Export Specialist Job Description [Updated for 2025]

In the global economy, the role of export specialists has never been more critical.

As international trade advances, the demand for skilled individuals who can navigate, streamline, and secure our export processes continues to grow.

But let’s delve deeper: What’s truly expected from an export specialist?

Whether you are:

• A job seeker trying to understand the core of this role,
• A hiring manager drafting the perfect candidate profile,
• Or simply intrigued by the complexities of international trade,

You’ve come to the right place.

Today, we present a customizable export specialist job description template, designed for effortless posting on job boards or career sites.

Let’s dive right in.

Export Specialist Duties and Responsibilities

Export Specialists manage and oversee all aspects of international trade for their clients or companies.

They are responsible for ensuring that shipments meet all applicable laws and regulations, and they coordinate with various parties to ensure the timely delivery of goods.

Key responsibilities include:

• Coordinate and manage all aspects of the export process, including customs declarations, freight forwarding, and transport
• Ensure compliance with local and foreign regulations and laws related to export activities
• Communicate with customers, suppliers, and transport companies to facilitate smooth export operations
• Keep accurate records of all goods shipped and received
• Prepare and manage all export documentation such as shipping instructions, commercial invoices, packing lists, and certificates of origin
• Monitor and manage costs associated with the export process to maintain profitability
• Navigate customs regulations and duties, and prepare necessary paperwork
• Resolve any issues that may arise during the shipping process
• Stay informed about changes in import/export laws and regulations, and implement these changes into the export process
• Participate in logistics planning and manage freight scheduling

 

Export Specialist Job Description Template

Job Brief

We are seeking a diligent Export Specialist to oversee our company’s overseas shipping processes.

The Export Specialist will be responsible for understanding the regulations and procedures of international customs, examining shipping goods and ensuring the correct documentation is in place, and maintaining communication with clients throughout the shipping process.

Our ideal candidate is thorough, responsible, and committed to ensuring our customers receive their shipments in a timely manner.

 

Responsibilities

• Coordinate and execute complex export activities related to shipping goods overseas
• Understand customs regulations and procedures and ensure compliance
• Prepare and review important shipping documentation, including contracts, permits, and invoices
• Communicate with customers about the shipping process and any potential disruptions or issues
• Collaborate with logistics and warehouse teams to ensure timely and accurate shipment delivery
• Manage shipment schedules and maintain records of goods, transported costs, delivery timelines, and receipts
• Identify and resolve any shipment and documentation errors

 

Qualifications

• Proven experience as an Export Specialist or similar role in logistics
• Knowledge of legal requirements and procedures in international shipping
• Excellent organizational and record-keeping skills
• Ability to communicate effectively with clients and team members
• Proficiency in relevant software, such as Microsoft Office Suite or logistics software
• Attention to detail and problem-solving skills
• Ability to manage multiple tasks and meet deadlines
• A degree in Supply Chain Management, Logistics or related field is preferred

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Export Specialist
• Work Environment: Office setting with options for remote work. Some travel may be required to the warehouse or port locations.
• Reporting Structure: Reports to the Logistics Manager or Export Manager.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $52,000 minimum to $84,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does an Export Specialist Do?

Export Specialists typically work for various companies across industries that export goods or services abroad.

They can also work for international shipping companies or government agencies responsible for trade and export.

They work closely with other team members within their companies, such as marketing, sales, and logistics departments, to ensure that export operations run smoothly and efficiently.

Their job is to manage and oversee the entire export process, including preparing necessary documentation, arranging shipping, and ensuring compliance with international regulations and procedures.

They are responsible for ensuring that goods or services are exported in a timely, cost-effective, and legal manner.

They may also be responsible for coordinating with overseas buyers or representatives, tracking shipments, resolving any issues that arise during the export process, and reporting to higher management.

Export Specialists need to stay updated with changes in export laws and regulations, and they often need to negotiate contracts and agreements with transportation and logistics service providers.

In addition, they might be tasked with analyzing export data, monitoring market trends, and recommending strategies to increase export efficiency and profitability.

 

Export Specialist Qualifications and Skills

An export specialist should possess a mix of technical knowledge, soft skills, and a strong understanding of international trade laws and regulations.

