Export-Import Specialist Job Description [Updated for 2025]

In the ever-globalizing business landscape, the role of an export-import specialist is increasingly important.

Trade barriers are falling, and with each agreement, the need for skilled professionals who can navigate, streamline, and secure our international trade operations continues to grow.

But let’s dig deeper: What’s truly expected from an export-import specialist?

Whether you are:

• A job seeker trying to understand the nuances of this role,
• A hiring manager outlining the perfect candidate,
• Or simply interested in the complexities of international trade,

You’ve landed in the right place.

Today, we present a comprehensive export-import specialist job description template, designed for easy posting on job boards or career sites.

Let’s delve right into it.

Export-Import Specialist Duties and Responsibilities

Export-Import Specialists coordinate and manage the international shipment of goods.

They ensure that shipments comply with the laws and regulations governing the export and import industry.

The following are the core duties and responsibilities of an Export-Import Specialist:

• Coordinate and manage all aspects of import and export transactions
• Ensure compliance with domestic and foreign regulations on import and export shipments
• Prepare and process import and export documentation according to customs regulations, laws, or procedures
• Communicate with vendors, suppliers, and customers to ensure smooth operations
• Track and trace cargo as it travels to its final destination
• Negotiate with carriers, warehouse operators, and insurance company representatives for goods’ transportation
• Coordinate the payment of freight and duty charges
• Stay updated with the changes in import and export laws and regulations
• Calculate and process duties, taxes, and charges
• Resolve issues related to cargo transportation, including disputes and commercial discrepancies
• Perform regular audits of shipping and receiving documentation for accuracy

 

Export-Import Specialist Job Description Template

Job Brief

We are seeking an experienced and detail-oriented Export-Import Specialist to manage and facilitate the smooth export and import of goods.

This includes ensuring compliance with customs regulations, preparing and managing all required documentation, and coordinating transportation logistics.

The successful candidate will have a strong understanding of customs regulations, tariff systems, shipping procedures, and excellent organizational skills.

 

Responsibilities

• Coordinating with suppliers, manufacturers, and transport companies to ensure prompt and proper movement of goods
• Preparing and managing all export and import documentation, including bills of lading, packing lists, and invoices
• Ensuring compliance with customs regulations and other government requirements
• Tracking shipments and providing updates to relevant parties
• Researching and resolving any issues related to shipping or customs compliance
• Negotiating contracts with logistics and transportation companies
• Providing customer service and support
• Staying updated on import and export laws and regulations
• Implementing cost-saving measures in the shipping processes

 

Qualifications

• Proven experience as an Export-Import Specialist or similar role
• Excellent knowledge of import and export laws and regulations
• Familiarity with shipping procedures and documents
• Strong problem-solving and negotiation skills
• Excellent organizational and time-management skills
• Proficiency in relevant software applications
• Bachelor’s degree in Business, Logistics, Supply Chain Management or a related field

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Export-Import Specialist
• Work Environment: Office setting with occasional travel may be required for supplier or client meetings.
• Reporting Structure: Reports to the Logistics or Supply Chain Manager.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $50,000 minimum to $80,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does an Export-Import Specialist Do?

Export-Import Specialists play a critical role in the global trade industry, working for shipping companies, manufacturing firms, or as independent consultants.

Their primary responsibility involves overseeing and managing the import and export process of goods across international borders.

They ensure that transactions comply with domestic and international trade laws and regulations.

They prepare and maintain all necessary documentation for import and export activities, such as customs declarations and insurance certificates.

They also need to arrange shipping logistics, tracking the movement of goods and ensuring they reach their destination in a timely and safe manner.

Export-Import Specialists coordinate with various parties involved in the trade process, including suppliers, customers, shipping carriers, and customs officials.

They need to have excellent negotiation skills to deal with vendors and freight forwarders.

Their role may also involve researching and identifying potential markets for products, as well as advising on pricing strategies, tariffs, and duties.

In the event of a dispute or any issues with customs, the Export-Import Specialist is the main point of contact and is responsible for resolving such issues.

 

Export-Import Specialist Qualifications and Skills

An Export-Import Specialist requires a blend of technical knowledge, industry insights, and interpersonal skills to manage international trade transactions effectively, such as:

• Understanding of import and export regulations and laws to ensure compliance with domestic and international trade laws.
• Excellent negotiation and communication skills for dealing with suppliers, customers, and freight forwarders.
• Analytical skills to assess the market trends, identify the potential risks and opportunities in global supply and demand.
• Experience in documentation management, including preparation of invoices, shipping documents, insurance certificates, and other necessary documents for export and import.
• Proficiency in using computer systems and software to track goods, maintain inventory records, and manage data related to export and import transactions.
• Strong problem-solving abilities to resolve any issues that may arise during the import-export process, such as delayed shipments or customs issues.
• Exceptional organizational skills to manage multiple shipments, track goods, and maintain accurate records.
• Ability to work effectively under pressure and meet tight deadlines due to the fast-paced nature of international trade.

