Facilities Management Supervisor Job Description [Updated for 2025]

In the modern era, the role of a Facilities Management Supervisor has taken center stage.

As the needs of our physical spaces evolve, the demand for skilled professionals who can maintain, manage, and enhance our facilities continues to grow.

But let’s delve deeper: What’s truly expected from a Facilities Management Supervisor?

Whether you are:

• A job seeker looking to understand the nuances of this role,
• A hiring manager outlining the perfect candidate,
• Or simply curious about the intricacies of facilities management,

You’re in the right place.

Today, we present a fully customizable Facilities Management Supervisor job description template, designed for effortless posting on job boards or career sites.

Let’s dive right in.

Facilities Management Supervisor Duties and Responsibilities

Facilities Management Supervisors oversee all building-related activities, ensuring optimal performance of facilities and equipment in a building or complex.

Their role is crucial to the day-to-day operations, safety, and comfort of occupants.

Their duties and responsibilities include:

• Overseeing and coordinating all installation, repair and upkeep operations of an organization’s facilities.
• Managing facilities maintenance tasks, such as HVAC, plumbing, electrical and carpentry work.
• Ensuring that all facilities are in compliance with health and safety regulations.
• Inspecting buildings’ structures to determine the need for repairs or renovations.
• Planning and coordinating all installations (telecommunications, heat, electricity, etc.) and refurbishments.
• Managing the upkeep of equipment and supplies to meet health and safety standards.
• Reviewing utilities consumption and strive to minimize costs.
• Supervising all staff facilities staff (custodians, technicians, groundskeepers etc.) and external contractors.
• Creating, implementing, and monitoring facility management budgets.
• Controlling activities like parking space allocation, waste disposal, building security etc.
• Keeping financial and non-financial records.

 

Facilities Management Supervisor Job Description Template

Job Brief

We are seeking a highly skilled Facilities Management Supervisor to manage the maintenance and efficiency of our facilities.

Your responsibilities will include overseeing all building and grounds maintenance, coordinating with various vendors and contractors, ensuring our facilities meet health and safety standards, and managing facility improvement and repairs.

The ideal candidate will have prior experience in maintenance supervision and a solid understanding of technical aspects of plumbing, carpentry, electrical systems, and HVAC.

 

Responsibilities

• Plan and coordinate all installations (telecommunications, heat, electricity, etc.) and refurbishments
• Inspect buildings’ structures to determine the need for repairs or renovations
• Oversee all building-related activities, including maintenance and custodial tasks
• Ensure that facilities meet environmental, health, and security standards, and comply with government regulations
• Plan and manage facility central services such as reception, security, cleaning, waste disposal and parking
• Coordinate and monitor activities of contract suppliers
• Control activities like parking space allocation, waste disposal, building security etc.
• Allocate office space according to needs

 

Qualifications

• Proven experience as facilities manager or relevant position
• Well-versed in technical/engineering operations and facilities management best practices
• Knowledge of basic accounting and finance principles
• Excellent verbal and written communication skills
• Excellent organizational and leadership skills
• Good analytical/critical thinking
• BSc/BA in facility management, engineering, business administration or relevant field

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Facilities Management Supervisor
• Work Environment: This role requires both office work and on-site supervision. The Facilities Management Supervisor will need to be on-site to assess work and manage staff.
• Reporting Structure: Reports to the Facilities Manager or Director of Operations.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $56,216 minimum to $89,045 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Facilities Management Supervisor Do?

A Facilities Management Supervisor typically works for corporations, institutions, or property management companies.

They are responsible for ensuring that the buildings and their services meet the needs of the people that work in them.

They are tasked with managing services such as cleaning, security, parking, and maintaining the building’s physical structure.

They also oversee maintenance, inspecting work for quality and timeliness.

Facilities Management Supervisors often manage teams of maintenance, grounds, and custodial staff.

They coordinate these teams to complete tasks such as electrical and plumbing repairs, landscaping, painting, and HVAC maintenance.

They are responsible for ensuring that all regulatory requirements related to building operations are met.

This includes compliance with safety regulations and building codes.

Facilities Management Supervisors also oversee and negotiate contracts with outside vendors for services such as waste removal or landscaping.

They often manage the building’s budget, controlling spending and seeking ways to increase efficiency and reduce costs.

Their job is to ensure that the facilities under their supervision are safe, clean, and well-maintained to provide a conducive environment for employees, visitors, and residents.

 

Facilities Management Supervisor Qualifications and Skills

A competent Facilities Management Supervisor should have a set of skills and qualifications that comply with your job description, such as:

• Project management and organizational skills to effectively oversee and coordinate multiple tasks, ensuring that facilities are maintained and operational.
• Technical knowledge and understanding of building systems, including HVAC, electrical, and plumbing systems, to identify issues and implement appropriate solutions.
• Interpersonal and communication skills to liaise with employees, contractors, and suppliers, and to relay information about facility operations to management and staff.
• Problem-solving and decision-making skills to identify, assess, and effectively deal with maintenance issues and emergencies.
• Customer service skills to efficiently respond to internal inquiries and provide assistance where needed.
• Physical stamina and abilities to conduct site inspections and monitor maintenance work.
• Financial acumen to manage budgets, control costs, and make cost-effective decisions regarding facility maintenance and improvements.
• Awareness and understanding of health and safety regulations to ensure a safe and healthy work environment.

