Facilities Coordinator Job Description [Updated for 2024]

In the modern business landscape, the role of facilities coordinators has become more critical than ever.

As businesses grow and evolve, the demand for skilled professionals who can manage, enhance, and protect our operational infrastructure increases.

But let’s delve deeper: What’s genuinely expected from a facilities coordinator?

Whether you are:

• A job seeker trying to understand the core of this role,
• A hiring manager crafting the profile of the perfect candidate,
• Or simply fascinated by the intricacies of facilities management,

You’re in the right place.

Today, we present a customizable facilities coordinator job description template, designed for effortless posting on job boards or career sites.

Let’s get started.

Facilities Coordinator Duties and Responsibilities

Facilities Coordinators manage the day-to-day operations of a business or organization’s physical premises, ensuring that the facilities are safe, clean, and functional.

They liaise with various departments and external contractors to maintain and improve the working environment.

They have the following duties and responsibilities:

• Coordinate and monitor activities related to maintenance, cleaning, security, and other facilities operations
• Develop and implement maintenance schedules for equipment, systems, and infrastructure
• Respond to emergency situations or disruptions of services and facilities
• Ensure compliance with health and safety regulations, including conducting regular inspections
• Manage relationships with contractors and service providers
• Supervise and coordinate the work of maintenance and janitorial staff
• Handle the procurement and inventory of supplies and equipment necessary for facility operations
• Assist with space planning and office moves, including managing renovations and building projects
• Oversee energy conservation and environmental initiatives
• Manage budgets related to facilities maintenance and improvement
• Maintain records of facilities operations, including the status of ongoing work and completed tasks

 

Facilities Coordinator Job Description Template

Job Brief

We are seeking an organized and efficient Facilities Coordinator to manage and maintain our office spaces and building amenities.

The Facilities Coordinator responsibilities include supervising maintenance and repair activities, ensuring building safety compliance, managing cleaning and security services, and coordinating space optimization projects.

The ideal candidate is detail-oriented, proactive, and possesses excellent communication and problem-solving skills.

The primary role of the Facilities Coordinator is to ensure that our facilities meet the needs of our employees and comply with health and safety standards.

 

Responsibilities

• Manage routine upkeep of interior and exterior areas, including cleaning, maintenance and landscaping
• Plan and coordinate all installations (telecommunications, heat, electricity etc.) and refurbishments
• Inspect buildings’ structures to determine the need for repairs or renovations
• Manage the upkeep of equipment and supplies to meet health and safety standards
• Monitor inventory of materials and equipment
• Participate in the development and implementation of facility emergency planning
• Ensure security of buildings by developing and enforcing security policies
• Review utilities consumption and strive to minimize costs
• Coordinate office moves and space planning initiatives

 

Qualifications

• Proven experience as a facilities coordinator or relevant position
• Well-versed in technical/engineering operations and facilities management best practices
• Knowledge of basic accounting and finance principles
• Excellent verbal and written communication skills
• Excellent organizational and leadership skills
• Good analytical/critical thinking
• BSc/BA in facility management, engineering, business administration or relevant field

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Facilities Coordinator
• Work Environment: Office setting with occasional need for site visits. Some travel may be required for visiting other company locations or attending vendor meetings.
• Reporting Structure: Reports to the Facilities Manager.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $45,000 minimum to $65,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Facilities Coordinator Do?

Facilities Coordinators are essential roles within a business organization, usually operating within the realm of property or facilities management.

They are primarily responsible for the management and maintenance of the facilities, ensuring that all operational aspects like lighting, heating, air conditioning, plumbing, and overall cleanliness are in optimal condition.

A part of their role may include scheduling regular inspections, coordinating routine maintenance and repairs, and taking part in emergency response planning.

They might also liaise with external contractors and service providers to ensure smooth running of the facilities.

Additionally, they often oversee space allocation, ensuring that the use of the building meets health and safety standards, and complies with government regulations.

Furthermore, they may be involved in budgeting and forecasting for facility-related costs, as well as planning for future upgrades or expansions.

Facilities Coordinators also act as a point of contact for facility-related concerns raised by employees and management, and work to resolve these concerns effectively and efficiently.

 

Facilities Coordinator Qualifications and Skills

Facilities Coordinators are vital in ensuring the smooth operation of a company’s buildings and facilities.