The skills and qualifications for an Export Specialist may include:

• Strong understanding of export procedures, documentation, and logistics to efficiently manage the shipment of goods across borders.
• Knowledge of international trade laws and regulations to ensure that the company is in compliance during every step of the export process.
• Attention to detail and organizational skills to accurately prepare and manage all necessary export documentation.
• Strong negotiation skills to secure the best shipping rates and contracts from logistics providers.
• Good communication skills to coordinate with various departments within the company, as well as with external stakeholders like suppliers, customers, and transportation companies.
• Problem-solving abilities to identify and resolve any issues that might arise during the export process.
• Proficiency in using export management software and other related tools for streamlining and automating export processes.
• Experience with customs clearance procedures and ability to handle potential disputes or inquiries from customs officials.

 

Export Specialist Experience Requirements

Typically, entry-level Export Specialists may have 1 to 2 years of experience, usually gained through internships or part-time roles in export, logistics, or international trade companies.

They may also gain valuable experience through roles related to customs, freight forwarding, or import/export operations.

Candidates with 2 to 3 years of experience are often considered for intermediate-level positions.

They are expected to have a solid understanding of export regulations, trade compliance, and international logistics.

Experience in using trade software, handling documentation, and communicating with customs officials is also crucial at this stage.

Export Specialists with over 5 years of experience are typically seasoned professionals ready for senior roles or management positions.

They may have had exposure to complex export issues, managed large-scale international logistics operations, and led teams.

These seasoned specialists are also expected to have strong problem-solving and decision-making skills derived from their years of experience in the industry.

 

Export Specialist Education and Training Requirements

Export Specialists typically have a bachelor’s degree in international business, business administration, logistics, or a related field.

They need to have a strong understanding of international trade laws and regulations, customs procedures, and global markets.

Fluency in one or more foreign languages can be beneficial, depending on the regions they will be dealing with.

Some positions may require Export Specialists to have a master’s degree in international business or a related field.

In addition to formal education, hands-on experience in export, logistics, or international business is often required.

This can be gained through internships, entry-level positions, or on-the-job training.

Export Specialists can also benefit from professional certifications, such as the Certified International Trade Professional (CITP) or the Certified Export Specialist (CES) designation.

These certifications demonstrate an individual’s expertise and dedication to the field.

Continuing education is important in this role due to the rapidly changing international trade regulations and market conditions.

Therefore, staying updated on the latest industry trends, technological advancements, and government policies is crucial for success in this role.

 

Export Specialist Salary Expectations

An Export Specialist earns an average salary of $54,691 (USD) per year.

The actual earnings can vary depending on factors such as years of experience, specific skills, employer size, and geographical location.

 

Export Specialist Job Description FAQs

What are the key skills required by an Export Specialist?

An Export Specialist needs strong attention to detail to ensure all regulations are followed and all documentation is correctly completed.

They also need excellent communication and negotiation skills to deal with suppliers, carriers, and customers.

Knowledge of foreign languages can also be beneficial.

They should be familiar with export laws and regulations and have good organizational and problem-solving skills.

 

Do Export Specialists require specific qualifications?

Export Specialists typically need a bachelor’s degree in a field like international business, logistics, or a related area.

They should also have some experience in export, shipping, or logistics.

In-depth knowledge about trade regulations, contract negotiation, and shipment logistics are required.

Some positions might also require export certification.

 

What should I look for in an Export Specialist resume?

Look for an academic background in international business or logistics and experience in export, shipping, or similar roles.

Familiarity with customs regulations, shipping procedures, and trade laws is essential.

Proficiency in a foreign language, particularly those relevant to the regions you trade with, can be an advantage.

A good resume will also demonstrate strong negotiation, communication, and organizational skills.

 

What qualities make a good Export Specialist?

A good Export Specialist is detail-oriented and ensures all regulations are met.

They are organized and can handle multiple shipments at once while making sure all paperwork is in order.

They have strong communication skills to negotiate deals and address any issues that arise.

They are also problem solvers who can find solutions when shipments face delays or other obstacles.

 

Is it difficult to hire Export Specialists?

Hiring an Export Specialist can be challenging due to the specific skills and knowledge they require.

These include familiarity with international trade laws and regulations, understanding of shipping procedures, and the ability to negotiate contracts.

Therefore, finding a candidate with the right combination of education, experience, and skills can take time.

 

Conclusion

And there you have it.

Today, we’ve given you an in-depth look at what it means to be an export specialist.

And you know what?

It’s not just about moving goods from one place to another.

It’s about facilitating global trade, one shipment at a time.

With our comprehensive export specialist job description template and real-world examples, you’re all geared up to make your next move.

But why stop there?

Explore further with our job description generator. It’s your next step to crafting precise job listings or fine-tuning your resume to perfection.

Remember:

Every shipment you handle is part of the bigger global trade picture.

Let’s build that global network. Together.

How to Become an Export Specialist (Complete Guide)

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