 

Export-Import Specialist Experience Requirements

Entry-level Export-Import Specialists often have 1 to 2 years of experience, which can be achieved through internships or part-time roles in international trade, logistics, or customs brokerage.

These professionals may also gain practical experience in roles such as Logistics Coordinator, Trade Assistant, or Customs Clerk.

Candidates with 2 to 3 years of experience often develop their understanding of international trade regulations, documentation, and customs procedures in roles such as Export-Import Coordinator or Customs Specialist.

Those with more than 5 years of experience often possess advanced knowledge of export-import laws, regulations, and practices and may have some leadership experience.

They are typically well-versed in international business strategies, logistics, and supply chain management, and are well-suited for managerial roles within the export-import field.

In addition to job experience, many employers prefer candidates with a relevant degree in international business, supply chain management or a related field.

Proficiency in a second language can also be a significant asset in this field, as can any certifications related to international trade.

 

Export-Import Specialist Education and Training Requirements

Export-Import Specialists typically hold a bachelor’s degree in International Business, Business Administration, or a related field.

They must possess a strong understanding of international trade laws, customs regulations, and import-export trends.

The role requires in-depth knowledge of foreign markets, customs duties, shipping procedures, and documentation involved in international trade.

Thus, hands-on experience or further education in these areas is highly beneficial.

In addition, certification from recognized institutions like the International Import-Export Institute or the National Customs Brokers & Forwarders Association can be advantageous.

These certifications enhance the credibility of the specialist and reflect their dedication to the field.

Some positions, especially those requiring specialized knowledge or responsibilities, may demand a master’s degree in International Business or a related field.

Continuing education through seminars, workshops, or courses in areas like customs compliance, international trade laws, and global supply chain management is also valuable for keeping up-to-date with industry trends and regulations.

Fluency in more than one language can be an additional asset in this role due to the international nature of the work.

 

Export-Import Specialist Salary Expectations

An Export-Import Specialist earns an average salary of $55,236 (USD) per year.

The salary can vary greatly depending on factors such as years of experience, specific skills, industry, location, and the size of the company.

 

Export-Import Specialist Job Description FAQs

What skills does an Export-Import Specialist need?

Export-Import Specialists should have a strong understanding of international trade regulations and customs procedures.

Good negotiation, communication, and customer service skills are essential as they will frequently interact with suppliers, customers, and government officials.

They should also be detail-oriented to maintain accurate records and have good analytical skills to assess market trends.

 

Do Export-Import Specialists need a degree?

While a degree is not always required, most employers prefer candidates with a bachelor’s degree in international business, business administration, or a related field.

Some positions may also require knowledge of a second language.

Experience in international trade, logistics, or customs can be advantageous.

 

What should you look for in an Export-Import Specialist resume?

Look for candidates with experience in international trade, including documentation, shipping, and customs compliance.

They should be familiar with import/export laws and regulations.

Knowledge of foreign languages and familiarity with different cultures can be a plus.

Proficiency in using trade-related software or systems is also beneficial.

 

What qualities make a good Export-Import Specialist?

A good Export-Import Specialist should be detail-oriented, as they are responsible for managing a high volume of complex documentation.

They should also be good problem-solvers, able to anticipate and resolve potential issues in the import-export process.

Strong interpersonal skills are essential for building relationships with clients and government officials.

They should also be adaptable and able to keep up with changes in international trade laws and regulations.

 

Is it challenging to hire Export-Import Specialists?

Hiring an Export-Import Specialist can be challenging due to the specific skills and knowledge required for the role.

It is essential to find candidates who understand international trade laws, customs procedures, and have good problem-solving skills.

The hiring process can be streamlined by working with recruitment agencies that specialize in logistics and international trade roles.

 

Conclusion

And there you have it.

Today, we’ve unmasked the true essence of being an Export-Import Specialist.

Surprise, surprise!

It’s not just about paperwork and logistics.

It’s about orchestrating the ebb and flow of global commerce, one transaction at a time.

With our essential Export-Import Specialist job description template and real-world examples, you’re on the right track to making your move.

But why halt your journey here?

Venture further with our job description generator. It’s your passport to precision-crafted job listings or optimizing your resume to absolute excellence.

Remember:

Every transaction is part of the larger global narrative.

Let’s shape that narrative. Together.

How to Become an Export-Import Specialist (Complete Guide)

The Job Forecast: Trending Careers to Watch Out For

Top of the Work World: The Most Prestigious Jobs Around

The Perils of Payday: Professions Where Risk is a Routine

Earn Easy, Live Happy: Simple Jobs That Will Enrich Your Life!