Facility Maintenance Supervisor Job Description [Updated for 2025]

In the modern business landscape, the role of facility maintenance supervisors is more crucial than ever.

As companies grow and spaces evolve, the demand for skilled professionals who can manage, improve, and protect our physical assets becomes increasingly important.

But let’s dig deeper: What’s truly expected from a facility maintenance supervisor?

Whether you are:

• A job seeker trying to understand the core of this role,
• A hiring manager outlining the perfect candidate,
• Or simply fascinated by the intricacies of facility maintenance,

You’re in the right place.

Today, we present a customizable facility maintenance supervisor job description template, designed for easy posting on job boards or career sites.

Let’s dive right into it.

Facility Maintenance Supervisor Duties and Responsibilities

Facility Maintenance Supervisors oversee the upkeep and repair of buildings, ensuring that they meet safety and health regulations and look presentable.

They are responsible for managing a team of maintenance workers and coordinating their tasks, as well as managing the budget for maintenance and repairs.

Their duties and responsibilities include:

• Inspecting the facility regularly to identify issues and necessary repairs
• Supervising and managing maintenance team and assigning tasks
• Coordinating maintenance worker schedules and ensuring all tasks are completed in a timely manner
• Managing budgets, including purchasing supplies and equipment for repairs and renovations
• Ensuring all machinery and equipment are regularly maintained and operate efficiently
• Implementing preventative maintenance measures to avoid potential repairs
• Ensuring compliance with health and safety regulations
• Contracting and overseeing outside vendors for large-scale repairs and maintenance projects
• Keeping detailed records of inspections, maintenance, and repairs
• Communicating effectively with facility users about scheduled repairs and potential disruptions

 

Facility Maintenance Supervisor Job Description Template

Job Brief

We are seeking a skilled and reliable Facility Maintenance Supervisor to manage all installation, repair, and upkeep operations of our company’s facilities.

Your responsibilities will include ensuring that our facilities are safe and well-functioning, managing maintenance staff, and planning and coordinating all installations and refurbishments.

Our ideal candidate has a solid understanding of plumbing and electrical systems, as well as carpentry and other crafts.

They will be well-versed in all maintenance processes and health and safety regulations.

Ultimately, the role of the Facility Maintenance Supervisor is to ensure that our facilities are in a good and safe condition at all times.

 

Responsibilities

• Inspect facilities periodically to determine problems and necessary maintenance
• Prepare weekly maintenance schedules and allocate work
• Recruit, supervise and train maintenance technicians
• Hire and supervise tradesmen during installations, repairs, or maintenance (electricians, plumbers, etc.)
• Inspect and maintain building systems (heating, ventilation, etc.)
• Contribute to the development of maintenance budget and ensure compliance
• Monitor inventory of materials and equipment
• Participate in coordination of projects (e.g. renovations)
• Ensure adherence to quality standards and health and safety regulations

 

Qualifications

• Proven experience as a maintenance supervisor or similar role
• Strong technical knowledge of all building systems (electrical, heating, etc.)
• Knowledge of health & safety practices and regulations
• Understanding of budgeting and performance management
• Excellent planning and leadership abilities
• An eye for detail
• Excellent communication and interpersonal skills
• High school diploma or equivalent; Degree from a vocational school will be a plus

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Facility Maintenance Supervisor
• Work Environment: Physical work environment. May require some travel to different facilities. May require after-hours response to emergency situations.
• Reporting Structure: Reports to the Facility Manager or Operations Manager.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $50,000 minimum to $75,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Facility Maintenance Supervisor Do?

A Facility Maintenance Supervisor is typically employed in a wide range of industries including manufacturing, healthcare, educational institutions, and commercial properties.

They may also work for property management firms or be self-employed.

Their primary role is to oversee the upkeep and maintenance of buildings, grounds, equipment, and other facilities.

This could include HVAC systems, electrical systems, plumbing, and structural integrity.

They often lead a team of maintenance workers, assigning tasks, scheduling shifts and making sure the work is done correctly and efficiently.

They are responsible for regular inspections of facilities to identify and resolve issues.

They also plan and coordinate all installations (telecommunications, heat, electricity etc.) and refurbishments.

Additionally, they oversee and ensure the safety of the facilities by enforcing necessary safety regulations and standards.

They also manage relationships with contractors and service providers, maintaining a positive working relationship and negotiating contracts to ensure cost efficiency.

Furthermore, a Facility Maintenance Supervisor might be tasked with developing maintenance procedures and ensuring implementation, managing budgets and ensuring cost-effectiveness, and monitoring equipment inventory and place orders when necessary.

They may also handle emergency issues that arise, and therefore, need to be able to make fast, effective decisions.

 

Facility Maintenance Supervisor Qualifications and Skills

A competent Facility Maintenance Supervisor should possess the following skills and qualifications:

• Technical knowledge and skills to understand and oversee the various aspects of building maintenance including electrical, plumbing, carpentry, and HVAC systems.
• Leadership skills to manage and direct maintenance teams effectively.
• Excellent problem-solving abilities to quickly identify and resolve maintenance issues before they escalate.
• Strong communication skills to interact with staff, vendors, contractors, and management in a clear and professional manner.
• Planning and organizing skills to schedule and coordinate regular maintenance tasks and unexpected repairs.
• Ability to perform and supervise the performance of safety inspections to ensure that facilities meet health, safety, and operational standards.
• Financial acumen to manage and adhere to the department’s budget, as well as make cost-effective decisions about equipment purchases and major repairs.
• Physical stamina and strength to perform and oversee laborious maintenance tasks when required.
• Familiarity with regulatory standards and compliance requirements for facility maintenance and safety.

