Financial Clerk Job Description [Updated for 2025]

In the world of finance, the importance of financial clerks cannot be overstated.

As the financial landscape evolves, the demand for skilled individuals who can manage, organize, and protect our monetary operations grows stronger.

But what is truly expected from a financial clerk?

Whether you are:

• A job seeker trying to understand the core responsibilities of this role,
• A hiring manager seeking to outline the perfect candidate,
• Or simply curious about the intricacies of financial clerk duties,

You’ve come to the right place.

Today, we present a customizable financial clerk job description template, designed for easy posting on job boards or career sites.

Let’s delve into it.

Financial Clerk Duties and Responsibilities

Financial Clerks perform a variety of administrative tasks related to financial transactions and records.

They play a crucial role in organizations by maintaining accurate financial records and ensuring smooth transactions.

Their duties and responsibilities include:

• Maintaining financial records and ensuring accuracy of documentation
• Processing and recording transactions such as deposits, withdrawals, payments, and receipts
• Handling account queries and providing customer service related to financial matters
• Calculating interest and fees that apply to certain financial transactions
• Performing financial calculations such as amounts due, interest charges, balances, discounts, equity, and principal
• Monitoring financial details to ensure that legal requirements are met, reviewing financial paperwork and procedures for accuracy and compliance with applicable laws
• Collecting, counting, and disbursing money, such as cashing checks and issuing money orders
• Generating financial reports for review by finance and management professionals
• Preparing bank deposits by compiling data from cashiers, verifying and balancing receipts, and sending cash, checks, or other forms of payment to banks
• Assisting in budget preparation and financial planning processes

 

Financial Clerk Job Description Template

Job Brief

We are seeking a detailed-oriented Financial Clerk to assist in our financial department.

The responsibilities of a Financial Clerk include maintaining financial records, performing billing duties, preparing budgets, and participating in the preparation of annual accounts.

The ideal candidate should be well-organized, have excellent problem-solving skills, and good knowledge of financial policies and regulations.

 

Responsibilities

• Maintain and manage financial records.
• Perform billing duties and compile and prepare invoices for services rendered.
• Prepare budgets and financial reports for management.
• Ensure compliance with financial policies and regulations.
• Resolve account discrepancies and prepare adjusting journal entries.
• Perform financial analysis and budget variance reports.
• Support the financial department with various tasks, including preparing budgets, records, and statements.
• Process business transactions, like accounts payable and receivable, disbursements, expense vouchers and receipts.
• Participate in annual audits.

 

Qualifications

• Proven experience as a Financial Clerk or similar role.
• Good knowledge of financial and accounting procedures.
• Experience using financial software.
• Advanced MS Excel skills.
• Knowledge of financial regulations.
• Strong analytical and numerical skills.
• Sharp time management skills.
• Strong ethics, with an ability to manage confidential data.
• BSc degree in Finance, Accounting or Economics.

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Opportunities for professional development

 

Additional Information

• Job Title: Financial Clerk
• Work Environment: Traditional office setting. Remote work arrangements may be considered.
• Reporting Structure: Reports to the Financial Manager or Accountant.
• Salary: Salary is commensurate with experience and qualifications, in addition to market and business considerations.
• Pay Range: $45,000 minimum to $65,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Financial Clerk Do?

Financial Clerks typically work in various industries such as banking, insurance, healthcare and government, dealing with financial transactions and administrative tasks.

Their primary responsibility is to maintain and update financial records, process transactions, and handle other financial-related duties.

This can involve billing customers, calculating costs and rates, preparing invoices, and verifying the accuracy of financial documents.

In many cases, Financial Clerks are also tasked with ensuring customer satisfaction in relation to financial matters.

They might help customers understand their bills, explain financial policies, or handle complaints.

Some Financial Clerks, particularly those working in banks, may also be involved in assisting customers with setting up or closing accounts, authorizing loans, or advising customers on services and products that meet their financial needs.

Another key aspect of their role involves staying updated on financial regulations and laws to ensure that all transactions and procedures comply with current standards.

In some organizations, Financial Clerks may also be tasked with performing general office tasks such as answering phone calls, responding to emails, and managing paperwork.

Overall, their role is crucial in maintaining the financial health and integrity of their organization.

 

Financial Clerk Qualifications and Skills

Financial Clerks should possess a combination of technical knowledge, soft skills, and industry-specific abilities to perform their roles efficiently, such as:

• Strong mathematical skills to accurately calculate and handle financial transactions, including fees, costs, discounts, and interest rates.
• Proficiency in using financial software and database systems to manage and organize financial data.
• Exceptional attention to detail to ensure that all financial transactions and records are accurate and error-free.
• Excellent communication and interpersonal skills to interact effectively with clients, colleagues, and other professionals.
• Ability to work under pressure and meet tight deadlines, demonstrating effective time management skills.
• Knowledge of financial principles and practices, as well as familiarity with financial laws and regulations.
• Problem-solving skills to identify and resolve financial discrepancies and issues.
• Customer service skills to address client inquiries and concerns in a professional and efficient manner.

