Exhibition Manager Job Description [Updated for 2025]

In the era of global communication, the spotlight on exhibition managers has never been more intense.

With the evolution of technology, the demand for skilled professionals who can plan, execute, and oversee exhibitions is skyrocketing.

But let’s delve deeper: What’s truly expected from an exhibition manager?

Whether you are:

• A job seeker trying to understand the core responsibilities of this role,
• A hiring manager outlining the perfect candidate,
• Or simply interested in the intricate process of managing exhibitions,

You’ve come to the right place.

Today, we present a customizable exhibition manager job description template, designed for effortless posting on job boards or career sites.

Let’s dive straight into it.

Exhibition Manager Duties and Responsibilities

Exhibition Managers are responsible for planning, coordinating and executing exhibitions.

They may work for museums, galleries, trade shows, or similar environments.

Their job involves organizing space, coordinating logistics, and ensuring the event’s success.

Exhibition Managers’ daily duties and responsibilities include:

• Planning and organizing exhibitions from concept to completion
• Coordinating with exhibitors, vendors, and sponsors and managing their needs
• Designing floor plans and exhibit layout to optimize space and visitor flow
• Overseeing the installation and dismantling of exhibits
• Coordinating with marketing team to advertise and promote the exhibition
• Maintaining industry relationships to ensure repeat business
• Ensuring health and safety regulations are strictly followed
• Managing budgets and financial aspects of the exhibition
• Monitoring event activities to ensure satisfaction of attendees and resolution of any problems that arise

 

Exhibition Manager Job Description Template

Job Brief

We are seeking an experienced and detail-oriented Exhibition Manager to oversee, organize, and manage various types of exhibitions.

Your responsibilities will include planning exhibition layouts and displays, coordinating logistics, managing budgets, and liaising with potential exhibitors and partners.

The ideal candidate for this role should have a proven track record of managing successful exhibitions, excellent organizational skills, and the ability to work effectively with a diverse team.

 

Responsibilities

• Plan, develop and produce exhibitions and displays
• Coordinate logistics including transportation, accommodation and catering
• Negotiate contracts with vendors and exhibitors
• Manage budgets and ensure cost-effectiveness
• Liaise with designers, conservators, interpreters, and other stakeholders to create appealing and informative exhibitions
• Monitor event activities to ensure compliance with applicable regulations and laws, satisfaction of participants, and resolution of any problems that arise
• Coordinate promotional activities and marketing material
• Evaluate and report on the success of the exhibition

 

Qualifications

• Proven experience as an Exhibition Manager or similar role
• Excellent organizational and project management skills
• Strong communication and negotiation skills
• Knowledge of basic recruitment practices
• Proficient in MS Office
• Ability to handle stress and remain calm
• Problem-solving ability
• BSc/BA in PR, marketing, hospitality management or related field is preferred

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Exhibition Manager
• Work Environment: Office setting with frequent on-site event management. Some travel may be required for conferences or meetings with potential exhibitors.
• Reporting Structure: Reports to the Director of Exhibitions.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $50,000 minimum to $80,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does an Exhibition Manager Do?

Exhibition Managers play a crucial role in the successful planning and execution of various events such as trade shows, art exhibitions, and public expos.

They may work for museums, galleries, event management companies, or they can be self-employed.

Their key responsibilities include planning and organizing the overall exhibition, which involves choosing the right location, layout design, and coordinating with vendors for necessary equipment and services.

Exhibition Managers also liaise with exhibitors, ensuring that they have the necessary information and support to effectively showcase their products or services.

They may also be involved in the promotion of the event, working closely with marketing teams to attract visitors and generate interest.

In addition, they oversee the setup and teardown of the exhibition, ensuring everything runs smoothly and in accordance with safety regulations.

They are also responsible for managing the event budget, and they often play a key role in the negotiation of contracts with suppliers and service providers.

Post-event, Exhibition Managers evaluate the success of the exhibition, collecting feedback from exhibitors and attendees, and using this information for future planning and improvements.

 

Exhibition Manager Qualifications and Skills

An efficient Exhibition Manager should have the skills and qualifications that align with your job description, such as:

• Strong organizational and planning skills to manage all elements of an exhibition from conception to completion.
• Excellent communication and interpersonal skills to work effectively with a wide range of individuals including clients, vendors, and team members.
• Problem-solving skills to anticipate and swiftly deal with any issues that may arise before or during an exhibition.
• Financial acumen to handle budgeting, cost estimation and financial reporting for exhibitions.
• Leadership and team management skills to oversee and guide the work of the exhibition team.
• Detail-oriented nature to ensure every aspect of an exhibition is meticulously planned and executed.
• Knowledge of safety regulations and standards to ensure all exhibitions comply with necessary protocols.
• Marketing and PR knowledge to effectively promote the exhibition and liaise with media personnel.
• Flexibility and adaptability to respond to last-minute changes or issues.
• Good physical stamina to handle the demands of setting up, running, and tearing down exhibitions.

