Film Art Department Coordinator Job Description [Updated for 2025]

In the realm of cinematic storytelling, the importance of the Art Department Coordinator has never been more pronounced.

As film aesthetics evolve, the demand for innovative individuals who can conceive, organize, and manage our visual narratives escalitates.

But let’s delve deeper: What’s truly expected from an Art Department Coordinator?

Whether you are:

• A job seeker attempting to grasp the nuances of this role,
• A hiring director mapping out the perfect candidate,
• Or simply fascinated by the behind-the-scenes of film production,

You’ve come to the right place.

Today, we present a versatile Art Department Coordinator job description template, crafted for easy posting on job boards or career websites.

Let’s dive right into it.

Film Art Department Coordinator Duties and Responsibilities

Film Art Department Coordinators are responsible for managing all the logistical aspects of the art department on a film set, from coordinating the creation, acquisition and placement of props, to working with designers and directors to achieve the desired aesthetic.

Their duties and responsibilities include:

• Working directly with the production designer to understand the visual needs of the project
• Coordinating the activities of the art department, including the set designers, prop masters, and art directors
• Procuring, organizing, and tracking props and other set materials
• Ensuring that set designs and decor are in accordance with the director’s vision and script requirements
• Managing the art department budget, including purchasing and rental of materials
• Collaborating with other departments, such as costume and makeup, to ensure visual consistency
• Overseeing the set-up and tear-down of sets, ensuring that all materials are properly stored or disposed of
• Assisting with location scouting, ensuring chosen locations can accommodate set design needs

 

Film Art Department Coordinator Job Description Template

Job Brief

We are seeking a detail-oriented and organized Film Art Department Coordinator to join our team.

The successful candidate will collaborate with the Art Director and assist with various tasks including coordinating art department activities, managing schedules, and monitoring budgets.

A strong understanding of film production processes, excellent administrative skills and an appreciation for the artistic process are key to this role.

The ideal candidate should be highly motivated, able to manage multiple tasks simultaneously, and should have a creative eye for detail.

 

Responsibilities

• Assist the Art Director in all aspects of the art department
• Coordinate and schedule art department activities
• Monitor budgets and ensure cost-effectiveness
• Manage inventory of art supplies and materials
• Assist in the design and production of set pieces
• Communicate with other departments to ensure a smooth production process
• Ensure safety protocols are adhered to within the art department
• Manage administrative tasks including filing, tracking expenses, and reporting
• Attend production meetings and provide updates on art department progress

 

Qualifications

• Previous experience in a film art department or similar role
• Knowledge of film production processes
• Strong organizational and administrative skills
• Excellent communication and team management abilities
• Ability to manage budgets and resources
• Creative eye for detail
• Knowledge of safety protocols and regulations
• Bachelor’s degree in Film, Art, Design or related field

 

Benefits

• Health insurance
• Dental insurance
• Paid time off
• Professional development opportunities
• Access to film festivals and industry events
• Opportunity to work with creative and passionate professionals

 

Additional Information

• Job Title: Film Art Department Coordinator
• Work Environment: This is primarily a set-based position, with some office work required. It may involve working unusual hours, including nights and weekends, depending on the shooting schedule.
• Reporting Structure: Reports to the Art Director.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $45,000 minimum to $70,000 maximum
• Location: [City, State] (specify the location or indicate if on-site)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Film Art Department Coordinator Do?

Film Art Department Coordinators play a crucial role in the pre-production and production phases of filmmaking.

They work closely with the Art Director, Production Designer, and other members of the art department to ensure that all visual aspects of the film are in line with the director’s vision.

Their primary responsibilities include managing and coordinating the various elements that make up the film’s set, such as props, costumes, and set designs.

This could involve researching period-specific decorations for a historical film, sourcing materials for set construction, or coordinating with prop masters and costume designers to ensure consistency across all visual elements.

They are also responsible for keeping the art department within its budget, which involves negotiating prices with suppliers, tracking expenditures, and forecasting future costs.

In addition, they often manage the administrative tasks within the department, such as scheduling meetings, organizing paperwork, and communicating updates and changes to the rest of the production team.

Film Art Department Coordinators must have a keen eye for detail, as they are responsible for maintaining the visual continuity of the film across different scenes and shots.

They are the last line of defense in ensuring that all visual elements on the set align with the film’s overall aesthetic and narrative.

 

Film Art Department Coordinator Qualifications and Skills

A competent Film Art Department Coordinator should have the skills and qualifications that complement the job role, such as:

• Excellent organizational skills to manage the art department’s schedules, resources, and budget effectively.
• Strong knowledge of film production processes and the role of the art department within it to ensure smooth integration with the overall project.
• Interpersonal and communication skills to coordinate with other departments, vendors, and artists, ensuring clear understanding and fulfilment of project needs.
• Creative thinking and aesthetic judgment to contribute to the visual design and artistic direction of the film.
• Problem-solving skills to address challenges that may arise in the development and implementation of art department plans.
• Technical proficiency with design software, such as Adobe Photoshop or Illustrator, to create or modify design elements as needed.
• Ability to work under pressure and meet deadlines, often while juggling multiple tasks or projects.
• Attention to detail to ensure all visual elements are consistent with the film’s artistic vision.

