Event Coordinator at RV Parks Job Description [Updated for 2025]

In the dynamic world of event planning, the role of Event Coordinator at RV Parks has never been more essential.

As the popularity of RV vacations continues to grow, so does the demand for skilled professionals who can plan, manage, and execute memorable events at these unique venues.

But what does it really take to be a successful Event Coordinator at RV Parks?

Whether you are:

• An aspiring professional looking to understand the core of this role,
• A hiring manager seeking to attract the perfect candidate,
• Or simply curious about the day-to-day activities of an RV Park Event Coordinator,

You’ve come to the right place.

Today, we present a versatile job description template for an Event Coordinator at RV Parks, designed for easy posting on job boards or career websites.

Let’s dive right in.

Event Coordinator at RV Parks Duties and Responsibilities

Event Coordinators at RV Parks are responsible for planning, organizing, and managing events within the park.

They collaborate with vendors, staff, and guests to create memorable experiences.

They also handle various administrative tasks, including scheduling, budgeting, and paperwork.

The duties and responsibilities of an Event Coordinator at RV Parks include:

• Planning and organizing events from start to finish based on the specific needs of the park and its guests
• Working closely with vendors and park staff to ensure events run smoothly
• Creating event proposals, including budgets and timelines
• Managing event set up, tear down, and follow-up processes
• Addressing and resolving any issues that may arise before, during, or after the event
• Maintaining communication with guests, answering their questions, and providing necessary information
• Negotiating contracts with vendors and suppliers
• Implementing marketing and promotional activities to increase event attendance
• Ensuring compliance with health, safety, and sanitation regulations
• Processing payments for event-related services
• Collecting feedback from guests and staff to improve future events

 

Event Coordinator at RV Parks Job Description Template

Job Brief

We are looking for a dedicated Event Coordinator to oversee, plan, and manage events at our RV Parks.

This includes coordinating schedules, arranging facilities, organizing registration, and handling all event logistics.

The ideal candidate is an organized professional with outstanding project management and problem-solving abilities.

They should have experience planning and coordinating a variety of events, from workshops to large outdoor activities.

Ultimately, the role of the Event Coordinator is to ensure our events run smoothly and guests have an enjoyable experience.

 

Responsibilities

• Plan, design and produce events while managing all project delivery elements within time limits
• Liaise with clients to identify their needs and to ensure customer satisfaction
• Conduct market research, gather information and negotiate contracts prior to closing any deals
• Provide feedback and periodic reports to stakeholders
• Propose ideas to improve provided services and event quality
• Ensure compliance with insurance, legal, health and safety obligations
• Coordinate with marketing and PR to promote and publicize event
• Proactively handle any arising issues and troubleshoot any emerging problems on the event day
• Conduct pre- and post – event evaluations and report on outcomes

 

Qualifications

• Proven experience as an event coordinator
• A proven track record of organizing successful events
• Proficient in MS Office and event management software
• Excellent vendor management skills
• Outstanding communication and negotiation ability
• A team player with leadership skills
• BSc/BA in PR, marketing, hospitality management or related field is preferred

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Event Coordinator
• Work Environment: Outdoor setting with some office work. Some travel may be required for site inspections and dealing with vendors.
• Reporting Structure: Reports to the Park Manager or Event Management Director.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $45,000 minimum to $60,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does an Event Coordinator at RV Parks Do?

Event Coordinators at RV Parks are primarily responsible for planning, organizing, and executing events at the park.

They work closely with vendors, park management, and guests to ensure all aspects of an event run smoothly.

They conceptualize and plan diverse events, such as concerts, festivals, outdoor movie nights, and more.

These may be aimed at various age groups and interests.

Their duties may include sourcing and coordinating with vendors and entertainers, preparing event schedules, and managing budgets.

They handle all logistical details, from setting up the event space to ensuring any necessary permits are in place.

Event Coordinators also work closely with park management to ensure that the event aligns with the park’s rules and regulations.

They are also responsible for the promotion of the event through various channels, such as social media or local advertising.

During the event, they oversee all operations, troubleshoot any issues that arise, and ensure guests are having a positive experience.

Post-event responsibilities can include gathering feedback, evaluating the event’s success, and creating reports for park management.

Overall, the role of an Event Coordinator at RV Parks is to create memorable experiences for park guests while also driving revenue and promoting the park.

 

Event Coordinator at RV Parks Qualifications and Skills

An efficient Event Coordinator at RV Parks should have the skills and qualifications that align with the responsibilities of the role, including:

• Exceptional organizational skills to manage logistics of events, such as scheduling, venue setup, and vendor coordination.
• Strong communication skills to relay event details and requirements to all relevant parties, including RV park staff, vendors, and guests.
• Customer service skills to interact with guests, handle inquiries and complaints, and ensure a positive experience at the park.
• Adept at problem-solving to anticipate and address potential issues that may arise during the planning and execution of events.
• Time management skills to ensure all tasks are completed within the designated timeline, and events start and end as scheduled.
• Ability to work well under pressure, managing multiple tasks and events simultaneously while maintaining a calm, professional demeanor.
• Knowledge of safety regulations and protocols within an RV park setting, to ensure events are conducted in a safe and compliant manner.
• Experience with budget management to ensure events are planned and executed within the allocated funds.

