Field Service Notary Coordinator Job Description [Updated for 2025]

In the world of mobile and remote services, the role of a Field Service Notary Coordinator has never been more essential.

As the need for notary services evolves, the demand for skilled coordinators who can manage, facilitate, and ensure the quality of our on-the-go notary services grows louder.

But let’s delve deeper: What’s truly expected from a Field Service Notary Coordinator?

Whether you are:

• A job seeker trying to understand the core of this role,
• A hiring manager outlining the perfect candidate,
• Or simply interested in the behind-the-scenes of field service notary coordination,

You’re in the right place.

Today, we present a customizable Field Service Notary Coordinator job description template, designed for easy posting on job boards or career sites.

Let’s dive right in.

Field Service Notary Coordinator Duties and Responsibilities

Field Service Notary Coordinators are responsible for managing and coordinating the activities of notaries, ensuring that documents are properly notarized, and adhering to state laws and regulations.

They also handle administrative tasks, liaise with clients, and maintain records.

Their duties and responsibilities include:

• Coordinate and schedule notary appointments for various clients
• Verify the identity of individuals involved in the notarization process
• Ensure that all documents are properly notarized in accordance with state laws and regulations
• Maintain and update records of notarizations
• Liaise with clients, answering queries, and ensuring a smooth notarization process
• Review and confirm the accuracy of legal documents
• Ensure notaries have all the necessary supplies and equipment
• Train and manage notary staff, ensuring they are up-to-date with changes in laws and regulations
• Handle administrative tasks such as billing and report preparation
• Ensure client satisfaction by addressing any concerns or issues promptly and professionally

 

Field Service Notary Coordinator Job Description Template

Job Brief

We are seeking a dedicated Field Service Notary Coordinator to manage and oversee the provision of mobile notary services.

The role involves scheduling and coordinating notary appointments, ensuring compliance with notary laws, and maintaining accurate records.

The ideal candidate has excellent organizational skills, a strong understanding of notary requirements, and the ability to work in a fast-paced environment.

 

Responsibilities

• Schedule and coordinate notary appointments for a variety of documents
• Maintain a current understanding of notary laws and requirements
• Manage the dispatch of mobile notary agents to locations as needed
• Maintain accurate records of all notary services provided
• Act as a point of contact for clients and notary agents
• Ensure the timely and accurate completion of all notary assignments
• Provide excellent customer service to clients and notary agents

 

Qualifications

• Proven experience as a Notary Public or in a similar role
• Strong knowledge of notary laws and requirements
• Excellent organizational and multitasking skills
• Ability to work in a fast-paced environment
• Outstanding communication and customer service skills
• High school diploma; further education will be a plus

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Field Service Notary Coordinator
• Work Environment: Office setting with potential for remote work. Some travel may be required for notary appointments or meetings.
• Reporting Structure: Reports to the Services Operations Manager.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $45,000 minimum to $65,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Field Service Notary Coordinator Do?

A Field Service Notary Coordinator is an essential role in businesses and corporations that require legal document verification and validation.

Their primary responsibility is to act as a liaison between the company and the notary public, ensuring all necessary legal documents are notarized according to state regulations.

They handle the scheduling of notary appointments, often coordinating with multiple notaries to ensure timely service.

They also ensure that all documents requiring notarization are properly prepared and organized for the notary public.

In addition to scheduling, the Field Service Notary Coordinator verifies the identification of the individuals signing the documents, ensuring the notary public has correctly performed their role.

They also maintain a comprehensive record of all notarized documents, ensuring they are correctly filed and easily accessible for future reference.

This includes tracking and updating the status of each document in the company’s database.

Another key role of the Field Service Notary Coordinator is to stay updated on notary laws and regulations in their state.

This includes understanding the legal requirements for different types of documents and ensuring the company is in compliance.

Some Field Service Notary Coordinators may also be responsible for managing a team of notaries, providing training and guidance to ensure the team’s compliance with state regulations and company policies.

Overall, the Field Service Notary Coordinator ensures the smooth operation of the notarization process within the company, providing an essential service in verifying and validating legal documentation.

 

Field Service Notary Coordinator Qualifications and Skills

A proficient Field Service Notary Coordinator must possess the following skills and qualifications to perform their role effectively:

• Excellent organizational skills to manage and coordinate field service notaries, ensuring all assigned work is completed accurately and on time.
• Strong knowledge of notary laws and regulations to ensure all notarizations are performed in compliance with local, state, and federal laws.
• Customer service skills to liaise with clients, answering any queries and resolving issues effectively to maintain a high level of client satisfaction.
• Excellent communication skills to relay information between notaries, clients, and internal stakeholders, ensuring accurate and efficient information flow.
• Attention to detail to review and approve notarization documents for accuracy and validity, minimizing risk of legal complications.
• Problem-solving skills to identify and resolve issues in the notarization process promptly and effectively.
• Ability to work under pressure and handle multiple tasks simultaneously, prioritizing tasks as necessary to meet deadlines.
• Experience in using notary software for scheduling, managing, and tracking notarial acts.

