Estimating Coordinator Job Description [Updated for 2025]

In the fast-paced world of project management, the role of an Estimating Coordinator is becoming increasingly critical.

As business projects grow in complexity and scale, the demand for professionals who can efficiently oversee, organize, and ensure accurate cost estimations is on the rise.

But let’s delve deeper: What’s actually expected from an Estimating Coordinator?

Whether you are:

• An applicant trying to understand the specifics of this role,
• A hiring manager looking to define the perfect candidate,
• Or simply interested in the behind-the-scenes operations of project estimation,

You’re in the right place.

Today, we present a customizable Estimating Coordinator job description template, crafted for effortless posting on job boards or career sites.

Let’s get started.

Estimating Coordinator Duties and Responsibilities

Estimating Coordinators play a critical role in the planning and execution of projects by generating reliable and accurate estimates.

They work across various industries, such as construction, manufacturing, and engineering.

The job duties and responsibilities of an Estimating Coordinator include:

• Collecting and analyzing data to estimate the time, money, resources, and labor required for a project
• Collaborating closely with contractors, engineers, architects and clients to understand the requirements and complexities of a project
• Assessing the cost effectiveness of products, projects, or services and tracking actual costs as the project develops
• Preparing detailed reports or bids for management, client, or project team
• Using computer software to calculate estimates and evaluate the economic and financial impacts of project design decisions
• Reviewing material and labor requirements, to decide whether it is more cost-effective to produce or purchase components
• Conducting risk analysis for project estimates
• Keeping up-to-date with the latest industry trends, techniques, and materials to ensure estimates are current and competitive

 

Estimating Coordinator Job Description Template

Job Brief

We are looking for a detail-oriented Estimating Coordinator to assist our estimating team with the preparation of cost estimates for various projects.

The Estimating Coordinator will be responsible for gathering pertinent information to aid in the estimation process, reviewing blueprints and specifications, preparing time, cost, materials, and labor estimates.

Our ideal candidate is highly organized, has a keen eye for detail and excellent numerical skills.

Your ultimate goal will be to provide our clients with accurate cost estimates that will help them make informed decisions.

 

Responsibilities

• Assist in the preparation of cost estimates for projects.
• Analyze drawings, specifications, and other documentation to prepare comprehensive cost estimates.
• Coordinate and communicate with vendors and suppliers to obtain pricing information.
• Prepare, maintain, and coordinate project schedules.
• Review data to determine material and labor requirements and prepare itemized lists.
• Document estimate results and update databases with new pricing information.
• Work closely with project managers and other team members to ensure estimates are accurate and complete.
• Participate in proposal preparation and client presentations.

 

Qualifications

• Proven work experience as an Estimating Coordinator or similar role in construction or manufacturing industries.
• Excellent mathematical and IT skills.
• Attention to detail and strong organizational skills.
• Familiarity with financial and project management principles.
• In-depth knowledge of research and data analysis methods and estimation formulas.
• Excellent verbal and written communication skills.
• Proficiency in relevant software, such as Microsoft Office Suite and estimating software.
• BS degree in Engineering, Construction Science or relevant field.

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Estimating Coordinator
• Work Environment: Office setting with occasional visits to project sites.
• Reporting Structure: Reports to the Estimating Manager or Director of Estimating.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $50,000 minimum to $70,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does an Estimating Coordinator Do?

Estimating Coordinators typically work in construction or manufacturing industries, or for corporations that require detailed project planning.

They can also operate as independent consultants.

They liaise with project managers, engineers, and contractors to gather detailed information about proposed projects.

This could include information about necessary materials, labor, time, and other factors that contribute to the overall cost of a project.

Their primary task is to prepare, review, and update cost estimates for these projects.

These estimates help businesses budget appropriately, set pricing for products or services, or determine whether a project is financially feasible.

Estimating Coordinators also analyze different suppliers to obtain the most cost-effective deals.

They often use software to accurately calculate estimates and often present these findings in detailed reports to stakeholders.

They may also be responsible for monitoring the progress of projects to compare the actual costs incurred with estimated costs, and to revise estimates as necessary.

Their role is crucial in helping organizations make informed financial decisions about projects.