 

Facility Maintenance Supervisor Experience Requirements

For a position as a Facility Maintenance Supervisor, the candidate should ideally possess at least 3 to 5 years of relevant experience in the facility maintenance field.

This experience may be in roles such as Maintenance Technician, Facility Coordinator, or a similar line of work.

These professionals are expected to have a solid understanding of maintenance procedures, health and safety regulations, as well as experience in handling technical aspects of plumbing, carpentry, electrical systems, etc.

Candidates with more than 5 years of experience often have a history of supervisory or management roles within the maintenance industry.

These individuals are expected to have experience in leading teams, handling budgets, and communicating with vendors and contractors.

Additionally, those aspiring for this position should have experience in handling emergency situations, developing and implementing maintenance procedures, and coordinating with other departments for facility-related issues.

Hands-on experience with Computerized Maintenance Management Systems (CMMS) is also highly desirable.

Those with more than 7 years of experience and a proven record in supervisory roles may be ready for higher managerial positions within the facility maintenance department.

 

Facility Maintenance Supervisor Education and Training Requirements

Facility Maintenance Supervisors generally need to possess a high school diploma or equivalent education as a minimum requirement.

A post-secondary degree or vocational training in fields such as facilities management, building maintenance technology, or a related area is often highly desirable.

In addition, a strong background in various repair and maintenance tasks, including HVAC, electrical, plumbing, and carpentry, is crucial.

Several years of relevant work experience in facility maintenance or a similar field is usually required, and some employers may prefer those who have experience in a supervisory role.

Facility Maintenance Supervisors can also benefit from professional certifications such as the Certified Facility Manager (CFM) designation from the International Facility Management Association (IFMA) or the Facility Maintenance Professional (FMP) certification.

These certifications can demonstrate a commitment to the field and may help individuals stand out to potential employers.

Maintaining up-to-date knowledge of health and safety regulations, building codes, and laws related to facility maintenance is also important.

As with any supervisory role, strong leadership, communication, and problem-solving skills are also essential for success in this field.

 

Facility Maintenance Supervisor Salary Expectations

A Facility Maintenance Supervisor can expect to earn an average salary of $63,230 (USD) per year.

The actual earnings can fluctuate depending on the size and location of the facility, the supervisor’s level of experience, and the specific industry.

 

Facility Maintenance Supervisor Job Description FAQs

What are the key responsibilities of a Facility Maintenance Supervisor?

A Facility Maintenance Supervisor is responsible for overseeing the maintenance of buildings and mechanical systems within those buildings.

They ensure that the systems are functional and efficient, manage preventative maintenance programs, coordinate space allocation and layout, inspect buildings for repair needs, and ensure safety regulations are adhered to.

They also manage and supervise maintenance staff.

 

What qualifications are required for a Facility Maintenance Supervisor?

Typically, a Facility Maintenance Supervisor should have a high school diploma or equivalent, though many employers prefer candidates with an associate’s or bachelor’s degree in facility management, engineering, or a related field.

Relevant work experience in facility maintenance or related area is crucial.

Some roles may require certifications like Certified Facility Manager (CFM) or Facility Management Professional (FMP).

 

What skills does a Facility Maintenance Supervisor need?

Strong organizational skills and a good eye for detail are important for a Facility Maintenance Supervisor.

They should also have strong communication and leadership skills, as they often manage a team and liaise with other departments.

Technical knowledge about building systems, health and safety regulations, and preventative maintenance methods are also essential.

 

What should you look for in a Facility Maintenance Supervisor resume?

Look for evidence of relevant work experience in facility maintenance, management or related field.

Also look for any certification or additional training in areas like health and safety regulations, building systems, or facility management.

Leadership experience, project management, and good communication skills are also important assets in this role.

 

What makes a good Facility Maintenance Supervisor?

A good Facility Maintenance Supervisor is proactive, able to anticipate potential issues with facility maintenance and take preventative measures.

They are strong leaders, able to manage a team effectively and keep them motivated.

They have a deep understanding of the technical aspects of the job and are constantly updating their knowledge.

Finally, they are excellent communicators, able to liaise with various departments and explain complex technical issues in simple terms.

 

Conclusion

And there you have it.

Today, we’ve unveiled the ins and outs of what being a Facility Maintenance Supervisor truly entails.

Guess what?

It’s not just about fixing things.

It’s about ensuring smooth operations, one maintenance task at a time.

Equipped with our comprehensive Facility Maintenance Supervisor job description template and real-world examples, you’re ready to make your next move.

But why stop there?

Go the extra mile with our job description generator. It’s your next step in creating meticulously detailed job listings or sharpening your resume to perfection.

Remember:

Every task carried out is part of the bigger operational picture.

Let’s ensure smooth operations. Together.

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