Fabric Coordinator Job Description [Updated for 2025]

In the era of fast fashion and interior design, the role of a fabric coordinator has never been more crucial.
As the world of textiles evolves, so does the need for skilled professionals who can manage, optimize, and protect our fabric resources.
But let’s delve deeper: What’s truly expected from a fabric coordinator?
Whether you are:
- A job seeker trying to understand the scope of this role,
- A hiring manager defining the perfect candidate,
- Or simply fascinated by the world of fabric coordination,
You’re in the right place.
Today, we present a customizable fabric coordinator job description template, designed for seamless posting on job boards or career sites.
Let’s dive right in.
Fabric Coordinator Duties and Responsibilities
Fabric Coordinators handle all aspects related to the coordination and management of fabrics from selection to final production in the fashion and textile industry.
They ensure the timely delivery of fabrics, maintain fabric quality, and manage relationships with suppliers.
The duties and responsibilities of a Fabric Coordinator include:
- Coordinating with designers and manufacturers to determine fabric needs
- Researching, sourcing and ordering fabrics from vendors
- Managing fabric inventory and ensuring timely delivery of fabrics to production units
- Inspecting the quality of fabrics received and resolving any issues with suppliers
- Tracking and documenting fabric usage and maintaining fabric libraries
- Monitoring and forecasting fabric trends to make appropriate purchasing recommendations
- Maintaining relationships with fabric suppliers and negotiating contracts and prices
- Ensuring compliance with fabric safety and environmental standards
Fabric Coordinator Job Description Template
Job Brief
We are looking for a dedicated and detail-oriented Fabric Coordinator to join our team.
The Fabric Coordinator’s responsibilities include tracking and managing fabric inventory, coordinating with suppliers and design teams, and ensuring fabric quality control.
The ideal candidate should have excellent organizational and communication skills, a keen eye for detail, and a thorough understanding of fabric types, trends, and quality standards.
Ultimately, the role of the Fabric Coordinator is to ensure that all fabric-related aspects of our operations run smoothly and efficiently.
Responsibilities
- Manage and track fabric inventory, ensuring accuracy and efficiency
- Coordinate with suppliers to source and secure fabrics
- Work closely with design and production teams to meet fabric needs
- Ensure fabric quality control, adhering to company and industry standards
- Stay up-to-date on fabric trends and innovations
- Assist in the development and implementation of fabric sourcing strategies
- Coordinate fabric shipping, receiving, and storage
- Resolve any fabric-related issues or delays in a timely manner
- Assist in fabric budgeting and cost analysis
Qualifications
- Proven work experience as a Fabric Coordinator or similar role in the textile industry
- Strong understanding of fabric types, quality standards, and trends
- Excellent organizational and multitasking skills
- Strong communication and negotiation skills
- Proficiency in inventory management software
- Ability to work well in a team environment
- BSc degree in Fashion Design, Textile Science or a related field is preferred
Benefits
- 401(k)
- Health insurance
- Dental insurance
- Retirement plan
- Paid time off
- Professional development opportunities
Additional Information
- Job Title: Fabric Coordinator
- Work Environment: Office and warehouse setting. Some travel may be required for supplier meetings or fabric sourcing.
- Reporting Structure: Reports to the Fabric Manager or Director of Production.
- Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
- Pay Range: $45,000 minimum to $65,000 maximum
- Location: [City, State] (specify the location or indicate if remote)
- Employment Type: Full-time
- Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
- Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].
What Does a Fabric Coordinator Do?
Fabric Coordinators typically work for fashion design companies, textile manufacturers, or fabric retailers.
They can also work as independent consultants for various industries.
They collaborate closely with designers, fabric suppliers, and production teams to ensure the appropriate fabric is selected, ordered, and delivered in a timely manner.
Their job is to manage and maintain the fabric library, keep track of fabric orders and deliveries, and ensure that all fabrics are tested for quality and durability.
Fabric Coordinators are also responsible for negotiating with suppliers for the best prices, as well as ensuring that all materials comply with environmental and safety regulations.
They may also be tasked with researching and sourcing new fabric technologies or sustainable materials to meet the company’s design requirements and sustainability goals.
In some companies, Fabric Coordinators might also be involved in the creation of fabric color palettes, assisting in the design process, and providing expert knowledge on fabric characteristics, capabilities, and limitations.
Fabric Coordinator Qualifications and Skills
A proficient Fabric Coordinator should possess the skills and qualifications that align with the job requirements, such as:
- Strong knowledge of various fabrics, their properties, uses, and how to handle them.
- Outstanding organizational and multitasking skills to manage multiple fabric-related tasks and projects simultaneously.
- Keen attention to detail for ensuring the quality of fabrics, tracking inventory, and ensuring timely delivery of required materials.
- Excellent communication skills to interact with suppliers, designers, and production teams.
- Good negotiation skills for sourcing fabric at the best possible cost.