The necessary skills and qualifications for this role include:

• Organizational skills to manage multiple tasks, resources, and facilities projects simultaneously, ensuring all are completed on time and within budget.
• Technical skills to understand and monitor building systems, recognizing potential issues and implementing solutions.
• Communication skills to liaise with various stakeholders, including facility staff, suppliers, contractors, and management, clearly expressing needs and expectations.
• Problem-solving skills to identify, address, and resolve facility-related issues, ensuring minimal downtime and disruption to operations.
• Attention to detail to ensure facilities meet all safety regulations and standards, and to identify potential areas of improvement.
• Knowledge of facilities management principles and best practices, as well as legal regulations and guidelines related to facilities operations.
• Interpersonal skills to work effectively with a diverse range of people, from janitorial staff to top management.
• Budgeting skills to manage and allocate resources effectively, ensuring cost-effective operations and maintenance.

 

Facilities Coordinator Experience Requirements

Facilities Coordinators typically require a minimum of 1 to 2 years of experience in facilities, property management, or a related field.

This experience can be gained through internships, part-time roles, or entry-level roles in facilities management or real estate companies.

Candidates with this level of experience will have a basic understanding of the operational and maintenance aspects of managing a facility.

They may have also gained some experience in vendor management, safety regulations, and coordinating maintenance tasks.

Candidates with 3 to 5 years of experience will have developed a broader range of skills and competencies.

They will have more in-depth knowledge of facilities management, including budgeting, procurement, and contract management.

They may also have some experience with space planning and project management.

Facilities Coordinators with more than 5 years of experience are likely to have held leadership roles, such as team lead or supervisor, and may be ready to take on more strategic responsibilities.

They will have demonstrated the ability to manage complex facilities projects and will have a solid understanding of all aspects of facilities management, including compliance with health and safety regulations.

 

Facilities Coordinator Education and Training Requirements

Facilities Coordinators typically need a bachelor’s degree in facilities management, business administration, or a related field.

They also need a solid background in management and knowledge of building maintenance and operations, environmental health and safety, and budgeting.

In-depth knowledge about regulatory compliance, environmental standards, and emergency preparedness is also a must for this role.

Some positions, particularly in large organizations or those with complex facilities, may require Facilities Coordinators to have a master’s degree in business administration or facilities management.

There are also several certifications available, such as the Certified Facility Manager (CFM) or Facility Management Professional (FMP) credentials.

These credentials are not always required, but they can demonstrate a candidate’s competence and commitment to the field.

Continued education through professional development courses or workshops is also beneficial, as the field of facilities management is constantly evolving with changes in regulations, technology, and industry standards.

 

Facilities Coordinator Salary Expectations

A Facilities Coordinator earns an average salary of $47,610 (USD) per year.

The actual earnings can fluctuate based on the level of experience, the size and type of the facility, and the location of the job.

 

Facilities Coordinator Job Description FAQs

What qualifications does a Facilities Coordinator need?

While a degree is not mandatory, a bachelor’s degree in facility management, business administration, or a related field can be advantageous.

A Facilities Coordinator should also have experience in facility management or maintenance.

Certifications like the Certified Facility Manager (CFM) or Facility Management Professional (FMP) can enhance job prospects.

 

What are the primary responsibilities of a Facilities Coordinator?

Facilities Coordinators are responsible for overseeing and maintaining all the functions of a building or property.

They ensure the facility is in good working order, schedule repairs, oversee contractors, manage building security, handle emergency situations, and often liaise with other departments for space or resource allocation.

 

What skills are important for a Facilities Coordinator?

Facilities Coordinators should have excellent organizational and communication skills, as they often deal with multiple tasks and people from different departments.

They should be detail-oriented to ensure all facilities are well-maintained and problem-solving skills are essential for dealing with any unexpected issues.

Basic technical understanding about electrical, plumbing and HVAC systems can be helpful.

 

What makes a good Facilities Coordinator?

A good Facilities Coordinator is proactive, able to anticipate potential issues and deal with them before they become problems.

They are also flexible, able to adapt to changing circumstances and needs of the building or its occupants.

Good interpersonal skills are also essential, as they often have to liaise with various stakeholders.

 

How can a Facilities Coordinator contribute to a company’s success?

A competent Facilities Coordinator ensures that the workplace is safe, well-maintained, and conducive for employees to do their jobs effectively.

By managing facilities efficiently, they can help the company save costs on unnecessary repairs or replacements.

They can also contribute to a positive workplace environment, which can enhance employee productivity and satisfaction.

 

Conclusion

And there you have it.

Today, we’ve lifted the lid on what it truly means to be a facilities coordinator.

Surprised?

It’s not just about maintenance and repairs.

It’s about shaping efficient workplaces, one service request at a time.

Armed with our ready-to-use facilities coordinator job description template and practical examples, you’re ready to take the next step.

But why stop there?

Go further with our job description generator. It’s your gateway to meticulously crafted listings or fine-tuning your resume to perfection.

Remember:

Every service request is a piece of the larger puzzle.

Let’s create those efficient workplaces. Together.

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