensure the event runs smoothly.

 

Conclusion

And there you have it.

Today, we’ve given you a glimpse of what being an Equine Event Coordinator truly entails.

Guess what?

It’s not just about organizing events.

It’s about orchestrating unforgettable equestrian experiences, one event at a time.

With our must-have Equine Event Coordinator job description template and real-world examples, you’re ready to gallop ahead.

But why stop there?

Explore further with our job description generator. It’s your next leap to meticulously crafted listings or optimizing your resume to perfection.

Remember:

Every event is a chance to make an indelible mark in the equestrian world.

Let’s create these memories. Together.

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