 

Film Art Department Coordinator Experience Requirements

For entry-level Film Art Department Coordinator roles, candidates generally need 1 to 2 years of experience in the film industry.

This could be through internships, part-time roles, or on-set work in various positions such as a production assistant or a set decorator.

Candidates are expected to have basic knowledge of film production processes, set construction, and prop making.

Experience with relevant software for drafting and design, such as AutoCAD or Adobe Creative Suite, is often required.

Film Art Department Coordinators with more than 3 years of experience typically have a deeper understanding of the industry, including tasks like budgeting, scheduling, and communicating with various departments.

They often have experience in roles such as Assistant Art Director or Set Designer.

Those with over 5 years of experience may have experience leading teams and coordinating large-scale projects.

They might have worked as an Art Director or a Production Designer, and are equipped with strong leadership, communication, and project management skills.

Additional desired experience includes familiarity with union rules and regulations, set safety procedures, and the ability to read scripts for design details.

 

Film Art Department Coordinator Education and Training Requirements

A Film Art Department Coordinator typically possesses a bachelor’s degree in art, design, film studies, or a related field.

This foundational education provides an understanding of the industry and the basic principles of design, aesthetics, and visual storytelling.

They also need a strong background in project management, as coordinators are responsible for overseeing the workflow of the art department, managing budgets, and coordinating schedules.

Practical experience in film or television production is highly beneficial, particularly in the art department.

Master’s degrees in film studies, art management, or related fields can be an advantage for more senior roles or more complex productions.

These advanced programs often delve deeper into the technical aspects, leadership, and project management.

Additional certifications in project management, budgeting, or related software (like Adobe Creative Suite or AutoCAD) can also strengthen a candidate’s profile.

A combination of theoretical knowledge, practical experience, and ongoing learning is vital to staying updated in this ever-evolving industry.

 

Film Art Department Coordinator Salary Expectations

A Film Art Department Coordinator can expect to earn an average salary of $45,000 (USD) per year.

However, this figure may vary depending on the individual’s level of experience, the location of employment, and the budget of the film production.

 

Film Art Department Coordinator Job Description FAQs

What skills does a Film Art Department Coordinator need?

A Film Art Department Coordinator needs excellent communication and organization skills to liaise effectively between different departments and ensure smooth operations.

They should have a good understanding of film production, be creative, and have an eye for detail to manage the creation of props, costumes, and set designs.

Knowledge of budget management and project management are also important.

 

Do Film Art Department Coordinators need a degree?

Most Film Art Department Coordinators possess a bachelor’s degree in Fine Arts, Film Studies, or a related field.

However, extensive experience in film or TV production, particularly in the art department, can sometimes compensate for a lack of formal education.

 

What should you look for in a Film Art Department Coordinator resume?

Look for experience in film production, specifically in the art department.

The candidate should have participated in projects that demonstrate their skills in coordinating, budgeting, and managing creative processes.

Knowledge of software like Photoshop, Illustrator, or CAD programs, used in design and planning, is a plus.

 

What qualities make a good Film Art Department Coordinator?

A good Film Art Department Coordinator is organized, detail-oriented, and creative.

They should be able to multitask effectively under the pressure of tight deadlines.

Good communication skills are important to facilitate coordination between departments.

A good coordinator also has a keen eye for detail to ensure that all visual elements align with the film’s vision.

 

How important is the role of a Film Art Department Coordinator in a film production?

The role of a Film Art Department Coordinator is vital in a film production.

They are responsible for coordinating the creation of everything you see on screen, except for the actors.

This includes props, costumes, and set designs.

They ensure that these elements are created on time, within budget, and in line with the director’s vision, impacting the overall aesthetic and believability of the film.

 

Conclusion

And there you have it.

Today, we’ve pulled back the curtain on what it truly means to be a Film Art Department Coordinator.

Surprise, surprise!

It’s not just about managing props and sets.

It’s about painting a visual masterpiece, one movie scene at a time.

Armed with our handy Film Art Department Coordinator job description template and real-world instances, you’re well-equipped to step onto the scene.

But why limit yourself?

Delve further with our job description generator. It’s your next stage in producing precision-crafted job listings or refining your resume to cinematic excellence.

Remember:

Every prop, every set, is part of the larger screenplay.

Let’s create that cinematic magic. Together.

How to Become a Film Art Department Coordinator (Complete Guide)

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