Facilities Maintenance Coordinator Job Description [Updated for 2025]

In an ever-evolving world, the focus on facilities maintenance coordinators is increasingly prominent.

As our environments continue to develop and the need for efficient, well-maintained spaces rises, the demand for skilled professionals capable of overseeing, enhancing, and protecting our facilities is more critical than ever.

But let’s dig a little deeper: What’s truly expected from a facilities maintenance coordinator?

Whether you are:

• A job seeker trying to unravel the core responsibilities of this role,
• A hiring manager outlining the ideal candidate,
• Or simply interested in the intricacies of facilities maintenance coordination,

You’ve come to the right place.

Today, we present a customizable facilities maintenance coordinator job description template, designed for effortless posting on job boards or career sites.

Let’s dive in without further ado.

Facilities Maintenance Coordinator Duties and Responsibilities

Facilities Maintenance Coordinators are responsible for the overall maintenance and upkeep of facilities, ensuring that buildings and their services meet the needs of the occupants.

They manage all maintenance-related tasks, from routine inspections to complex repairs and improvements.

Their duties and responsibilities include:

• Overseeing and coordinating all maintenance tasks within the facility
• Inspecting buildings, equipment, and systems regularly to identify any issues
• Coordinating and scheduling repairs, installations, and renovations
• Managing preventive maintenance programs and keeping detailed records of maintenance work done
• Ensuring that all work is completed in accordance with local regulations and safety standards
• Assessing the facility to determine if upgrades or improvements are required
• Negotiating and managing contracts with vendors and service providers
• Coordinating with other departments to ensure minimal disruption to operations during maintenance work
• Developing and managing the facility’s maintenance budget
• Reporting maintenance progress and issues to management
• Ensuring that all emergency systems like fire alarms and security alarms are operational

 

Facilities Maintenance Coordinator Job Description Template

Job Brief

We are looking for a competent Facilities Maintenance Coordinator to manage maintenance in our facilities.

You will be responsible for hiring and training staff, coordinating maintenance work schedules, and ensuring that all facilities are kept clean and in an orderly condition.

The Facilities Maintenance Coordinator will also oversee facility refurbishments and renovations, manage service contracts, and ensure that all work is done in compliance with health and safety regulations.

The ideal candidate will have a solid understanding of maintenance procedures, excellent managerial abilities, and strong problem-solving skills.

 

Responsibilities

• Coordinate daily cleaning and maintenance tasks
• Plan and execute routine inspections and maintenance activities
• Carry out regular safety checks and coordinate repairs
• Manage relationships with contractors and service providers
• Ensure efficient utilization of facility maintenance staff
• Develop and implement a preventative maintenance program
• Plan and manage all repair and installation activities
• Ensure that facilities meet environmental, health, and safety standards, and comply with government regulations
• Manage budgets, ensure cost-effectiveness, and analyze long-term maintenance costs

 

Qualifications

• Proven experience as a Facilities Coordinator or similar role
• Well-versed in technical/engineering operations and facilities management best practices
• Knowledge of basic accounting and finance principles
• Excellent verbal and written communication skills
• Excellent organizational and leadership skills
• Good analytical/critical thinking
• High school diploma or equivalent; Degree from a vocational school or BSc/BA in business administration or facility management will be an advantage
• Relevant professional qualification (e.g. CFM) will be an advantage

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Continued training and professional development opportunities

 

Additional Information

• Job Title: Facilities Maintenance Coordinator
• Work Environment: This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
• Reporting Structure: This position reports directly to the Facilities Manager.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Facilities Maintenance Coordinator Do?

A Facilities Maintenance Coordinator typically works in various industries such as manufacturing, healthcare, education, and corporate sectors where large facilities require regular maintenance and oversight.

Their key responsibility involves coordinating and overseeing the upkeep and maintenance of buildings, ensuring that they meet health and safety standards and also the needs of the organization.

They are in charge of managing cleaning, security, and parking services, along with managing budgets for repairs and refurbishments.

Facilities Maintenance Coordinators also manage and supervise maintenance teams, ensuring that all maintenance and repair works are done on time and within budget.

They also liaise with contractors and vendors for the supply of materials and services necessary for maintenance.

They may also handle emergency issues, such as power failures or breakdowns, and organize preventive maintenance to mitigate any risks.

In addition, Facilities Maintenance Coordinators are also responsible for ensuring compliance with safety regulations and keeping abreast of new laws which may affect the organization’s operations.

They play a crucial role in ensuring that the physical environment of an organization is safe, functional, and conducive to work or learning.

 

Facilities Maintenance Coordinator Qualifications and Skills

A Facilities Maintenance Coordinator should possess a variety of technical, organizational, and people skills, including:

• Technical knowledge and experience with maintenance and repair of mechanical, electrical, plumbing, and HVAC systems.
• Strong organizational skills to keep track of maintenance schedules, coordinate repairs, and manage inventory of supplies and equipment.
• Excellent communication skills to interact effectively with team members, other departments, and outside vendors or contractors.
• Ability to perform on-site inspections and assessments of facilities to identify maintenance needs or potential safety hazards.
• Proficiency in using computer systems for scheduling, inventory management, and maintaining maintenance records.
• Problem-solving skills to efficiently troubleshoot and resolve maintenance issues.
• Knowledge of relevant health and safety regulations and ability to ensure compliance in all maintenance activities.
• Leadership and team management skills to supervise maintenance staff and coordinate their work effectively.
• Ability to perform physical activities such as lifting heavy items, climbing ladders, and working in different environmental conditions.