- Proficiency in using software tools for inventory management and reporting.
- Problem-solving skills to resolve any fabric-related issues that may impact production timelines.
- Knowledge of color theory and ability to match fabrics and colors according to design requirements.
Fabric Coordinator Experience Requirements
Entry-level Fabric Coordinators typically have 1 to 2 years of experience, often achieved through internships or part-time roles in the textile or fashion industry.
Gaining hands-on experience in roles such as Fabric Sourcing Assistant, Textile Intern, or Product Development Associate can equip these professionals with the necessary skills.
Candidates with 3 or more years of experience will likely have developed their knowledge and expertise in fabric types, quality checks, and supplier negotiation, often in roles such as Junior Fabric Coordinator or Fabric Analyst.
Those with over 5 years of experience in the field will have likely managed multiple projects or teams, and therefore may be ready for more senior roles or team leadership positions.
They might have experience working with international suppliers, managing complex supply chains, and overseeing large-scale fabric purchases.
Further, a seasoned Fabric Coordinator may have experience in working on sustainability initiatives in the textile industry, having knowledge of eco-friendly fabrics and sustainable sourcing methods.
They may also have experience in training and mentoring junior staff members.
Fabric Coordinator Education and Training Requirements
A Fabric Coordinator typically requires a bachelor’s degree in Fashion Design, Textile Engineering, or a related field.
They need a solid understanding of textiles, including their properties, production processes, and uses.
A background in fashion or design could also be beneficial for understanding the application and suitability of different fabrics.
In addition to their degree, they may have to take specialized courses or training programs focusing on textile sourcing, fabric quality control, and supply chain management.
Some positions may require Fabric Coordinators to have a master’s degree in Textile Management or a related discipline.
This advanced education can provide a deeper understanding of the textile industry and its global market, making them more equipped to make informed decisions in their role.
It could also be beneficial for Fabric Coordinators to have certifications in areas such as textile testing, product development, and sustainable sourcing.
Such qualifications can demonstrate a commitment to industry standards and ongoing professional development.
Practical experience in the textile or fashion industry can further enhance a Fabric Coordinator’s skills and knowledge, providing hands-on understanding of fabric selection, procurement, and coordination.
Fabric Coordinator Salary Expectations
A Fabric Coordinator earns an average salary of $45,000 (USD) per year.
The actual earnings can differ based on factors such as the level of experience, the size of the company, and the location of the job.
Fabric Coordinator Job Description FAQs
What skills does a Fabric Coordinator need?
Fabric Coordinators need to have excellent organizational and communication skills to effectively manage fabric inventories, liaise with suppliers and work with cross-functional teams.
They should have good problem-solving skills to handle issues that may arise, like supply shortages or delivery delays.
Knowledge about different types of fabrics and their properties is also essential.
Do Fabric Coordinators need a degree?
While a degree isn’t mandatory, many employers prefer Fabric Coordinators to have a degree in textiles, fashion design, or a related field.
This provides a solid background and understanding of the industry.
However, significant experience in textile or fabric coordination can also be considered.
What should you look for in a Fabric Coordinator resume?
Look for relevant experience in textile or fabric management.
The candidate should demonstrate a proven track record of coordinating and managing fabric inventories, working with suppliers, and supporting production processes.
Knowledge about textile properties, quality control measures and familiarity with textile sourcing is an added advantage.
What qualities make a good Fabric Coordinator?
A good Fabric Coordinator should be detail-oriented and organized as they will be dealing with large inventories of fabric.
They should have good negotiation skills for dealing with suppliers and excellent problem-solving skills to handle any issues that arise during the production process.
They should also be adaptable and able to work under pressure, especially when dealing with tight production deadlines.
What are the daily duties of a Fabric Coordinator?
A Fabric Coordinator’s daily duties might include managing fabric inventories, coordinating with suppliers for timely fabric delivery, supporting the production process, maintaining fabric quality control measures, and liaising with design and production teams.
They may also need to troubleshoot any fabric-related issues and ensure all fabric usage complies with the company’s sustainability practices.
Conclusion
And there we have it.
Today, we’ve unraveled the fabric of what it means to be a fabric coordinator.
Surprised?
It’s not just about organizing textiles.
It’s about weaving the fabric of the future, one pattern at a time.
Armed with our comprehensive fabric coordinator job description template and real-world examples, you’re ready to step into the weave.
But why stop at the hem?
Dig deeper with our job description generator. It’s your ideal tool for creating precision-tailored job listings or fine-tuning your resume to perfection.
Don’t forget:
Every thread is a part of the larger design.
Let’s weave that future. Together.
How to Become a Fabric Coordinator (Complete Guide)
Break Free from the Cubicle: High-Paying Remote Jobs You Need to Know About!
Career Contempt: The Jobs That People Love to Loathe
Cool, Calm, Collected Careers: Finding Your Zen in the Workplace