Facility Coordinator Job Description [Updated for 2025]

In today’s rapidly evolving world, the demand for efficient facility coordinators is at an all-time high.

As infrastructures expand and organizations grow, the need for skilled professionals who can manage, maintain, and safeguard our facilities is paramount.

But let’s delve deeper: What’s truly expected from a facility coordinator?

Whether you are:

• A job seeker trying to understand the core responsibilities of this role,
• A hiring manager outlining the perfect candidate,
• Or simply curious about the ins and outs of facility coordination,

You’re in the right place.

Today, we present a customizable facility coordinator job description template, designed for easy posting on job boards or career sites.

Let’s dive right into it.

Facility Coordinator Duties and Responsibilities

Facility Coordinators perform a wide range of tasks to ensure that a facility runs smoothly and efficiently.

Their job involves making sure that the infrastructure of a facility is in good operating condition and that all employees have the necessary resources to complete their tasks.

Their duties and responsibilities include:

• Ensuring that the facility is fully operational and in good condition
• Managing and supervising maintenance staff and custodial teams
• Coordinate facility renovations and maintenance activities
• Inspecting the facility to identify issues and planning for repairs or renovations
• Developing and implementing facility management policies and procedures
• Ensuring compliance with health and safety regulations
• Coordinating with vendors and contractors to ensure services are delivered on time and within budget
• Overseeing the installation and maintenance of equipment such as HVAC systems, security systems, and other facility components
• Managing inventory of facility supplies and equipment
• Preparing and managing the facility budget
• Responding to emergency situations or breakdowns

 

Facility Coordinator Job Description Template

Job Brief

We are looking for an organized and detail-oriented Facility Coordinator to manage our facilities.

The responsibilities of the Facility Coordinator include overseeing facility maintenance and repairs, coordinating space utilization and layout, and ensuring that all work environments comply with health and safety regulations.

Our ideal candidates have outstanding problem-solving skills, are efficient in facility management and have a strong understanding of technical aspects of property management.

Ultimately, the Facility Coordinator will ensure our business’s accommodation is safe, comfortable and promotes productivity.

 

Responsibilities

• Coordinate system repairs and monitor system performance
• Maintain adequate parts inventory and order items as necessary
• Oversee and supervise facility improvements and installations
• Ensure compliance with health and safety regulations
• Manage preventative maintenance of facility equipment and office space
• Execute equipment audits and record-taking policies
• Coordinate with other departments for facility-wide safety and maintenance efforts
• Develop and manage team of facility service associates
• Oversee the set-up and layout of office space and workstations

 

Qualifications

• Proven experience as a Facility Coordinator or similar role
• Familiarity with financial and facilities management principles
• In-depth understanding of office management procedures and departmental and legal policies
• Excellent organizational and leadership skills
• Excellent verbal and written communication skills
• Proficiency in MS Office and facility management software
• Diploma or degree in facility management, engineering, business administration or relevant field

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Facility Coordinator
• Work Environment: Office setting with occasional need to visit different parts of the facility. Some travel may be required for training or conferences.
• Reporting Structure: Reports to the Facility Manager or Operations Manager.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $45,000 minimum to $75,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Facility Coordinator Do?

Facility Coordinators are professionals who manage the buildings and spaces that an organization uses to conduct its operations.

They are primarily responsible for overseeing the efficient operation and maintenance of the physical environment, which can include offices, factories, warehouses, and other types of buildings.

Facility Coordinators manage a wide range of tasks, such as ensuring that the facilities meet environmental, health, and security standards and are compliant with regulations.

Their responsibilities may involve handling building maintenance, managing cleaning and waste disposal, managing utilities and communication infrastructure, and coordinating space allocation and layout.

Facility Coordinators also often work with various contractors, such as electricians, plumbers, and cleaning services.

They may be responsible for negotiating contracts, managing relationships, and overseeing the quality of work provided by these third-party providers.

They may also be tasked with planning and overseeing renovations or facility improvements, managing facility budgets, and planning for future development.

In case of emergencies or critical issues, such as power failures or security breaches, Facility Coordinators are usually the first point of contact and are responsible for coordinating the appropriate response.

 

Facility Coordinator Qualifications and Skills

A competent Facility Coordinator should possess the following skills and qualifications that align with the job role:

• Organization skills to manage and coordinate various services and activities within the facility.
• Technical knowledge related to building operations and maintenance to ensure smooth day-to-day operations.
• Interpersonal and communication skills for effective interactions with team members, vendors, and clients.
• Problem-solving skills to efficiently identify and resolve facility-related issues.
• Project management skills for overseeing renovation or installation projects, ensuring that they are completed on time and within budget.
• Ability to multitask and handle multiple projects simultaneously, while maintaining attention to detail.
• Knowledge of health and safety regulations to ensure the facility complies with all applicable laws and standards.
• Customer service skills for dealing with complaints and suggestions from employees or clients regarding the facility or services.
• Basic financial skills to manage budgets, negotiate contracts, and evaluate vendor services.