 

Financial Clerk Experience Requirements

Starting as a Financial Clerk often requires a high school diploma or equivalent, though an associate’s or bachelor’s degree in finance, business, or a related field can be beneficial.

Entry-level candidates generally have 1 to 2 years of experience, often gained through internships or part-time roles in the finance department of an organization.

Those who have more than 2 years of experience often develop their skills in roles such as Accounts Payable Clerk, Accounts Receivable Clerk, or Billing Clerk.

This experience helps them gain a comprehensive understanding of financial operations and practices.

Candidates with more than 5 years of experience often demonstrate a proven ability to handle complex financial transactions and reporting.

They may have experience in specialized roles such as Financial Analyst or Accountant.

Some Financial Clerk roles, especially in larger organizations, may require advanced experience or certification, such as Certified Public Accountant (CPA), particularly if they involve more complex financial analysis or managerial responsibilities.

Regardless of the level of experience, Financial Clerks should have a solid understanding of financial principles, good numeracy skills, attention to detail, and the ability to handle confidential information responsibly.

 

Financial Clerk Education and Training Requirements

Financial Clerks typically require a minimum of a high school diploma or equivalent.

However, for more complex duties, employers often require a bachelor’s degree in finance, business, economics, or a related field.

They should have a strong background in mathematics, data analysis, and financial principles.

Knowledge of financial software and databases is also important.

Certain positions, especially those dealing with more complex financial analysis, might require a master’s degree in finance or business administration.

Many Financial Clerks also pursue certification programs such as the Certified Financial Planner (CFP) or Chartered Financial Analyst (CFA) to improve their skills and job prospects.

Practical experience, through internships or entry-level positions, is often highly valued by employers.

This experience allows clerks to gain a comprehensive understanding of financial operations and regulations.

Continued education and staying updated with new financial laws, regulations, and technology are also necessary for advancement in this field.

 

Financial Clerk Salary Expectations

A Financial Clerk earns an average salary of $40,540 (USD) per year.

The earnings can significantly vary depending on the level of experience, specific industry, and the geographical location of the job.

 

Financial Clerk Job Description FAQs

What skills does a Financial Clerk need?

Financial Clerks should possess excellent numeracy skills, as they will be dealing with numbers and financial data daily.

They should have strong attention to detail to ensure accuracy in their work.

Proficiency in using financial software and databases is also important.

Excellent communication and interpersonal skills are also essential as they often interact with clients and other team members.

 

Do Financial Clerks need a degree?

While a degree isn’t always necessary, many employers prefer Financial Clerks who have an associate’s or bachelor’s degree in finance, economics, or a related field.

However, some companies do hire high school graduates who have significant clerical or customer service experience and train them on the job.

 

What should you look for in a Financial Clerk resume?

When reviewing a Financial Clerk resume, look for previous experience in finance or bookkeeping, which shows that the applicant understands the financial processes.

Skills in using finance software and tools, such as QuickBooks or Excel, are also important.

Additionally, strong customer service skills can be a good indicator of their ability to handle client relationships.

 

What qualities make a good Financial Clerk?

A good Financial Clerk is highly organized and has strong attention to detail to ensure financial data is recorded correctly.

They should have excellent numerical skills and a strong understanding of financial processes.

Good communication skills are also important, as they often interact with clients and team members.

A high level of integrity and confidentiality is also key as they will be handling sensitive financial information.

 

Is it challenging to hire a Financial Clerk?

Hiring a Financial Clerk can be challenging due to the specialized skills and knowledge required for the role.

It’s crucial to find a candidate who not only has a strong understanding of financial operations but also has the necessary interpersonal skills to interact with clients and team members effectively.

Offering competitive salaries and clear career progression opportunities can help attract qualified candidates.

 

Conclusion

So, that’s a wrap.

Today, we’ve delved deep into what being a financial clerk truly involves.

And would you believe it?

It’s not just about crunching numbers.

It’s about sculpting the fiscal future, one transaction at a time.

Equipped with our comprehensive financial clerk job description template and real-world examples, you’re ready to take the plunge.

But why halt your journey here?

Explore further with our job description generator. It’s your next stop for creating spot-on job listings or refining your resume to perfection.

Keep in mind:

Every transaction contributes to the larger financial picture.

Let’s shape that future. Together.

Reasons to Become a Financial Clerk (Turning Budgets into Masterpieces)

How to Become a Financial Clerk (Complete Guide)

Disadvantages of Being a Financial Clerk (Paper Trail Pains!)

Jobs That Jive with Joy: Where Stress Is Just a Word

Tech’s True Test: Jobs Where Humans Are Unbeatable

These Jobs Will Make Your Daily Grind Look Like a Walk in the Park!

The Strange Side of Success: Weird Jobs That Actually Pay