 

Field Service Notary Coordinator Experience Requirements

Field Service Notary Coordinators are generally required to have a solid background in notary services, usually by having worked in a notary role for 2 to 3 years.

They gain significant theoretical and practical experience in this role, with a deep understanding of notary laws, documentation procedures, and customer service skills.

Candidates with this experience have often spent some time in an office or clerical setting where they learned to coordinate schedules, manage appointments, and handle various administrative duties.

This could include roles such as Office Assistant, Administrative Assistant, or Clerical Officer.

Those with more than 3 years of experience in notary roles often have had the responsibility to train or guide less experienced notaries.

This kind of leadership experience is highly valued for the Field Service Notary Coordinator role.

In addition to this, candidates with more than 5 years of experience in notary or related roles may have a strong understanding of field operations and management.

This experience can be beneficial when coordinating notary services for a large region or multiple field teams.

Prospective Field Service Notary Coordinators should also be commissionable as a notary public in their state, and should preferably have experience working with a variety of loan types and other legal documents.

This role requires a high level of organization, attention to detail, and strong communication skills.

 

Field Service Notary Coordinator Education and Training Requirements

To become a Field Service Notary Coordinator, individuals generally need a high school diploma or equivalent, though an associate’s or bachelor’s degree in business or a related field can be beneficial.

They must obtain a Notary Public commission in their respective state, which requires passing a state-administered examination after completing a state-approved education course.

In many states, notaries are also required to renew their commission every few years, which often includes re-taking the notary course and examination.

Field Service Notary Coordinators often have previous experience in notary services, customer service, or administrative roles, and should possess knowledge of real estate documents and procedures.

Knowledge of specific software tools or systems used in the notary or real estate sectors may also be required.

Continuing education or advanced training in areas such as law, real estate, or business can provide a competitive edge in this profession.

Lastly, due to the nature of the role, Field Service Notary Coordinators should have a valid driver’s license and transportation, as they may need to travel to provide notary services.

 

Field Service Notary Coordinator Salary Expectations

The average salary for a Field Service Notary Coordinator is around $48,000 (USD) per year.

However, the actual earnings can vary greatly depending on the individual’s level of experience, their qualifications, location, and the company they work for.

 

Field Service Notary Coordinator Job Description FAQs

What skills does a Field Service Notary Coordinator need?

A Field Service Notary Coordinator should have strong organizational and communication skills to manage and coordinate notary services effectively.

They should have excellent attention to detail and accuracy for handling legal documents.

A basic understanding of notary laws and regulations is also crucial.

Additionally, computer and scheduling software proficiency is typically required.

 

Do Field Service Notary Coordinators need a degree?

Generally, a Field Service Notary Coordinator doesn’t necessarily need a degree, but a high school diploma or equivalent is often required.

However, some employers may prefer candidates with an associate’s or bachelor’s degree in a relevant field such as business administration or legal studies.

The most important requirement is that they should be a certified Notary Public in the state they are working in.

 

What should you look for in a Field Service Notary Coordinator resume?

When reviewing a Field Service Notary Coordinator’s resume, look for prior experience in notary public roles, and coordination or administrative roles.

They should possess notary public certification and any additional certifications related to document handling or legal services could be an added advantage.

Also, consider their experience with scheduling software and managing notary appointments, along with any customer service experience.

 

What qualities make a good Field Service Notary Coordinator?

A good Field Service Notary Coordinator is highly organized, as they are responsible for managing and coordinating notary assignments.

They should be able to multitask and handle multiple assignments simultaneously.

They need to be detail-oriented due to the legal nature of the documents they handle.

Excellent communication skills are also crucial, as they interact with clients, notaries, and other stakeholders.

 

What are the daily duties of a Field Service Notary Coordinator?

A Field Service Notary Coordinator typically starts the day by checking and responding to emails or voicemail.

They may schedule notary assignments, follow up with notaries about completed assignments, or review documents for accuracy.

They also coordinate between clients and notaries to ensure all services are delivered smoothly and handle any issues that may arise.

Lastly, they may maintain records of notary assignments and perform administrative tasks as required.

 

Conclusion

So there you have it.

Today, we’ve uncovered the real essence of being a Field Service Notary Coordinator.

And guess what?

It’s not just about notarizing documents.

It’s about shaping the future of legal documentation, one notarization at a time.

With our comprehensive Field Service Notary Coordinator job description template and real-world examples, you’re ready to take the next leap.

But why stop there?

Explore more with our job description generator. It’s your key to creating razor-sharp job listings or refining your resume to perfection.

Remember:

Every notarized document is a step towards a more secure future.

Let’s shape that future. Together.

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