 

Facility Coordinator Experience Requirements

Entry-level Facility Coordinators typically have 1 to 2 years of experience, often gained through internships or part-time roles in facilities management, building services, or similar fields.

They may also gain valuable experience through roles such as Maintenance Assistant, Operations Assistant, or other service-related roles.

Candidates with around 3 years of experience usually have developed their skills and knowledge in entry-level Facility Coordinator roles.

They have proven experience in managing facility services and coordinating with different departments to ensure smooth facility operations.

Those with more than 5 years of experience often possess significant leadership skills, having managed teams, or overseen large-scale projects.

They may also have experience with complex tasks such as strategic planning, budgeting, and contract negotiation.

These candidates are often ready for a senior facility management or team-lead position.

All levels of Facility Coordinators are expected to have a strong understanding of health and safety regulations, building codes, and emergency procedures.

They may also require technical knowledge related to HVAC systems, plumbing, and electrical systems.

A professional certification in facilities management could also be advantageous.

 

Facility Coordinator Education and Training Requirements

Facility Coordinators often hold a bachelor’s degree in business administration, facility management, or a related field.

They are expected to understand the basic principles of management, operations, and maintenance, which are usually part of the curriculum in these courses.

Many employers also prefer candidates with relevant professional certifications such as the Certified Facility Manager (CFM) or Facility Management Professional (FMP) offered by the International Facility Management Association (IFMA).

These certifications are evidence of a candidate’s competency and commitment to the field.

Work experience in facility maintenance, operations, or management is often a prerequisite.

This experience helps them gain practical knowledge about managing the day-to-day operations and maintenance of various facilities.

For those looking to advance in their careers or specialize in a particular area, obtaining a master’s degree in facility management or a related discipline could be beneficial.

Continuing education and staying abreast with latest industry trends and regulations is also crucial in this field.

Many Facility Coordinators participate in ongoing professional development courses and workshops to enhance their skills and knowledge.

 

Facility Coordinator Salary Expectations

A Facility Coordinator can expect to earn an average salary of $48,561 (USD) per year.

However, the actual salary can vary based on factors such as years of experience, qualifications, location, and the company that they work for.

 

Facility Coordinator Job Description FAQs

What skills does a Facility Coordinator need?

Facility Coordinators should have strong organizational and problem-solving skills.

They need to be able to manage several tasks at once and prioritize them according to urgency.

Communication skills are essential as they liaise with various individuals from different departments.

They should also be comfortable with using facility management software and have a basic understanding of building maintenance procedures.

 

Do Facility Coordinators need a degree?

While not always necessary, many employers prefer Facility Coordinators to have a degree in facility management, business administration, or a related field.

However, relevant work experience in facility coordination or management can often be considered in lieu of formal education.

 

What should you look for in a Facility Coordinator resume?

Look for experience in facility coordination or management, project management, and building maintenance.

Proficiency in facility management software and excellent communication skills are also important.

Depending on the facility, certifications related to health and safety regulations may be beneficial.

 

What qualities make a good Facility Coordinator?

A good Facility Coordinator is reliable, detail-oriented, and has excellent problem-solving skills.

They should be comfortable working in a fast-paced environment and able to handle multiple tasks at once.

Good interpersonal skills are important as they will be dealing with various individuals including facility staff, contractors, and upper management.

 

What are the daily duties of a Facility Coordinator?

On a typical day, a Facility Coordinator may deal with various tasks like coordinating maintenance and repairs, ensuring safety regulations are adhered to, managing facility budgets, and liaising with vendors or contractors.

They may also be involved in strategic planning for future facility improvements and ensuring the facility meets the needs of the organization.

 

Is it difficult to hire a Facility Coordinator?

Hiring a Facility Coordinator can be a challenge as it requires finding a candidate with a unique blend of skills including project management, budgeting, building maintenance, and excellent communication.

Offering competitive salaries and a supportive work environment can help attract quality candidates.

 

Conclusion

And there you have it.

Today, we’ve unveiled the true essence of being a facility coordinator.

Guess what?

It’s not just about managing buildings.

It’s about orchestrating the harmony of an organization’s physical environment, one facility at a time.

With our dependable facility coordinator job description template and real-world examples, you’re ready to take the next step.

But why stop there?

Dig deeper with our job description generator. It’s your pathway to crafting meticulous job listings or refining your resume to utmost precision.

Always remember:

Every facility detail contributes to the larger operational picture.

Let’s shape that future. Together.

How to Become a Facility Coordinator (Complete Guide)

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