 

Event Coordinator at RV Parks Experience Requirements

For an Event Coordinator role at RV Parks, entry-level candidates usually possess at least a year or two of experience in hospitality, tourism, or event planning.

This experience could be gained through part-time roles, internships, or even volunteer work at festivals, concerts, or similar events.

These individuals often have hands-on experience with planning, organizing, and executing events, as well as strong interpersonal skills for managing relationships with vendors, performers, and attendees.

Candidates with 3 to 5 years of experience typically have a more comprehensive understanding of event planning and coordination, as they’ve likely been involved in larger-scale events or even managed smaller events independently.

They may have experience in budgeting, contract negotiations, and risk management, along with a proven track record of successful events.

Those with over 5 years of experience are likely to have substantial experience in the industry and a broad network of contacts.

They may have overseen major events or festivals, led teams of coordinators and volunteers, and have developed strong problem-solving skills to deal with any unexpected issues that can arise during an event.

At this level, candidates might also have experience in marketing and promotions, as well as a deep understanding of how to ensure customer satisfaction and enhance the overall guest experience.

 

Event Coordinator at RV Parks Education and Training Requirements

Event Coordinators at RV Parks typically have a high school diploma or equivalent education, though an associate’s or bachelor’s degree in Hospitality, Tourism, Event Management or a related field can be beneficial.

They should have strong communication and organizational skills, as well as the ability to manage multiple tasks simultaneously.

Knowledge about RVs and the unique needs of RV owners can be an added advantage.

Training in event planning or hospitality management, either through formal education or on-the-job training, is often required.

This may include classes in public relations, promotional marketing, and event design.

Moreover, some RV Parks may require their Event Coordinators to have a certification such as Certified Meeting Professional (CMP) or Certified Special Events Professional (CSEP).

Previous experience in event planning, customer service, or the hospitality industry can be beneficial.

Ongoing education and training in the latest event planning trends and tools, as well as safety protocols and emergency response procedures, are also recommended for this role.

A valid driver’s license may also be required due to the outdoor nature of the job and the need to move around the park frequently.

 

Event Coordinator at RV Parks Salary Expectations

The average salary for an Event Coordinator at RV Parks is around $45,000 (USD) per year.

However, the actual income can fluctuate based on factors like experience, the size and location of the RV park, and specific responsibilities within the role.

 

Event Coordinator at RV Parks Job Description FAQs

What skills does an Event Coordinator at RV Parks need?

Event Coordinators at RV Parks should possess excellent organizational and communication skills to plan and execute events effectively.

They should be comfortable multitasking, negotiating with vendors, and managing budgets.

Creativity is also an important asset, as they are often tasked with creating unique and engaging events.

Lastly, they should have strong customer service skills to interact with park visitors and ensure their satisfaction.

 

Do Event Coordinators at RV Parks need a degree?

A degree in hospitality, event management, or a related field can be beneficial but is not always required.

Many RV Parks consider relevant experience in event planning or management more important than formal education.

Knowledge about recreational vehicles and the lifestyle can also be advantageous.

 

What should you look for in an Event Coordinator at RV Parks resume?

Look for experience in event planning and execution, especially in a recreational or outdoor setting.

Pay attention to their ability to manage budgets, coordinate with vendors, and create unique events.

Experience in customer service can also be a plus.

If they have a degree in a relevant field, it can be a bonus but remember to prioritize practical experience.

 

What qualities make a good Event Coordinator at RV Parks?

A good Event Coordinator at RV Parks is creative, detail-oriented, and has excellent interpersonal skills.

They should be able to come up with unique and engaging event ideas while being mindful of budget limitations.

They should be skilled at problem-solving and be able to handle any issues that might arise during an event smoothly.

Additionally, a passion for outdoor activities and the RV lifestyle can make them particularly suited for the role.

 

Is it difficult to hire an Event Coordinator at RV Parks?

Hiring an Event Coordinator for RV Parks can be challenging due to the unique nature of the role.

It requires a mix of event planning skills, customer service experience, and understanding of the RV lifestyle.

However, by offering competitive salaries and emphasizing the unique benefits of the role such as the opportunity to work outdoors and engage with a passionate community, you can attract qualified candidates.

 

Conclusion

And that wraps it up.

Today, we’ve given you an insider’s look into what being an event coordinator at RV parks truly entails.

And you know what?

It’s not just about booking events.

It’s about orchestrating memorable experiences, one event at a time.

With our detailed event coordinator at RV parks job description template and real-life examples, you’re fully prepared to make your next move.

But why stop here?

Explore further with our job description generator. It’s your essential tool for creating precision-tailored listings or perfecting your resume to shine.

Remember:

Every event you coordinate contributes to a grander experience.

Let’s create those unforgettable moments. Together.

How to Become an Event Coordinator at RV Parks (Complete Guide)

Easy Money Alert: These Jobs Prove That Work Can Be a Breeze and Profitable!

The Less Beaten Path: Unusual Jobs That Offer Adventure

Love Your Work: Enjoyable Jobs with Attractive Salaries

Easy Earnings: The Appeal of Low-Stress Work