 

Exhibition Manager Experience Requirements

Exhibition Managers usually have a background in event management, public relations, or a related field.

They generally have a significant amount of work experience in coordinating and managing exhibitions, trade shows, or similar events.

Entry-level Exhibition Managers typically have 1 to 2 years of experience, often gained through internships or part-time roles in event planning or exhibition coordination.

They may have also gained relevant experience in roles such as Event Coordinator, Public Relations Assistant, or Marketing Coordinator.

Candidates with 3 to 5 years of experience often have a solid understanding of event management principles, logistics, vendor relations, budgeting, and planning.

They have generally honed these skills in roles such as Event Manager, Exhibition Coordinator, or Trade Show Planner.

Those with more than 5 years of experience may have developed strong leadership and strategic planning skills.

They are often experienced in managing large-scale events and exhibitions, and may be ready to take on managerial roles in this capacity.

They could also have experience in managing teams, negotiating with vendors, and working with high-level clients.

Some companies may also require their Exhibition Managers to have advanced skills in specific areas such as digital marketing, event technology, or industry-specific knowledge, depending on the nature of the exhibitions they manage.

 

Exhibition Manager Education and Training Requirements

Exhibition Managers typically have a bachelor’s degree in event management, business, marketing, or a related field.

They are required to have comprehensive knowledge of the principles of management, marketing strategies, and customer service.

Courses that focus on logistics, planning, design, public relations, and business administration are beneficial for this role.

Some positions, especially those in larger institutions, may require Exhibition Managers to have a master’s degree in business administration or museum studies.

Additionally, certification from a recognized professional body, such as the International Association of Exhibitions and Events (IAEE), can be an advantage.

Exhibition Managers often start their careers in lower-level positions and gain experience over time.

This practical experience, combined with continuous professional development, is crucial for success in this role.

Moreover, possessing excellent organizational, communication, and problem-solving skills are as critical as formal education in this field.

These skills are often honed through on-the-job training and experience.

 

Exhibition Manager Salary Expectations

An Exhibition Manager can expect to earn an average salary of $58,300 (USD) per year.

However, the actual compensation can vary significantly based on factors such as experience, the complexity and size of the exhibitions managed, the location, and the company that employs them.

 

Exhibition Manager Job Description FAQs

What skills does an Exhibition Manager need?

An Exhibition Manager should have excellent organizational and planning skills as they are responsible for every aspect of an exhibition, from the initial concept to the final teardown.

They should have strong communication and interpersonal skills to liaise with various stakeholders, including exhibitors, vendors, and visitors.

Additionally, problem-solving skills are crucial to handle any unforeseen issues that may arise during the planning or execution of an exhibition.

 

Do Exhibition Managers need a degree?

A degree in event management, hospitality, business, or a related field is often preferred for an Exhibition Manager role.

However, extensive experience in managing events or exhibitions can also be considered.

Some Exhibition Managers might also have degrees in art or history if they are working in museum or gallery settings.

 

What should you look for in an Exhibition Manager resume?

An Exhibition Manager’s resume should demonstrate a strong track record of successfully planned and executed exhibitions.

Look for details about the scale and complexity of the exhibitions they have managed.

Experience in budget management, team leadership, and negotiation with vendors is also highly beneficial.

Certifications in event or project management can also be a plus.

 

What qualities make a good Exhibition Manager?

A good Exhibition Manager is highly organized and able to handle multiple tasks simultaneously.

They should be a good leader, capable of managing a team and making critical decisions under pressure.

Excellent interpersonal skills are essential to build strong relationships with exhibitors and vendors.

Also, creativity is a valuable trait as it enables Exhibition Managers to come up with innovative solutions to challenges and unique concepts for exhibitions.

 

How demanding is the role of an Exhibition Manager?

The role of an Exhibition Manager can be quite demanding, especially in the run-up to and during an exhibition.

It involves juggling multiple tasks, from logistics and budgeting to marketing and exhibitor relations.

The role may also require working outside typical office hours and traveling, depending on the nature and location of the exhibition.

However, seeing a successful exhibition come together can be highly rewarding.

 

Conclusion

And there you have it.

Today, we’ve taken you behind the scenes of what it means to be an Exhibition Manager.

Guess what?

It’s not just about organizing events.

It’s about orchestrating unforgettable experiences, one exhibition at a time.

With our top-notch Exhibition Manager job description template and real-world examples, you’re all primed to make your move.

But why draw the line there?

Delve further with our job description generator. It’s your next leap towards meticulously curated job listings or refining your resume to absolute perfection.

Remember:

Every event is a piece of a larger canvas.

Let’s create those lasting impressions. Together.

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