 

Facilities Maintenance Coordinator Experience Requirements

Entry-level Facilities Maintenance Coordinators often have 1 to 3 years of experience in a maintenance role, preferably within a facility such as a school, office building, or hospital.

They may have gained this experience through full-time, part-time, or internship roles in facility maintenance or a related field.

Candidates with 3 to 5 years of experience will have expanded their skills and knowledge in this field, often taking on additional responsibilities such as coordinating maintenance schedules, overseeing other maintenance staff, and ensuring the efficient operation of facility systems.

They may have also developed specialty skills in areas such as HVAC, electrical, or plumbing maintenance.

Those with more than 5 years of experience in the field of facilities maintenance coordination usually have a proven track record of effective leadership and project management.

They may be ready for senior or supervisory roles, where they would be responsible for the overall maintenance strategy of a large facility or multiple facilities.

They would also have advanced problem-solving skills and a comprehensive understanding of building systems and maintenance procedures.

In all cases, candidates for this role should have a strong understanding of building maintenance needs, safety regulations, and the ability to coordinate teams and manage projects effectively.

Some roles may require specific certifications or licenses, depending on the nature of the facility and the specific maintenance needs.

 

Facilities Maintenance Coordinator Education and Training Requirements

Facilities Maintenance Coordinators typically have a high school diploma or equivalent, though an associate’s or bachelor’s degree in facilities management, engineering, or a related field is beneficial.

They should possess a comprehensive understanding of building systems including mechanical, electrical, plumbing, and HVAC.

This is often obtained through vocational training, apprenticeships, or on-the-job experience.

Many positions require Facilities Maintenance Coordinators to be certified in certain areas such as HVAC, electrical systems, or plumbing, and having a general contractor’s license can be an advantage.

Advanced positions may require a Certified Facility Manager (CFM) or Facilities Management Professional (FMP) certification from the International Facility Management Association (IFMA).

Ongoing training and education are important in this role, as Facilities Maintenance Coordinators must stay up-to-date with the latest safety regulations, building codes, and advances in building technologies.

Some employers also value skills such as project management, budgeting, and team leadership, which can be gained through further education or work experience.

 

Facilities Maintenance Coordinator Salary Expectations

A Facilities Maintenance Coordinator earns an average salary of $48,914 (USD) per year.

However, this wage can change based on factors such as experience, the size and scope of the facility, and the geographic location.

 

Facilities Maintenance Coordinator Job Description FAQs

What skills does a Facilities Maintenance Coordinator need?

Facilities Maintenance Coordinators should have a strong understanding of building systems and maintenance procedures.

They should possess excellent organizational skills to manage multiple tasks and projects.

Strong problem-solving skills are essential to quickly respond to and fix facility issues.

Good communication skills are also important for interacting with staff and vendors.

 

Do Facilities Maintenance Coordinators need a degree?

While a degree is not always required, many employers prefer candidates with a degree in facilities management, engineering, business management, or a related field.

However, significant work experience in facilities maintenance or a related area can often substitute a formal education.

 

What should you look for in a Facilities Maintenance Coordinator resume?

Check for experience in facility maintenance and coordination, knowledge of health and safety regulations, and familiarity with HVAC and electrical systems.

Practical experience with project management software or relevant certifications can also be a plus.

If the role involves supervising a team, look for evidence of leadership or managerial skills.

 

What qualities make a good Facilities Maintenance Coordinator?

A good Facilities Maintenance Coordinator is detail-oriented, proactive, and resourceful.

They should be able to prioritize tasks and work under pressure.

They should have good decision-making abilities and be able to work well with a team.

Good interpersonal skills are also important as they often have to liaise with staff, contractors, and vendors.

 

Is it difficult to hire Facilities Maintenance Coordinators?

Finding the right Facilities Maintenance Coordinator can be challenging as the role demands a unique blend of technical knowledge, managerial skills, and practical experience.

Offering competitive salaries, professional development opportunities, and a positive work environment can attract high-quality candidates.

 

Conclusion

There you have it.

Today, we’ve given you a peek behind the scenes of what it truly entails to be a Facilities Maintenance Coordinator.

Surprise, surprise!

It’s not just about fixing things.

It’s about creating a safe and efficient environment, one repair or upgrade at a time.

Armed with our handy Facilities Maintenance Coordinator job description template and real-life examples, you’re ready to take the next step.

But why stop here?

Go further with our job description generator. It’s your go-to tool for crafting detailed job listings or honing your resume to the highest degree of perfection.

Remember:

Every repair or upgrade contributes to the overall success of the facility.

Let’s create that successful environment. Together.

How to Become a Facilities Maintenance Coordinator (Complete Guide)

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