Facility Maintenance Manager Job Description [Updated for 2025]

In the fast-paced world of facility management, the role of a Facility Maintenance Manager is increasingly vital.

As buildings and facilities continue to evolve, the demand for skilled professionals who can effectively manage, maintain, and improve these structures grows.

But what exactly does a Facility Maintenance Manager do?

Whether you are:

• A job seeker looking to understand the core responsibilities of this role,
• A hiring manager aiming to define the perfect candidate,
• Or simply curious about the nuts and bolts of facility maintenance management,

You’ve come to the right place.

Today, we present a customizable Facility Maintenance Manager job description template, crafted for easy posting on job boards or career sites.

Let’s get started.

Facility Maintenance Manager Duties and Responsibilities

Facility Maintenance Managers oversee the functioning of buildings and grounds, ensuring that a facility is in optimal condition.

They direct the activities of staff in relation to facility maintenance, ensuring that all maintenance works are done accurately and on time.

They are tasked with the following duties and responsibilities:

• Oversee and direct maintenance personnel, equipment installation, facilities equipment repair, and preventive maintenance
• Inspect and evaluate physical condition of establishment for program compliance, i.e. safety, quality, and service
• Analyze and resolve work problems or assist workers in solving work problems
• Develop and manage the maintenance budget and maintain inventory of tools and supplies
• Review and interpret blueprints, drawings, layouts, and specifications in planning stages of maintenance and repair procedures
• Coordinate or manage renovation projects or major repair works
• Ensure compliance with health and safety regulations
• Establish and maintain a computerized maintenance management system (CMMS) for tracking work orders, spare parts, and maintenance history of plant equipment
• Regularly report on maintenance issues and progress to senior management
• Participate in the hiring and training process of new maintenance workers

 

Facility Maintenance Manager Job Description Template

Job Brief

We are looking for a detail-oriented, reliable Facility Maintenance Manager to join our team.

In this role, you will be responsible for overseeing all installation, repair and upkeep operations of our company’s facilities.

Facility Maintenance Manager responsibilities include maintaining machinery, planning repair activities, and developing maintenance procedures.

You will also be tasked with managing staff, preparing maintenance budgets, and ensuring that the quality of work is up to standard.

Our ideal candidate is familiar with all aspects of facility maintenance, including plumbing, electrical systems, and HVAC systems.

Ultimately, the role of the Facility Maintenance Manager is to ensure our facilities are safe, up to code, and fully operational.

 

Responsibilities

• Develop maintenance procedures and ensure implementation
• Carry out inspections of the facilities to identify and resolve issues
• Plan and oversee all repair and installation activities
• Monitor equipment inventory and place orders when necessary
• Keep maintenance logs and report on daily activities
• Ensure health and safety policies are complied with
• Establish a preventative maintenance plan
• Coordinate with other departments to ensure smooth daily operations
• Manage maintenance staff, including hiring, training, and performance evaluation
• Prepare and manage maintenance budget

 

Qualifications

• Proven experience as a Facility Maintenance Manager or similar role
• In-depth knowledge of health and safety regulations
• Familiarity with plumbing, electrical, sewer and HVAC systems
• Experience with facility management software
• Understanding of budgeting and performance management
• Excellent planning and leadership abilities
• Outstanding communication and interpersonal skills
• BSc/Ba in Business Administration, Facility Management or relevant field

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Facility Maintenance Manager
• Work Environment: This role requires work in a variety of facilities, including offices, warehouses, and manufacturing plants. Some travel may be required for multi-site responsibilities.
• Reporting Structure: Reports to the Director of Operations or Facility Director.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $80,000 minimum to $120,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Facility Maintenance Manager Do?

A Facility Maintenance Manager typically works for businesses or organizations that have large physical locations, such as manufacturing plants, universities, or office complexes.

Their primary role is to oversee the maintenance and upkeep of these facilities, ensuring they are safe, secure, and in good working condition at all times.

They develop maintenance strategies, oversee teams of maintenance personnel, and manage repair budgets.

They also perform regular inspections of facilities to identify potential problems and necessary repairs.

Facility Maintenance Managers also coordinate with external contractors for major repairs or renovations, and ensure the work is completed in a timely and cost-effective manner.

In addition, they may be responsible for ensuring the facility complies with health and safety regulations, as well as environmental standards.

They also plan and implement preventive maintenance programs to avoid any potential breakdowns or disruptions.

Some Facility Maintenance Managers may also oversee groundskeeping duties, waste management, or other related tasks depending on the nature of the facility they manage.

Overall, the role of a Facility Maintenance Manager involves a combination of hands-on work and administrative responsibilities, all aimed at maintaining the functionality and efficiency of a facility.

 

Facility Maintenance Manager Qualifications and Skills

A Facility Maintenance Manager should possess a range of technical, managerial and soft skills to ensure the smooth operation and maintenance of a building or complex, such as:

• Strong knowledge of building operations and maintenance, including understanding of electrical, plumbing, HVAC systems, and landscaping.
• Experience with facilities management software to track work orders, maintain equipment history, and manage team schedules.
• Ability to manage and lead a team of maintenance personnel, providing guidance, and ensuring all tasks are completed in a timely and efficient manner.
• Exceptional problem-solving skills to quickly identify and address any issues or disruptions in the facility.
• Excellent communication and interpersonal skills to liaise with vendors, contractors, and staff, as well as to negotiate contracts and manage disputes.
• Strong organizational skills to manage multiple tasks, projects, and responsibilities simultaneously.
• Understanding and adherence to health and safety regulations, ensuring that all maintenance work is carried out in compliance with local and national standards.
• Physical ability to inspect and oversee all areas of the facility, including the ability to climb ladders, lift heavy objects, and operate machinery if necessary.