 

Facilities Management Supervisor Experience Requirements

Facilities Management Supervisors are usually required to have at least 3-5 years of experience in facilities management or a related field.

This experience typically includes both operational and managerial roles within a facilities management environment.

Entry-level candidates might start their careers in roles such as Facilities Coordinator, Maintenance Technician, or Building Manager, where they learn the basics of building maintenance, health and safety regulations, and facilities operations.

After 1-2 years, these professionals might take on roles with more responsibility, such as a Facilities Specialist or Senior Maintenance Technician, where they can gain experience with more complex tasks such as overseeing contractors, managing budgets, and ensuring compliance with local building codes.

Those with more than 5 years of experience in the field are usually well prepared to assume a leadership role as a Facilities Management Supervisor.

At this stage, they should have developed a strong understanding of facilities management, including budgeting, vendor management, regulatory compliance, and team leadership.

Additional qualifications, such as a certification from the International Facility Management Association (IFMA), can also be beneficial and may be preferred by some employers.

 

Facilities Management Supervisor Education and Training Requirements

Facilities Management Supervisors usually require a bachelor’s degree in facilities management, business administration, or a related field.

They will need a solid understanding of facilities management, which includes the coordination of space, infrastructure, people, and organization.

It is often associated with the administration of office blocks, arenas, schools, universities, hospitals, hotels, malls, and convention centers.

Some positions may require Facilities Management Supervisors to have a master’s degree in business administration or a related discipline, especially for larger, more complex facilities.

Certifications like Certified Facility Manager (CFM) or Facility Management Professional (FMP) can also be beneficial.

These certifications demonstrate that the individual has met standards set by the International Facility Management Association (IFMA) and show a commitment to the profession.

Additionally, experience in project management, safety protocols, and understanding of building codes and regulations is often required.

Continuing education to stay updated with best practices, environmental sustainability, and technological advancements in facilities management is highly encouraged.

 

Facilities Management Supervisor Salary Expectations

A Facilities Management Supervisor can expect to earn an average salary of $67,128 (USD) per year.

However, this figure can fluctuate based on factors such as level of experience, the size and location of the facility, and the specific requirements of the employer.

 

Facilities Management Supervisor Job Description FAQs

What skills does a Facilities Management Supervisor need?

A Facilities Management Supervisor needs both technical and soft skills.

They should have knowledge of facility maintenance procedures, including HVAC, plumbing, and electrical systems.

They should also have excellent problem-solving abilities, leadership skills, and the ability to prioritize tasks.

Strong communication is critical as they will be interacting with team members, vendors, and senior management.

 

Do Facilities Management Supervisors need a degree?

While some Facilities Management Supervisors may have a degree in business administration or a related field, it is not always required.

However, relevant work experience is crucial.

Many supervisors start as facilities workers or technicians and move up through the ranks.

Certifications in facilities management, HVAC, or other relevant areas can also be beneficial.

 

What should you look for in a Facilities Management Supervisor resume?

Look for prior experience in facilities management or a related field.

It’s important that a Facilities Management Supervisor has experience managing a team, so look for evidence of this in their employment history.

Certifications, such as a Certified Facility Manager (CFM) or Facility Management Professional (FMP), are also a plus.

 

What qualities make a good Facilities Management Supervisor?

A good Facilities Management Supervisor is proactive, anticipating problems before they occur and planning accordingly.

They should be a good leader, capable of motivating their team and efficiently delegating tasks.

Strong problem-solving abilities are a must, as well as the ability to remain calm under pressure.

They should also have a keen eye for detail to ensure all facilities are maintained to a high standard.

 

How can a Facilities Management Supervisor improve efficiency?

A Facilities Management Supervisor can improve efficiency by implementing preventive maintenance programs, streamlining work processes, and using technology to automate routine tasks.

Regular audits of facilities operations can also identify areas for improvement.

Effective communication with the team and providing clear instructions can also enhance efficiency.

 

Conclusion

And there you have it.

Today, we’ve illuminated the ins and outs of being a facilities management supervisor.

Surprised?

It’s not just about maintenance and operations.

It’s about orchestrating the daily rhythm of a facility, one task at a time.

Armed with our detailed facilities management supervisor job description template and real-world examples, you’re ready to make your mark.

But why stop there?

Venture further with our job description generator. It’s your gateway to meticulously crafted job postings or refining your resume to excellence.

Remember:

Every task in facilities management contributes to the larger narrative.

Let’s create that narrative. Together.

How to Become a Facilities Management Supervisor (Complete Guide)

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