Facilities Director Job Description [Updated for 2024]

facilities director job description

In the rapidly evolving world of business, the role of a Facilities Director has become crucially important.

The operational efficiency of a business is deeply intertwined with the seamless functioning of its physical spaces. This necessitates the presence of astute minds who can orchestrate, optimize, and secure the organization’s physical environment.

But what exactly is expected from a Facilities Director?

Whether you are:

  • A job seeker wanting to understand the scope of this role,
  • A hiring manager outlining the perfect candidate,
  • Or simply interested in the intricacies of facilities management,

You’ve come to the right place.

Today, we present a customizable Facilities Director job description template, designed for effortless posting on job boards or career sites.

Let’s dive right in.

Facilities Director Duties and Responsibilities

Facilities Directors are responsible for the management and maintenance of a company’s buildings, ensuring they meet legal requirements and health and safety standards.

Their role also encompasses project management, space planning, and building maintenance.

The key duties and responsibilities of a Facilities Director include:

  • Overseeing the upkeep and maintenance of all company facilities
  • Planning and coordinating all installations (telecommunications, heat, electricity etc.) and refurbishments
  • Inspecting buildings’ structures to determine the need for repairs or renovations
  • Ensuring all facilities meet compliance standards and government regulations
  • Developing and implementing facility management policies and procedures
  • Managing and reviewing service contracts to ensure facility management needs are being met
  • Coordinating with other departments or contractors to ensure smooth execution of work
  • Allocating and managing facility space for maximum efficiency
  • Managing facility budgets, including capital budget and operating expenses
  • Preparing and presenting reports on facilities’ conditions and operations
  • Ensuring a safe and efficient work environment for all employees


Facilities Director Job Description Template

Job Brief

We are seeking a detail-oriented, experienced Facilities Director to oversee all building-related activities.

The Facilities Director will be responsible for preserving the good condition of infrastructure and ensure that facilities are safe and well-functioning.

The ideal candidate will be well-organized and able to optimize the use of space and equipment while reducing operating costs.

Leadership abilities and phenomenal efficiency can set you apart among our candidate pool.



  • Plan and coordinate all installations and refurbishments.
  • Manage the upkeep of equipment and supplies to meet health and safety standards.
  • Inspect buildings’ structures to determine the need for repairs or renovations.
  • Review utilities consumption and strive to minimize costs.
  • Supervise all staff facilities staff (custodians, technicians, groundskeepers etc.) and external contractors.
  • Control activities like parking space allocation, waste disposal, building security etc.
  • Allocate office space according to needs.
  • Handle insurance plans and service contracts.
  • Prepare and track facility budget.
  • Ensure the facility is clean and well-maintained.



  • Proven experience as facilities director or similar managerial role.
  • Well-versed in technical/engineering operations and facilities management best practices.
  • Knowledge of basic accounting and finance principles.
  • Excellent verbal and written communication skills.
  • Excellent organizational and leadership skills.
  • BSc/BA in facility management, engineering, business administration or relevant field.
  • Relevant professional qualification (e.g. CFM) will be an advantage.



  • 401(k)
  • Health insurance
  • Dental insurance
  • Retirement plan
  • Paid time off
  • Professional development opportunities


Additional Information

  • Job Title: Facilities Director
  • Work Environment: This position requires frequent on-site visits. Some travel may be required for attending meetings or visiting other company facilities.
  • Reporting Structure: Reports to the Chief Operations Officer or equivalent.
  • Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
  • Pay Range: $75,000 minimum to $125,000 maximum
  • Location: [City, State] (specify the location or indicate if remote)
  • Employment Type: Full-time
  • Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
  • Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].


What Does a Facilities Director Do?

Facilities Directors are generally employed by businesses across different industries, such as education, healthcare, corporate, and manufacturing.

They oversee and manage all aspects of facility operations within an organization.

Their primary responsibility is to ensure that the organization’s buildings and properties are maintained to the highest standards.

This includes managing building maintenance, space allocation, utilities, security, and compliance with local health and safety regulations.

Facilities Directors also work closely with other departments within the organization, such as HR, IT, and Finance, to coordinate office moves, expansions, or renovations.

They may also be involved in planning and managing the organization’s environmental sustainability efforts.

Another significant part of their role is managing a team of facilities personnel, contractors, and vendors.

This may involve hiring and training staff, negotiating contracts, managing budgets, and overseeing project execution.

Furthermore, they develop and implement policies and procedures for the facilities department to ensure efficient operations and continuity in case of disruptions.

They are responsible for crisis management and disaster recovery planning, ensuring the organization can quickly recover from any potential setbacks.

Facilities Directors are also responsible for managing the organization’s assets, ensuring they are properly inventoried, maintained, and replaced when necessary.

They may also handle negotiations for leasing or purchasing new properties.

Overall, their goal is to ensure that the organization’s facilities support and enhance its operations and objectives, providing a safe, comfortable, and productive environment for all employees.