 

Facility Maintenance Manager Experience Requirements

For the role of a Facility Maintenance Manager, candidates are generally expected to have a minimum of 3 to 5 years of experience in the field of facility management or a related field.

This experience may have been gained through roles such as Maintenance Technician, Maintenance Supervisor, or Facility Coordinator, where individuals learn to troubleshoot facility problems, manage repair processes, and ensure the smooth operation of all facility-related activities.

Candidates with more than 5 years of experience often have a strong understanding of electrical, plumbing and HVAC systems, as well as experience in managing teams and handling maintenance budgets.

They are also well-versed in safety regulations and procedures.

Those with more than 7 years of experience may have experience in strategic planning and are equipped to handle emergencies and large-scale projects.

These candidates are usually ready for higher-level roles and may possess additional certification from industry-specific bodies, which enhances their credibility and expertise.

In some cases, employers may consider a combination of education and experience for the role.

For instance, a bachelor’s degree in facility management, engineering or business administration may partially offset the need for certain years of practical experience.

In all cases, candidates for a Facility Maintenance Manager role are expected to have strong problem-solving skills, the ability to manage multiple tasks, and excellent communication skills.

 

Facility Maintenance Manager Education and Training Requirements

Facility Maintenance Managers typically hold a bachelor’s degree in facility management, business, engineering, or a related field.

In-depth knowledge in areas like electrical systems, plumbing, and HVAC is crucial for this role, and can be acquired through vocational training or on-the-job experience.

Many employers prefer candidates with a Certified Facility Manager (CFM) credential, which is offered by the International Facility Management Association (IFMA).

This certification requires a combination of education, work experience, and passing a comprehensive exam.

In addition, Facility Maintenance Managers need to have a solid understanding of safety regulations and building codes.

Some positions may require a master’s degree in facility management or business administration, especially for those aspiring to hold senior management roles.

Continuing education and training are important in this field due to the evolving nature of facilities management technology and regulations.

Some professionals may also pursue additional certifications in areas like energy management or sustainability to enhance their skills and expertise.

 

Facility Maintenance Manager Salary Expectations

A Facility Maintenance Manager can expect to earn an average salary of $63,670 (USD) per year.

The actual salary can vary based on factors such as years of experience, the complexity of the facilities managed, location, and the hiring company.

 

Facility Maintenance Manager Job Description FAQs

What skills does a Facility Maintenance Manager need?

A Facility Maintenance Manager should have strong problem-solving skills, a good understanding of mechanical systems, and a knack for preventative maintenance procedures.

They should possess leadership skills to manage a team effectively and good communication skills to liaise with vendors, contractors, and other departments.

Knowledge of safety and health regulations is also essential.

 

Do Facility Maintenance Managers need a degree?

While not always a requirement, having a degree in Facility Management, Engineering, or a related field can be beneficial.

However, extensive experience in facility maintenance, along with relevant certification, can also qualify someone for this role.

 

What should you look for in a Facility Maintenance Manager resume?

Look for experience in facility management, maintenance, and repair work.

They should have a record of successful team management and evidence of working with budgets.

Certifications in facility management or a related field can also be a plus.

Knowledge in health and safety regulations is also crucial for this role.

 

What qualities make a good Facility Maintenance Manager?

A good Facility Maintenance Manager is proactive, consistently looking for potential issues and addressing them before they become major problems.

They are organized, capable of managing several projects at once, and have strong leadership skills.

Further, they should have a keen eye for detail to ensure all facilities and equipment are in top condition.

 

How important is the role of a Facility Maintenance Manager?

The role of a Facility Maintenance Manager is crucial to the smooth operation of any organization.

They ensure all facilities are in good condition and safe for employees and visitors.

Their role in preventive maintenance can save organizations considerable costs in the long run.

They also contribute to the comfort and well-being of all people using the facilities.

 

Is the Facility Maintenance Manager responsible for the security of the facilities?

While the Facility Maintenance Manager is not typically responsible for the security of the facilities, they often collaborate closely with the security team.

They ensure that all physical aspects of the facility, such as access control systems, alarms, and security lights, are functioning properly.

They may also participate in developing emergency response plans.

 

Conclusion

And there you have it.

Today, we’ve pulled back the curtain on what it truly means to be a Facility Maintenance Manager.

Surprise, surprise?

It’s not just about fixing leaks and conducting inspections.

It’s about shaping the backbone of operations, one maintenance task at a time.

Armed with our comprehensive Facility Maintenance Manager job description template and real-world examples, you’re ready to step up to the plate.

But why stop here?

Dig deeper with our job description generator. It’s your ally in producing precision-tuned job listings or refining your resume to polished perfection.

Remember:

Every maintenance task is a cog in the machine of smooth operations.

Let’s maintain that future. Together.

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