 

Estimating Coordinator Qualifications and Skills

An Estimating Coordinator should possess a range of technical skills, interpersonal abilities, and industry-specific knowledge to effectively perform their role, including:

• Strong numerical skills to prepare accurate estimates and budgets for projects.
• Proficiency in using estimating software to make precise calculations and projections.
• Exceptional attention to detail to ensure all aspects of a project are considered during the estimation process.
• Excellent communication skills to clearly explain estimates to clients, team members, and stakeholders and to understand their requirements and concerns.
• Ability to collaborate effectively with engineers, project managers, and other professionals involved in projects.
• Strong organizational skills to handle multiple estimates simultaneously and meet deadlines.
• Problem-solving skills to identify and address challenges that may affect the accuracy of estimates.
• Knowledge of construction or the relevant industry to understand the materials, labor, and other factors that affect costs.
• Customer service skills to build relationships with clients and ensure their satisfaction.

 

Estimating Coordinator Experience Requirements

Estimating Coordinators typically need a minimum of 1 to 2 years of experience in a related field such as construction, project management, or cost estimation.

This experience can often be gained through internships, entry-level positions, or part-time roles within relevant industries.

Candidates with up to 3 years of experience are typically proficient in using estimating software and tools, and they have a solid understanding of the construction or manufacturing processes.

They often have experience in preparing and coordinating project estimates and schedules, and are accustomed to working in a fast-paced environment.

Those with more than 5 years of experience may have a well-rounded skill set, with the ability to handle complex and large scale projects.

They often have experience in leading project teams and have advanced skills in negotiating contracts, budgeting, and cost control.

These seasoned professionals may be ready for a senior role in project estimation or cost management.

In addition to these, all Estimating Coordinators should have strong analytical skills, attention to detail, and the ability to communicate effectively with various stakeholders.

 

Estimating Coordinator Education and Training Requirements

Estimating Coordinators often have a bachelor’s degree in finance, business, construction management, or another relevant field.

They are expected to have a strong understanding of the estimating process, so experience in construction, contracting, or project management can be beneficial.

Estimating Coordinators should have excellent mathematical skills, an ability to read blueprints and technical documents, and a strong knowledge of industry-specific software and tools.

While not always required, some employers may prefer candidates who hold a professional certification such as the Certified Professional Estimator (CPE) designation offered by the American Society of Professional Estimators.

Additional training and certification in software systems commonly used in the industry, such as AutoCAD or Microsoft Project, may also be advantageous.

A master’s degree in a related field or advanced certification could highlight a candidate’s commitment to their profession and indicate potential for leadership roles.

Moreover, Estimating Coordinators should always be willing to engage in continuous learning to stay updated with the latest industry trends and advancements.

 

Estimating Coordinator Salary Expectations

An Estimating Coordinator can expect to earn an average salary of $48,518 (USD) per year.

The actual income can fluctuate depending on factors such as industry experience, educational background, and geographic location.

 

Estimating Coordinator Job Description FAQs

What qualifications does an Estimating Coordinator need?

Estimating Coordinators typically need a bachelor’s degree in engineering, construction science, or a related field.

Some positions may accept extensive industry experience in place of formal education.

Knowledge of the construction industry, excellent math skills, understanding of blueprints and technical diagrams, and proficiency in estimation software are also usually required.

 

What does an Estimating Coordinator do on a daily basis?

On a daily basis, an Estimating Coordinator is responsible for preparing cost estimates for projects, consulting with industry professionals to understand project requirements, and maintaining accurate records of estimates and actual costs.

They may also analyze blueprints and other documentation to prepare time, cost, materials, and labor estimates.

In addition, they may assist with bidding, drafting proposals, and negotiating contracts.

 

What qualities make a good Estimating Coordinator?

A good Estimating Coordinator should have excellent analytical skills, as they are responsible for assessing costs and developing accurate estimates.

They need to be detail-oriented and have strong organizational skills to manage multiple projects and deadlines.

Strong communication skills are also important, as they often interact with various professionals, including contractors, clients, and management.

 

What should you look for in an Estimating Coordinator resume?

An Estimating Coordinator resume should highlight relevant educational background, industry experience, and proficiency in relevant software.

Look for experience with cost estimating, budgeting, and project management.

Certifications related to cost estimating or construction management can also be a plus.

 

Conclusion

And there you have it.

Today, we have unraveled the intricate details of what it truly means to be an estimating coordinator.

And you know what?

It’s not just about crunching numbers.

It’s about shaping the future of projects, one estimate at a time.

With our comprehensive estimating coordinator job description template and real-world examples, you’re ready to take the next step.

But why stop there?

Dig deeper with our job description generator. It’s your key to creating meticulously detailed listings or fine-tuning your resume to make it flawless.

Remember:

Every estimate is a vital piece of the project puzzle.

Let’s piece that future together.

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