Facilities Director Qualifications and Skills

A proficient Facilities Director should possess a broad range of skills and qualifications to oversee and manage the functions of facilities or properties, such as:

  • Strong leadership abilities to manage and direct facility staff effectively and encourage a positive work environment
  • Excellent knowledge of facility operations and maintenance procedures to ensure the efficient running of the facility
  • Excellent organizational skills to manage multiple tasks, prioritize responsibilities, and effectively oversee projects
  • Strong problem-solving skills to quickly address and resolve any facility-related issues or complications
  • Interpersonal skills to communicate effectively with staff, vendors, and customers
  • Financial acumen to manage budgets, analyze financial data, and ensure cost-effective facility operations
  • Detail-oriented to monitor facility conditions, identify potential risks or deficiencies, and ensure compliance with health and safety regulations
  • Proficiency in facility management software to streamline operations and improve efficiency
  • Strong negotiation skills to effectively deal with vendors and contractors


Facilities Director Experience Requirements

Candidates for Facilities Director positions typically need a minimum of five to seven years of experience in facilities management or a related field.

This experience often includes roles such as Facilities Manager, Maintenance Supervisor, or Operations Manager.

In these roles, prospective Facilities Directors gain experience in managing building maintenance and operations, overseeing security and safety measures, and coordinating with vendors and contractors.

Candidates with more than seven years of experience may have had additional responsibilities such as strategic planning, budget management, and team leadership.

These individuals often have a deep understanding of the regulatory compliance standards relevant to facilities management.

Those with more than 10 years of experience are typically ideal candidates for Facilities Director positions.

They likely have significant leadership experience, are able to manage large teams, and have a track record of success in managing multiple facilities.

In addition to work experience, professional certification in facilities management or a related field can be beneficial.

For instance, the Certified Facility Manager (CFM) or Facility Management Professional (FMP) certifications can demonstrate a candidate’s expertise and commitment to the field.


Facilities Director Education and Training Requirements

A Facilities Director usually requires a bachelor’s degree in facility management, business, architecture, engineering or a related field.

Experience in facilities management or a similar role is also typically required.

In-depth knowledge of facility management processes, health and safety regulations, and property legislation is vital for this role.

They should also have solid budgeting, analytical, and negotiations skills.

While not always required, some employers may prefer candidates with a master’s degree in business administration or a similar field.

This additional education can display advanced understanding of business practices, strategic planning, and leadership.

Many Facilities Directors also hold certifications such as the Certified Facility Manager (CFM) or Facility Management Professional (FMP) from the International Facility Management Association (IFMA).

These certifications, while not always required, can demonstrate a proven level of expertise and dedication to the profession.

Continued education is important as facilities directors must remain updated about new technology, energy management, sustainability, and other relevant topics in facility management.


Facilities Director Salary Expectations

A Facilities Director earns an average salary of $90,774 (USD) per year.

The actual earnings can differ based on factors such as years of experience, the size of the organization, and the geographical location of the job.


Facilities Director Job Description FAQs

What skills are important for a Facilities Director?

A Facilities Director should possess strong leadership and management skills, as they oversee a team that maintains a facility.

They should have a deep understanding of facility operations, building maintenance, safety regulations, and budgeting.

Good problem-solving skills are also essential, as they will need to address various issues that may arise within the facility.

Communication and interpersonal skills are also crucial for liaising with staff and vendors, as well as for negotiating contracts.


Do Facilities Directors need a degree?

While a degree is not always required, many employers prefer a Facilities Director to have a bachelor’s degree in a relevant field such as Business Administration, Facilities Management, or Engineering.

Experience in facilities management, including previous roles in supervision or leadership, is typically essential.

Some employers might also require professional certifications such as a Certified Facility Manager (CFM) designation.


What should you look for in a Facilities Director resume?

Look for a combination of education and experience in a potential Facilities Director’s resume.

They should have a track record of managing large facilities and leading teams.

Any certifications related to facilities management would be an asset.

Also, look for experience in managing budgets, contracts, safety regulations, and building maintenance.

A good Facilities Director should also show evidence of strong decision-making and problem-solving skills.


What qualities make a good Facilities Director?

A good Facilities Director should be a strong leader, capable of managing a diverse team and dealing with a range of tasks and challenges.

They should be able to think strategically about the use and maintenance of facilities, but also capable of addressing issues as they arise.

Good communication skills are essential, as they will need to liaise with a range of individuals including staff, vendors, and management.

They should also be proficient in budget management and have a keen eye for detail to ensure facility safety and functionality.


What are the daily duties of a Facilities Director?

A Facilities Director is responsible for overseeing the maintenance and upkeep of a facility.

Their daily duties could include coordinating maintenance tasks, managing budgets, ensuring safety regulations are adhered to, planning for future facility needs, negotiating contracts with vendors, and managing staff.

They might also be involved in strategic planning, particularly around the use and development of facilities.



And there you have it.

Today, we’ve unlocked the secrets of what it really means to be a Facilities Director.


It’s not just about managing buildings.

It’s about orchestrating the physical spaces that enable success, one facility at a time.

With our comprehensive Facilities Director job description template and real-world examples, you’re well-prepared for your next step.

But why limit yourself?

Dig deeper with our job description generator. It’s your essential tool for creating precision-crafted listings or refining your resume to a T.


Every facility is a crucial component of the larger organization.

Let’s shape that success. Together.

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